June 8, 2026 at 6:00 PM - Board of Education Meeting

1. CALL THE MEETING TO ORDER AND ROLL CALL OF MEMBERS

2. PLEDGE OF ALLEGIANCE, SALUTE TO THE OKLAHOMA FLAG, MOMENT OF SILENCE
(I salute the flag of the State of Oklahoma. Its symbols of peace unite all people.)

3. RECOGNITION OF VISITORS

Time will be permitted for any resident of the Vinita Public School district to address the Board of Education on items pertaining to this agenda.  A resident wishing to address the Board of Education should complete a "Request to be Heard" card and submit to the minutes clerk of the district, prior to 5:00 on the day of the board meeting. 

When called upon, the speaker shall state his or her name and any organization represented.  Speakers shall be limited to 5 minutes and delegations of five or more persons shall appoint a spokesperson to present comments. The board will designate 30 minutes of the meeting overall for public participation. The board will not respond to questions or input from the public.

The Board encourages speakers to refrain from remarks concerning student or personnel matters where such comments would circumvent designated proceedings and processes and to assure fairness to all parties concerned (ex: a matter involving a pending disciplinary decision, state or federal litigation, or an employee grievance matter). These matters should be presented, as appropriate, in writing to the Board and/or superintendent for their review. 

Guidelines for Public Speaking on www.vinitahornets.com

4. SUPERINTENDENT'S REPORT

Strategic Plan Highlights

Superintendent & District Operations

• Superintendent's Overview
• Operations Report
• Information Technology

Curriculum & Learning Overview

• Hall-Halsell Elementary (HHE)
• Will Rogers Elementary ((WRE)
• Ewing Halsell Middle School (EHMS)
• Vinita High School (VHS)

Climate, Culture, & Partnerships

5. CONSENT AGENDA

5.A. Reading and Approval of Minutes (May 11, 2026)

5.B. Reading and Approval of Treasurer's Report and Investment of Funds Report 

5.C. May Activity Fund Report

5.D. June Activity Fund Transfers

5.E. Current Bills & Encumbrances - General Fund, Encumbrances #324-430

5.F. Change Orders - General Fund, Encumbrances #2-404

5.G. Change Orders - Building Fund, Encumbrances #9-67

5.H. 2026-27 Bills & Encumbrances - General Fund, Encumbrances #1-129

5.I. 2026-27 Bills & Encumbrances- Child Nutrition Fund, Encumbrances #1-14

5.J. 2026-27 Bills & Encumbrances- Building Fund Encumbrances #1-34

5.K. Student Transfers

5.L. Donations

• Cherokee Nation 

5.M. Contracts for FY 27:

• David Clanin, CPA - Auditor
• Motor Mouth Therapy - Speech Therapy
• Northeast Tech Transportation - Transportation 
• OKTLE License Agreement - Employee Evaluation
• OSAG Workers' Comp Ins. - Workers' Comp Ins.
• OSIG Insurance - District Insurance
• OSSBA Membership & Policy Subscription Renewal - Assemble and Policy Service
• CRW Consulting E-rate Services - E-rate Consulting
• JA BizTown/Junior Achievement of Oklahoma - Interactive Instructional Programs
• Transition School-to-work: Work Study - Department of Rehabilitation Services
• Oklahoma Aerospace & Aeronautics - Flight Simulator 
• OPSRC - Staff trainings
• SchoolStatus - SMORE communication
• PowerSchool - Application Tracker
• Exterior Solutions

RESOLVED, upon the recommendation of the Superintendent of Schools, Consent Agenda items 5.A through 5.M be APPROVED as presented, effective June 8, 2026.

6. REPORTS/COMMENTS FROM THE MEMBERS OF THE BOARD OF EDUCATION

7. SUBLEASE AGREEMENT RENEWAL
Board to consider and take action on a motion approving the renewal of the Agreement dated August 1, 2025 between the District and Craig County Educational Facilities Authority for the fiscal year ending June 30, 2027, as required under the provisions of the agreement.

8. Vote to approve or reject the designation of the Superintendent as the official administrator of all formula of competitive federal programs, including but not limited to Title I, Title II, Title III, Title VI, Special Education, and Johnson-O'Malley for the Independent School District I065 for the 2026-2027 fiscal year.

9. Vote to approve or reject the engagement of BancFirst be the depository for the school monies for the Independent School District I065 for the 2026-2027 fiscal year.

10. Vote to approve or reject the school district's participation in the Craig County Independent Districts Treasurer Cooperative for the 2026-2027 fiscal year.

11. Vote to approve or reject the designation of Chrystal Green as the school Activity Fund custodian in cooperation with the Superintendent, who shall have the authority to invest activity fund monies for the district for the 2026-2027 fiscal year in interest-bearing accounts, and deposit the interest in the interest activity account.

12. Vote to approve or reject the district entering into legal services and engagement agreement with Rosenstein, Fist, and Ringold. This agreement will provide the district legal services including, but not limited to, legal advice, consultation, and representation for the 2026-2027 fiscal year.

13. Vote to authorize or not the treasurer, under the direction of the Superintendent to invest school monies for the district for the 2026-2027 fiscal year in interest-bearing accounts with the limits set by state law.

14. Vote to approve or reject the appointment of Chrystal Green as the district's mintues clerk, and Shelby Vancil, Kamry Chamberlain, Kimberly Wagner, and Tambra Rogers as deputy minutes clerks for the 2026-2027 fiscal year.

15. Vote to approve or reject the designation of the child nutrition clerk and superintendent as the individuals to approve or disapprove school lunch applications for the 2026-2027 fiscal year.

16. Vote to approve or reject the requirement that the following mandated district job responsibilities be filled by the following district staff as described below for the 2026-2027 school year:

attendance officer - superintendent or lead school resource officer
residency officer - superintendent or lead school resource officer
equity officer - superintendent
alternative education coordinator - assistant high school principal
out of home placement coordinator - assistant high school principal
ADA compliance officer - executive director of curriculum and learning
recycling coordinator - director of maintenance
textbook coordinator - executive director of curriculum and learning
district safety coordinator - superintendent or lead school resource officer
homeless education liaison - HHE counselor
bullying coordinator - Title IX coordinator
negotiations team - Gabe Schmidt, superintendent; Roxie Vail, WR principal; Keni Iverson, executive director of curriculum and learning; Joe Gramlich, MS principal/director of operations.

17. Vote to approve or reject the district entering into an institutional membership in the Vinita Area Chamber of Commerce and Vinita Main Street, allowing the district to participate and share in the civic benefits; as well as the district's membership in the Northeast Education Area Coalition, Oklahoma State School Board Association, Oklahoma Schools Advisory Council, Oklahoma Public School Resource Center, Association of School Business Officials, Vinita Area Rotary, Vinita Lions Club, Organization of Rural Oklahoma Schools, United Suburban Schools Association, and the Oklahoma Secondary Schools Activity Association. 

18. Vote to expressly prohibit all district staff from requesting or authorizing a purchase, expenditure, or payment of an invoice prior to the issuance of the required purchase order, with the understanding that staff not complying with this requirement may be subject to discipline or personal liability in accordance with district policy and state law. 

19. Vote to approve or reject the designation of Shelby Vancil as the encumbrance clerk for the 2026-2027 fiscal year.

20. 2026-2027 TEMPORARY APPROPRIATIONS
Consider and take action to approve the filing of the Application for Temporary Appropriation as drafted by the office of Bill W. Turner, Certified Public Accountant, as presented:

General Fund...........................................$15,681,223.00
Building Fund.............................................$2,593,105.00
Child Nutrition Fund.....................................$838,743.00

21. APPROVE ENCUMBRANCE, MINUTES, & ACTIVITY CLERKS
Designate the following individuals in the identified roles for the 2026-2027 fiscal year:

Encumbrance Clerk....................................................Shelby Vancil
Minutes Clerk...........................................................Chrystal Green
Activity Fund Clerk...................................................Chrystal Green
Activity Fund Authorized Signers: Gabe Schmidt & Chrystal Green

22. AUTHORIZED SCHOOL DISTRICT REPRESENTATIVES/2026-2027 SCHOOL YEAR 
Designate the following individuals in the identified roles for the 2026-2027 fiscal year:

Johnson-O'Malley............................................................Chrystal Green
Title VI - Indian Education...............................................Chrystal Green
Child Nutrition Program..................................................Kamry Chamberlain

23. OUT OF STATE TRAVEL
Authorize the following out of state travel:

• FFA - Carthage, MO on 6/15/2026
• FFA - Carthage, MO on 7/18/2026
• FFA - Coffeyville, KS on 8/9/2026 

24. FUNDRAISER
Authorize the following fundraiser:

• FCA - Bake Sale, Shout & Sack in July

25. SUPERINTENDENT PRESENTATION
Presentation by the superintendent regarding the district's staff retention and recidivism data and his analysis of same, as well as his plan to improve staff retention and recruitment in FY27. Board discussion regarding same.

26. VOTE TO CONVENE OR NOT CONVENE IN EXECUTIVE SESSION
Motion, second, discussion, and vote on motion to go into executive session, pursuant to Okla. Stat. tit. 25, § 307(B)(1) and (7):
 

• (A) Motion, second, discussion, and vote on motion to go into executive session, pursuant to Okla. Stat. tit. 25, § 307(B)(1) and (7), to discuss the employment and evaluation of Mr. Gabriel Schmidt, an individual salaried public employee or officer, where disclosure of the information discussed would violate confidentiality requirements of state or federal law. 

 

• (B)  Motion, second, discussion, and vote on motion to go into executive session, pursuant to Okla. Stat. tit. 25, § 307(B)(1) and (7), to discuss the employment and annual re-appointment of Support Personnel (identified in Exhibit 1), individual salaried public employee, where disclosure of the information discussed would violate confidentiality requirements of state or federal law.   

 

• (C)  Motion, second, discussion, and vote on motion to go into executive session, pursuant to Okla. Stat. tit. 25, § 307(B)(1) and (7), to discuss the resignation of HHES/VHS Para (identified in Exhibit 1), individual salaried public employees, where disclosure of the information discussed would violate confidentiality requirements of state or federal law. 

 

• (D)  Motion, second, discussion, and vote on motion to go into executive session, pursuant to Okla. Stat. tit. 25, § 307(B)(1) and (7), to discuss the reassignments of certified personnel (identified in Exhibit 1), individual salaried public employees, where disclosure of the information discussed would violate confidentiality requirements of state or federal law. 

 

• (E)  Motion, second, discussion, and vote on motion to go into executive session, pursuant to Okla. Stat. tit. 25, § 307(B)(1) and (7), to discuss the employment of certain individuals as Teachers and Coaches for the district (identified in Exhibit 1), individual salaried public employees, where disclosure of the information discussed would violate confidentiality requirements of state or federal law.   

27. VOTE TO ACKNOWLEDGE BOARD'S RETURN TO OPEN SESSION

28. EXECUTIVE SESSION MINUTES COMPLIANCE ANNOUNCEMENT

29. BOARD PRESIDENT TO PRESENT THE SUPERINTENDENT WITH THE DOCUMENT(S) DISCUSSED IN EXECUTIVE SESSION
Motion, second, discussion and vote on motion to authorize the Board President to present the superintendent with the document(s) discussed in executive session.

30. DISTRICT'S ATTORNEY TO TAKE ANY ACTION CONSISTENT WITH THE DISCUSSIONS IN EXECUTIVE SESSION.
Motion, second, discussion and vote on motion to authorize the district's attorney to take any action consistent with the board members' discussion in executive session.

31. PERSONNEL
Consider and take action of the following personnel matter:

31.A. The Board will approve or not approve the annual re-appointment of Support personnel, per the personnel sheet attached to and publicly posted with the agenda. EXHIBIT 1

31.B. The Board will approve or not approve the resignation of support personnel, per the personnel sheet attached to and publicly posted with the agenda. EXHIBIT 1

31.C. The Board will vote to approve or not approve the reassignment of Certified personnel, per the personnel sheet attached to and publicly posted with this agenda. EXHIBIT 1

31.D. The Board will vote to approve or not approve the employment of certain individuals as teachers and coaches, per the personnel sheet attached to and publicly posted with this agenda. EXHIBIT 1

32. NEW BUSINESS
The law provides that, if "New Business" is listed on the agenda, the Board can, under that item, consider and vote on any business that could not have been foreseen or known about at the time the agenda was posted.

33. ADJOURNMENT