June 12, 2023 at 6:30 PM - Bethel Public Schools Regular Meeting

1. Call to Order

2. Roll Call

3. Approval of the May 8, 2023 regular board meeting minutes.

4. Discussion and approval of the following consent agenda items.

4.1. General fund #317-#344, $66,342.96   Payroll #70338- #70342, $13,309.85

4.2. Building fund #10-#11, $98,944.13

4.3. Bond fund 35 #11-#12, $65,445.20

4.4. Lease-Revenue Bond Fund Requisition # 43 payable to Mid Plains Construction, Inc. in the amount of $276,793.53 for the New Upper Elementary classrooms and Fire Pumphouse. 

4.5. Any and all change orders: General Fund, $13,243.84   Payroll, $779.93
Bond Fund 35, $745.78  Building Fund, #9, $500.00

4.6. May 2023 Activity Fund Report

4.7. Activity Fund Transfers
Activity sub-account #0410 (Becky Selle Fund) to activity sub-account #390 (Bethel Lower Elementary) for the amount of $188.00.

Transfer funds from activity sub-account # 450 (HS Golf) to activity sub-account #450-02 (HS Girls Golf) for the amount of $327.08.

4.8. May 2023 Child Nutrition Report

4.9. May 2023 Treasurers Report

4.10. Proposed Fundraising Activities

BHS Cheer      Sept. 5-7, 2023      Little Wildcat Cheer Clinic    Pay for T-shirts, poms, and camp.

Bethel Elementary School   August 30-September 13, 2023    Big Kahuna Fundraising/Cookie Dough Sales       Purchase student and classroom supplies.

BHS Cheer     January 29-February 12, 2024       Valentine's Day Grams
Pay for the end-of-year banquet.
 

5. Citizen's Comments

6. Superintendent's report
A. Facilities
B. Staff
C. Students
D. Construction Updates
E. Legislative Updates

7. Discussion regarding school personnel including possible executive session to discuss the following items pursuant to O.S. Title 25, Section 307 (B) (1) 

7.1. Discussion on the resignation of Emily Stinnett, Bethel Elementary School effective May 19, 2023.

7.2. Discussion on the resignation of Alicia Gardner, Bethel High School effective May 24, 2023

7.3. Discussion on a temporary certified teaching contract for Angela Tyler, Bethel Middle School for the 2023-2024 school year.

7.4. Discussion on a temporary certified contract for Maggie Smith, Bethel Middle School for the 2023-2024 school year.

7.5. Discussion on a temporary 12 month support contract for Chase Melot, IT Department for the 2023-2024 school year.

7.6. Discussion on a 12 month support contract for Tama Thompson as Human Resources/Payroll Clerk for the 2023-2024 school year.

7.7. Discussion on a 12 month support contract for Ted Kidney as Bus Mechanic/Maintenance for the 2023-2024 school year.

7.8. Discussion on temporary support contract for Aaron Smith, SPED Paraprofessional for the 2023-2024 school year.

7.9. Discussion on a support contract for Andrea Brooks as a SPED Paraprofessional for the 2023-2024 school year.

7.10. Discussion on a support contract for Bud Jenks as Bus Driver for the 2023-2024 school year.

7.11. Discussion on a support contract for Linda Bowles as a Bus Driver for the 2023-2024 school year.

7.12. Discussion to reassign Darcey Adamek to serve as a licensed mental health care provider as part of the Project Respect grant for the 2023-2024 school year.

7.13. Discussion on a temporary certified contract for Emily Williams, Bethel Elementary School for the 2023-2024 school year.

7.14. Discussion on a contract for an Elementary School Counselor for the 2023-2024 school year.

7.15. Discussion on a contract for an Elementary Teacher for the 2023-2024 school year.

7.16. Discussion on a contract for a Special Education Teacher, Bethel High School for the 2023-2024 school year.

7.17. Discussion on a contract for a Special Education Teacher, Bethel Elementary School for the 2023-2024 school year.

7.18. Board to conduct ongoing Superintendent evaluation.

8. Action to convene into executive session or remain in open session.

9. Consideration and action to acknowledge the return to open session.

10. Announcement of executive session minutes that no items were discussed in the executive session other than those outlined in the motion to convene.

11. Action on the resignation of Emily Stinnett, Bethel Elementary School effective May 19, 2023.

12. Action on the resignation of Alicia Gardner, Bethel High School effective May 24, 2023.

13. Action on a temporary certified teaching contract for Angela Tyler, Bethel Middle School for the 2023-2024 school year.

14. Action on a temporary certified contract for Maggie Smith, Bethel Middle School for the 2023-2024 school year.

15. Action on a temporary 12 month support contract for Chase Melot, IT Department for the 2023-2024 school year.

16. Action on a 12 month support contract for Tama Thompson as Human Resources/Payroll Clerk for the 2023-2024 school year.

17. Discussion on a 12 month support contract for Ted Kidney as Bus Mechanic/Maintenance for the 2023-2024 school year.

18. Action on temporary support contract for Aaron Smith, SPED Paraprofessional for the 2023-2024 school year.

19. Action on a support contract for Andrea Brooks as a SPED Paraprofessional for the 2023-2024 school year.

20. Action on a support contract for Bud Jenks as Bus Driver for the 2023-2024 school year.

21. Action on a support contract for Linda Bowles as a Bus Driver for the 2023-2024 school year.

22. Action to reassign Darcey Adamek to serve as a licensed mental health care provider as part of the Project Respect grant for the 2023-2024 school year.

23. Action on a temporary certified contract for Emily Williams, Bethel Elementary School for the 2023-2024 school year.

24. Action on a contract for an Elementary School Counselor for the 2023-2024 school year.

25. Action on a contract for an Elementary Teacher for the 2023-2024 school year.

26. Action on a contract for a Special Education Teacher, Bethel High School for the 2023-2024 school year.

27. Action on a contract for a Special Education Teacher, Bethel Elementary School for the 2023-2024 school year. 

28. Board to conduct ongoing Superintendent evaluation.

29. Discussion and action to transfer the remaining balance of the Class of 2023 Activity Account to the High School Activity Account and close Class of 2023.

30. Discussion and action to add new activity sub-account for Class of 2027.

31. Discussion to inform the Board of the district's internet filtering software. Our district will be using cloud-based internet software, IBOSS Core for our technology protection measure during the 2023-2024 school year. IBOSS CORE protects against access by adults and minors to visual depictions that are obscene, child pornography, or with respect use of computers with Internet access by minors-harmful to minors. It may be disabled for adults engaged in bona fide research or other lawful purposes. Our district policy includes monitoring the online activities for minors.

32. Discussion and action on a special services agreement between Bethel Public Schools and Central Tribes Shawnee Area, Inc. (CTSA Head Start) for the 2023-2024 school year.

33. Discussion and action to approve Physical and Occupational Therapy Staffing Agreement between Bethel Public Schools and Select Physical Therapy for the 2023-2024 school year.

34. Discussion and action on an agreement between Bethel Public Schools and Taylor'd Therapy Services, P.L.L.C. to provide physical therapy services for the 2023-2024 school year.

35. Discussion and action to enter into an agreement between Bethel Public Schools and Shelli Hall, Speech/Language Pathologist for the FY2023-2024 school year.

36. Discussion and action to enter into an agreement between Bethel Public Schools and Tina Ramey, Speech/Language Pathologist for the 2023-2024 school year.

37. Discussion and action to enter into an agreement between Bethel Public Schools and Visual Senses (a consulting firm owned by April "Nikki" Keck), a special education visual impairment consultant, for the 2023-2024 school year.

38. Discussion and action to approve the Resolution of Bethel Public Schools to join the Oklahoma School Insurance Group (OSIG) for the 2023-2024 school year.

39. Discussion and action on the property insurance renewal agreement with Oklahoma Schools Insurance Group (OSIG) for the 2023-2024 school year. 

40. Discussion and action on a membership renewal with the Oklahoma State School Boards Association (OSSBA) for the 2023-2024 school year.

41. Discussion and action to renew Assemble Annual Subscription with the Oklahoma State School Board Association (OSSBA) for the 2023-2024 school year.

42. Discussion and action to renew Policy Maintenance Service Subscription with the Oklahoma State School Boards Association (OSSBA) for the 2023-2024 school year.

43. Discussion and action to approve the OSSBA Superintendent Evaluation software subscription services with the OSSBA for the 2023-2024 school year.

44. Discussion and action to approve OSSBA Connections Communication Service for the 2023-2024 school year.

45. Discussion and action on a motion approving the renewal of the Qualified Zone Academy Bond Lease for the fiscal year ending June 30, 2024 as required under the provisions of the Equipment Lease Purchase Agreement dated November 1, 2014 between the District and Zion National Bank.

46. Board to consider and take action on a motion approving the renewal of the Sublease Agreement dated February 1, 2021 between the District and Pottawatomie County Facilities Authority for the fiscal year ending June 30, 2024 as required under the provisions of the agreement.

47. Discussion and action to approve Oklahoma School Assurance Group (OSAG) as the District Workers Compensation Provider for FY24.

48. Discussion and action on an Interlocal Agreement between Bethel Public Schools and Pottawatomie County regarding road related services for the 2023-2024 school year. 

49. Discussion, motion and possible action to approve or not to approve entry into an agreement with the Cooperative Council for Oklahoma School Administration (CCOSA) to participate in the CCOSA District Level Services Program for the 2023-24 fiscal year

50. Discussion and action on the revised certified pay scale for Bethel Public Schools effective for the 2023-2024 school year.

51. Discussion and action to appoint Denise Flowers as Encumbrance Clerk and Minutes Clerk for FY 2024.

52. Discussion and action to appoint Tama Thompson as Bethel Public Schools Treasurer and Deputy Minutes Clerk for FY 2024.

53. Discussion and action to appoint Tarrall Davidson as Activity Fund Custodian and Deputy Minutes Clerk for FY 2024.

54. Discussion and action on the authorization of superintendent, Dr. Matt Posey, as the purchasing agent for Bethel Independent School district and authorized representative for all federal programs, ERATE, General Fund, Building Fund, Activity Fund, and all other school programs and activities not listed for the 2023-2024 school year.

55. Discussion and action to authorize the superintendent to direct the in house treasurer to invest school district funds per state law and to deposit the interest from investments in the General Fund and/or Building Fund for FY 2024.

56. New business: Action to hire Teddy

57. Adjournment