April 10, 2023 at 6:30 PM - Bethel Public Schools Regular Meeting

1. Call to Order

2. Roll Call

3. Oath of Office for Board Seat #3- P.J. Gibson

4. Reorganization of the Board

5. Approval of the March 6, 2023 regular board meeting minutes.

6. Approval of the March 27, 2023 special board meeting minutes.

7. Discussion and approval of the following consent agenda items.

7.1. General fund # 289-#300, $18,627.16       Payroll # 70310-#70327, $17,388.55

7.2. Bond fund (35) #8, $14,900.00

7.3. Sinking fund #3, $2,350.00

7.4. Lease-Revenue Bond Fund Requisition #40 payable to Mid Plains Construction, Inc in the amount of $206,874.85 for the New Upper Elementary classrooms and Fire Pumphouse and Lease-Revenue Bond Fund Requisition #41 payable to Mid Plains Construction, Inc. in the amount of $308,651.54 for the Gymnasium Addition and Remodel.

7.5. Any and all change orders; General Fund- $1,609.20      Payroll- $24,922.78

7.6. March 2023 Activity Fund Report

7.7. March 2023 Activity Fund Transfers
Transfer funds from activity sub-account #330-4 (Snack Break) to sub-account #330-1 (High School) in the amount of $10,000.00.

7.8. March 2023 Child Nutrition Report

7.9. March 2023 Treasurers Report

7.10. Proposed Fundraising Activities
Bethel High School Cheer     May 1-8, 2023      Lollipop Sales    
Money to pay for summer camp

Bethel High School Pom      April 12-27, 2023     Nothing Bundt Cakes
Purchase new uniforms and poms.

8. Citizen's Comments

9. Superintendent's report
A. Facilities
B. Community
C. Students
D. Bond Projects
E. Staff
F. School Security

10. Discussion and action on renewing an Accounting Software Agreement with Municipal Accounting Systems for the 2023-2024 school year.

11. Discussion and action on a software agreement with Renaissance to provide Accelerated Reader, Star 360, Star Math, and Star Reading for the 2023-2024 school year.

12. Discussion and action to use county sales tax dollars for construction costs provided by Mid Plains Construction, Inc. including costs for HVAC ($278,243.60), Fire Suppression System ($93,352.00), and Roofing ($104,600.00).

13. Discussion and action to use county sales tax dollars to pay for the lease purchase agreement with First United Bank and Trust for school buses purchased in the amount of $31,323.68,

14. Discussion and action establishing the transfer capacity limits for Bethel Public Schools effective April 1, 2023.  

15. Discussion and action to approve the 2023-2024 Application for Temporary Appropriations provided by Jenkins and Kemper, Certified Public Accountants P.C.

16. Discussion regarding school personnel including possible executive session to discuss the following items pursuant to O.S. Title 25, Section 307 (B) (1).

16.1. Discussion on a temporary certified teaching contract for Heidi Garlow, Bethel Lower Elementary teacher for the 2023-2024 school year.

16.2. Discussion on a temporary certified teaching contract for Lauren Ledgerwood, Bethel Lower Elementary School teacher for the 2023-2024 school year.

16.3. Discussion on a temporary certified teachng contract for Heather Arnold, Bethel Lower Elementary School teacher for the 2023-2024 school year.

16.4. Discussion on a temporary certified teaching contract for Carrie Kite, Bethel Lower Elementary School teacher for the 2023-2024 school year.

16.5. Discussion on a stipend for Amanda Guess attending dyslexia training for the 2022-2023 school year.

16.6. Discussion on the retirement resignation of Alyssa Cabaniss, Elementary Teacher effective at the end of the 2022-2023 school year.

17. Action to convene into executive session or remain in open session.

18. Consideration and action to acknowledge the return to open session.

19. Announcement of executive session minutes that no items were discussed in the executive session other than those outlined in the motion to convene.

20. Action to extend a temporary certified teaching contract to Heidi Garlow, Bethel Lower Elementary School teacher for the 2023-2024 school year.

21. Action to extend a temporary certified teaching contract to Lauren Ledgerwood, Bethel Lower Elementary School teacher for the 2023-2024 school year.

22. Action to extend a temporary certified teaching contract to Heather Arnold, Bethel Lower Elementary School teacher for the 2023-2024 school year.

23. Action to extend a temporary certified teaching contract to Carrie Kite, Bethel Lower Elementary School teacher for the 2023-2024 school year.

24. Action on a stipend for Amanda Guess attending dyslexia training during the 2022-2023 school year. 

25. Action on the retirement of Alyssa Cabaniss, Elementary Teacher, effective at the end of the 2022-2023 school year.

26. New business: Activity Fund Fundraiser Request
Acct # 270 and #220  Crawfish Boil to raise money for boy's basketball and wrestling.  April 4/27/2023  

27. Discussion and action to reconvene the meeting at the construction site of the new Bethel Upper Elementary School located at 36204 Clear Pond Road, Shawnee, OK 74801.

28. Tour of the new Bethel Upper Elementary School located at 36204 Clear Pond Road, Shawnee, OK 74801 and possible discussion by the board regarding ongoing construction.

29. Adjournment