June 13, 2022 at 6:30 PM - Bethel Public Schools Regular Meeting

1. Call to Order

2. Roll Call

3. Approval of the May 9, 2022 regular board meeting minutes.

4. Approval of the June 2, 2022 special board meeting minutes.

5. Discussion and approval of the following consent agenda items.

5.1. General fund # 272-#296, $25,598.79                Payroll # 70451-#70453, $2,089.43

5.2. Lease-Revenue Bond Fund Requisition # 22 payable to Mid Plains Construction, Inc in the amount of $1,150,941.15

5.3. Building Project Bond Fund (35) PO#5, $143.90

5.4. Any and all change orders GENERAL FUND $11,473.58    Payroll $20,132.54

5.5. May 2022 Activity Fund Report

5.6. Activity Fund Transfers
Bethel Elementary Music to #80 Bethel Upper Elementary Activity in the amount of $80.00 for the purchase of snack break items for Wildcat Chorus Party.

Activity sub-account #0300 to #0390 in the amount of $1,044.00

Activity sub-account #0410 to 390 in the amount of $80.80.

5.7. May 2022 Child Nutrition Report

5.8. May 2022 Treasurers Report

5.9. Proposed Fundraising Activities

MS/HS Library Media Center               12/2-12/9, 2022        Scholastic Book Fair
Raise funds to purchase library books and other library supplies.

MS/HS Library Media Center    Ongoing 2022-2023       Pop Open a Book & Read
Raise funds to purchase library books and other library supplies.

Bethel Elementary Library      Sept. 27-Oct. 3, 2022       Scholastic Books Fair
Raise funds to purchase books and other supplies for the library.

6. Superintendent's report
A. Facilities
B. Staff- O'Neal Memorial Presentation (Mrs. Affentranger)
C. Community
D. Students
F. Construction Updates
G. Legislative Updates

7. Discussion on school security, security assessments, and security training.

8. Discussion and action to close out  inactive activity sub accounts #0463-001 ( Upper Elementary Community Fund), #0463-001 (High School Community Fund), #0464-001 (Lower Elementary Community Fund),  #0465-001 (Middle School Community Fund), and #120-001 (Petty Cash Fund).

9. Consideration and action to add a new activity sub-account #120-001, Mrs. Michelle's Angel Fund.

10. Consideration and action transferring the remaining balance of the Class of 2022 Activity Account to the High School Activity Account and close Class of 2022.

11. Consideration and action to add new activity account for the Class of 2026.

12. Discussion and action on a Software Service Agreement with Municipal Accounting Systems, Inc. to provide Student Information, Student Records Portal, Gradebook, Lunch Room, and Google Classroom Integration software for the 2022-2023 school year.

13. Discussion and action to enter into a Special Service Agreement with Crossroads Youth & Family Service, Inc. Head Start/Early Head Start Program for the 2022-2023 school year.

14. Discussion to inform the Board of the district's internet filtering software. Our district will be using cloud-based internet software, IBOSS Core for our technology protection measure during the 2022-2023 school year. IBOSS CORE protects against access by adults and minors to visual depictions that are obscene, child pornography, or with respect use of computers with Internet access by minors-harmful to minors. It may be disabled for adults engaged in bona fide research or other lawful purposes. Our district policy includes monitoring the online activities for minors.

15. Consideration and action to approve the amended contract with ADPC, a school accounting software program for FY 2022-23.

16. Consideration and action to approve Physical and Occupational Therapy Staffing Agreement between Bethel Public Schools and Select Physical Therapy for the 2022-2023 school year.

17. Consideration and action to enter into a contract with Advances in Motion, PLLC (AIM) for physical therapy services during the 2022-2023 school year.

18. Consideration and action to enter into an agreement between Bethel Public Schools and Shelli Hall, Speech/Language Pathologist for the FY 2022-2023 school year.

19. Consideration and action to enter into an agreement between Bethel Public Schools and Tina Ramey, Speech/Language Pathologist, for the 2022-2023 school year.

20. Consideration and action on entering into an agreement between Bethel Public Schools and Visual Senses ( a consulting firm owned by April "Nikki" Keck), special education visual impairment consultant, for the 2022-2023 school year.

21. Discussion and action on an agreement between Bethel Public Schools and Wendy Stacy to provide Dyslexia Therapy services for the 2022-2023 school year.

22. Consideration and action on a membership renewal with the Oklahoma State School Boards Association for the 2022-2023 school year.

23. Consideration and action to renew Assemble Annual Subscription with the Oklahoma State School Board Association for the 2022-2023 school year.

24. Consideration and action to renew Policy Maintenance Service Subscription with the Oklahoma State School Boards Association for the 2022-2023 school year.

25. Discussion and action to approve the OSSBA Superintendent Evaluation software subscription services with the OSSBA for for the 2022-2023 school year.

26. Consideration and action to approve Resolution of Bethel Public Schools to join the Oklahoma School Insurance Group, (OSIG) for FY 2023.

27. Consideration and action to approve Oklahoma School Assurance Group (OSAG) as our District Workers Compensation Provider for FY 2023.

28. Consideration and action on a motion approving the renewal of the Qualified Zone Academy Bond Lease for the fiscal year ending June 30, 2023 as required under the provisions of the Equipment Lease Purchase Agreement dated November 1, 2014 between the District and Zion National Bank.

29. Consideration and action to appoint Denise Flowers as Encumbrance Clerk and Minutes Clerk for FY 2023.

30. Consideration and action to appoint Alyssa Burnett as Bethel Public Schools Treasurer and Deputy Minutes Clerk for FY 2023.

31. Consideration and action to appoint Tarrall Davidson as Activity Fund Custodian and Deputy Minutes Clerk for FY 2023.

32. Consideration and action on authorization of superintendent, Dr. Matt Posey, as the purchasing agent for Bethel Independent School District and authorized representative for all federal programs, ERATE, General Fund, Building Fund, Activity Fund, and all other school programs and activities not listed for the 2022-2023 school year.

33. Consideration and action to authorize the superintendent to direct the in house treasurer to invest school district funds per state law and to deposit the interest from investments in the General Fund and/or Building Fund for FY 2023.

34. Consideration and action to approve the following financial institution as Bank of Record for FY 2023.
General Fund- First United Bank
Building Fund- First United Bank
Activity Fund- First United Bank
Co-Op Fund- First United Bank
Bond Fund- First United Bank
Sinking Fund- First United Bank

35. Consideration and action on revision of board policies.
FE- Student Transfers
FEF- Student Transfers for Children of Employees

36. Discussion and action establishing the transfer capacity limits for Bethel Public Schools effective July 1, 2022. ( Attachment A)

37. Discussion and action on a membership agreement with Oklahoma Public School Resource Center to provide professional development and web design services for the 2022-2023 school year.

38. Discussion and action to compensate certified teachers retroactively for the 2021-2022 school year for covering classes due to substitute teacher shortage on an hourly rate using the certified substitute daily rate divided by six periods.

39. Discussion and action to declare school property as surplus for disposal.

40. Discussion regarding school personnel including possible executive session to discuss the following items pursuant to O.S. Title 25, Section 307 (B) (1).

40.1. Consideration and action to hire Jace Stewart, summer lawn and maintenance

40.2. Discussion on a support contract with Quinesha Pounds, Cafeteria for the 2022-2023 school year.

40.3. Discussion on a support contract with Kari Vaughan, Paraprofessional for the 2022-2023 school year.

40.4. Discussion on a support contract with Adrienne Quirk, Paraprofessional for the 2022-2023 school year.

40.5. Discussion on a support contract with Melissa Lackey, Paraprofessional for the 2022-2023 school year.

40.6. Discussion on a support contract with April Watts, Paraprofessional for the 2022-2023 school year.

40.7. Discussion on a support contract for Aaron Smith for the 2022-2023 school year.

40.8. Discussion on an extra-duty contract for Aaron Smith as Head HS/Jr. High Wrestling Coach for the 2022-2023 school year.

40.9. Discussion on a temporary certified contract for Courtney Howser as Counselor for the 2022-2023 school year.

40.10. Consideration on a temporary certified contract with Adrienne Wooten, Middle School Special Education for the 2022-2023 school year.

40.11. Discussion on the job reassignment of Charlsie Giddens from Child Nutrition to Paraprofessional for the 2022-2023 school year.

41. Consideration and action to convenene into executive session or remain in open session.

42. Consideration and action to acknowledge the return to open session.

43. Announcement of executive session minutes that no items were discussed in the executive session other than those outlined in the motion to convene.

44. Action to hire Jace Stewart, summer lawn and maintenance

45. Action on a support contract with Quinesha Pounds, Cafeteria for the 2022-2023 school year.

46. Action a support contract with Kari Vaughan, Paraprofessional for the 2022-2023 school year.

47. Action on a support contract for Adrienne Quirk, Paraprofessional for the 2022-2023 school year.

48. Action on a support contract with Melissa Lackey, Paraprofessional for the 2022-2023 school year.

49. Action on a support contract with April Watts, Paraprofessional for the 2022-2023 school year.

50. Action to extend a support contract for Aaron Smith for the 2022-2023 school year.

51. Extension of an extra-duty contract for Aaron Smith as Head HS/Jr. High Wrestling Coach for the 2022-2023 school year.

52. Action to extend a temporary certified contract to Courtney Howser as Counselor for the 2022-2023 school year.

53. Action  to extend a temporary certified contract with Adrienne Wooten, Middle School Special Education for the 2022-2023 school year.

54. Action on the reassignment of Charlsie Giddens from Child Nutrition to Paraprofessional for the 2022-2023 school year.

55. New business:

56. Citizen's Comments

57. Adjournment