November 10, 2025 at 5:30 PM - Regular Meeting

1. Call to order: Brian Bowling, President

2. Roll call of members and recording of present and absent

3. Presentation by Christy Watson of Oklahoma State School Board Association (OSSBA) concerning Assemble Meetings.

4. Discussion and vote to approve or not approve Indian Policies and Procedures.

5. Board to discuss and take action on the employment of Stephen H. McDonald & Associates, Inc., as financial advisor to assist the district in obtaining lease-purchase financing of equipment and other personal property.

6. Board to discuss and take action on a resolution approving the lease-purchase of equipment and other personal property; and authorizing the President and the Clerk of the Board of Education and the Superintendent of Tonkawa Public Schools to execute all necessary documents, including the Equipment Lease/Purchase Agreement.

7. Reading of the minutes of the October 15, 2025 regular meeting and vote to approve or not approve.

8. Discussion and vote to approve or not approve General Fund purchase order encumbrance numbers 396 through 451 in the amount of $75,336.69. 

9. Presentation of Activity Fund activity and balances for the month and vote to approve or not approve financial report and transfers.
 

10. Treasurer's Report

11. Discussion and vote to approve or not approve creating activity fund account 804- TSA.

12. Discussion and vote to approve or not approve additional activity fund expenditures and revenues for the 2025-2026 school year.

13. Discussion and vote to approve or not approve additional Tonkawa Public Schools fundraisers for the 2025-2026 school year.

14. Discussion and vote to approve or not approve submitting Evans and Associates Constructions Co., Inc. invoice in the amount of $116,167.50 to First National Bank of Oklahoma for payment using lease purchase funds.

15. Discussion and vote to approve or not approve submitting Musco Lighting invoice in the amount of $232,000.00 to First National Bank of Oklahoma for payment using lease purchase funds.

16. Discussion and vote to approve or not approve submitting Tefft Plumbing invoice number 8243 in the amount of $10,000.00 to BancFirst for payment using bond funds.

17. Discussion and vote to approve or not approve submitting Stacy Electric invoice in the amount of $28,000.00 to BancFirst for payment using bond funds.

18. Discussion and vote to approve or not approve submitting Stacy Electric invoice in the amount of $38,000.00 to BancFirst for payment using bond funds.

19. Discussion and vote to approve or not approve submitting Haken Enterprises invoice in the amount of $28,000.00 to BancFirst for payment using bond funds.

20. Discussion and vote to approve or not approve the cash fund estimate of needs and request for appropriation for the gift fund in the amount of $172,750.00.

21. Discussion and vote to approve or not approve contract between Speech Pathologist, Shelley Hilyard and Tonkawa Public Schools for audiology screening for the 2025-2026 school year.

22. Discussion and vote to approve or not approve Tonkawa Public Schools Board Policy CK AK NEW 25 Behavioral Threat Assessment and Checklist.

23. Possible board action on any resignations received to date.

24. Proposed executive session to discuss hiring janitorial staff for the 2025-2026 school year. 25 O.S. § 307 (B)(1).

25. Board to appoint a mintues' secretary and vote to convene or not convene in executive session.

26. Acknowledge board's return to open session

27. Executive session compliance announcement.

28. Discussion and possible action on Superintendent's recommendation concerning the employment of a janitorial staff for the 2025-2026 school year.

29. Discussion and vote to approve or not approve the final general fund operating budget for the 2025 fiscal year.

30. Discussion and vote to approve or not approve making application for E-rate.

31. Dicussion and possible vote to approve or not approve making application for Impact Aid.

32. Discussion and vote to approve or not approve out of state travel to Wichita, Kansas in November for a 1st grade field trip.

33. Superintendent's report

34. Principal's reports

35. New Business

36. Motion to Adjourn