January 19, 2023 at 5:15 PM - Lawton Public Schools Board of Education Regular Meeting

1. Call to Order

2. Pledge of Allegiance - Kevin Hime

3. Roll Call to Establish Quorum

4. Special Guests/Special Recognitions - Kevin Hime and Mary Bradley.

5. Report of the Superintendent

5.a. RECEIVE BIDS FOR THE PURCHASE OF $13,075,000 GENERAL
OBLIGATION BONDS, SERIES 2023A OF THE DISTRICT AND
VOTE TO AWARD SAID BONDS TO THE LOWEST BIDDER
COMPLYING WITH THE NOTICE OF SALE AND INSTRUCTIONS
TO BIDDERS OR TO REJECT ALL BIDS.

5.b. CONSIDER AND TAKE ACTION WITH RESPECT TO A
RESOLUTION PROVIDING FOR THE ISSUANCE OF GENERAL
OBLIGATION BONDS, SERIES 2023A IN THE SUM OF $13,075,000
BY INDEPENDENT SCHOOL DISTRICT NUMBER 8 OF
COMANCHE COUNTY, OKLAHOMA, AUTHORIZED AT AN
ELECTION DULY CALLED AND HELD FOR SUCH PURPOSE;
PRESCRIBING FORM OF BONDS; PROVIDING FOR
REGISTRATION THEREOF; PROVIDING FOR LEVY OF AN
ANNUAL TAX FOR THE PAYMENT OF PRINCIPAL AND
INTEREST ON THE SAME AND FIXING OTHER DETAILS OF THE
ISSUE; APPROVING THE FORMS OF A CONTINUING
DISCLOSURE AGREEMENT AND AN OFFICIAL STATEMENT;
AND AUTHORIZING EXECUTIONS AND ACTIONS NECESSARY
FOR THE ISSUANCE AND DELIVERY OF THE BONDS.

5.c. RECEIVE BIDS FOR THE PURCHASE OF $905,000 GENERAL
OBLIGATION BONDS, TAXABLE SERIES 2023B OF THE DISTRICT
AND VOTE TO AWARD SAID BONDS TO THE LOWEST BIDDER
COMPLYING WITH THE NOTICE OF SALE AND INSTRUCTIONS
TO BIDDERS OR TO REJECT ALL BIDS.

5.d. CONSIDER AND TAKE ACTION WITH RESPECT TO A
RESOLUTION PROVIDING FOR THE ISSUANCE OF GENERAL
OBLIGATION BONDS, TAXABLE SERIES 2023B IN THE SUM OF
$905,000 BY INDEPENDENT SCHOOL DISTRICT NUMBER 8 OF
COMANCHE COUNTY, OKLAHOMA, AUTHORIZED AT AN
ELECTION DULY CALLED AND HELD FOR SUCH PURPOSE;
PRESCRIBING FORM OF BONDS; PROVIDING FOR

REGISTRATION THEREOF; PROVIDING FOR LEVY OF AN
ANNUAL TAX FOR THE PAYMENT OF PRINCIPAL AND
INTEREST ON THE SAME AND FIXING OTHER DETAILS OF THE
ISSUE; APPROVING THE FORMS OF A CONTINUING
DISCLOSURE AGREEMENT AND AN OFFICIAL STATEMENT;
AND AUTHORIZING EXECUTIONS AND ACTIONS NECESSARY
FOR THE ISSUANCE AND DELIVERY OF THE BONDS.

5.e. Board discussion and possible action on LPS  Board Policies:

• BEA
• BJ
• CDCC
• CKCA
• DEBA
• EKBA
• EK-R1

5.g. Board discussion and vote on 2023-2024 Instructional Calendar

5.h. Information Item:  Business Operations and Educational Services Departmental Updates 

6. Request Approval of Application for Sanctioning

7. Superintendent's Announcement(s)

8. Consent Agenda
(The following matters may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members.  However, upon request of any Board member, any one or more matters will be removed from the consent agenda and acted upon separately.  Contracts are approved subject to review by the District’s legal counsel. Any or all of the public record items included within the consent agenda, i.e. minutes to be submitted for approval; purchase orders to be submitted for acceptance; financial report; proposed transfer of funds between activity accounts; and fund-raising event listings, may be examined at the Office of the Clerk of the Board of Education at the Shoemaker Center, 753 Fort Sill Blvd., Lawton, OK. An appointment to review records is requested.)

8.a. Report of the Purchasing Agent/Encumbrance Clerk - Sheila Relf

8.a.1. Approve Purchase Orders
     General Fund (11) Purchase Order Numbers 1635-1712
     Building Fund (21) Purchase Order Numbers 91-95
     Municipal Fund (26) #xxx-xxx
     Bond Fund (32) Purchase Order Numbers 51-58
     Bond Fund (33) Purchase Order Numbers 158-166
 

8.a.2. Change Order Listing

8.a.3. Payroll Encumbrance Purchase Order Numbers

8.b. Report of the Chief Financial Officer - Lance Gibbs

8.b.1. Treasurer's Report for the Month of December, 2022

8.b.2. Authority to Invest

8.c. Report of the Activity Fund Custodian - LaQuinta Chambers

8.c.1. Activity Fund Transfers, Expenditures, Establishments, and Amendments

8.d. Report of the Clerk - Carla Dewberry

8.e. Approve Sublease Agreement with Lawton Youth Sports Trust Authority

8.f. Approval of 2022 Cohort Dropout Report

8.g. Approval of the Minutes of the December 12, 2022 Regular Board Meeting

8.h. Item(s) Removed from the Consent Agenda for Separate Action

8.i. Approval of the Balance of the Consent Agenda

8.j. Approval of Item that was Previously Pulled for Separate Action

9. Proposed Executive Session to Discuss:

9.a. The employing, promoting, or receiving resignation(s) of individual certified and support salaried personnel as listed on the Personnel Reports, Exhibit A and Exhibit B  (Exhibit B includes new potential hires presented to the board under separate cover).  
[Authorized by 25 OKLA.STAT. Section 307 (B)(1) of the Oklahoma Open Meeting Act]
 

9.b. Discussion and possible action of the annual evaluation and/or contract of Superintendent, Kevin Hime 

10. Vote to Convene into Executive Session

11. Acknowledge Board's Return to Open Session

12. Executive Session Minutes Compliance Announcement

13. Superintendent's Personnel Report / Items Discussed in Executive Session

13.a. Approval of Superintendent's Personnel Reports, Exhibit A and Exhibit B (Exhibit B was presented under separate cover)

13.b. Possible action on the evaluation and/or contract of Superintendent, Kevin Hime. 

14. New Business - This refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda.  Okla. Stat. tit. 25 Sec. 311(A)(9)

15. The next regular board meeting date is Thursday, February 23, 2023, at 5:15 p.m., in the Shoemaker Center Auditorium.

16. Setting New Board Meeting Dates

17. Board Announcements

18. Adjournment