November 4, 2019 at 5:00 PM - Lawton Public Schools Board of Education Regular Meeting

1. Call to Order

2. Pledge of Allegiance - Dr. Tom Thomas

3. Roll Call to Establish Quorum

4. Special Guests/Special Recognition - Dr. Tom Thomas and Carla Clodfelter

5. Architect and Construction Manager at Risk Update

6. Departmental Reports

6.a. Information Item: Update - Business Operations and Educational Services Reports 

6.b. Information Item:  Fall 2019 College Readiness and Remediation Report - Joan Gabelmann

7. Report of the Superintendent

7.a. Action Item:  Bond Oversight Committee Report (Under Separate Cover)

7.b. Action Item:  Discussion (Board Feedback) and Possible Action Regarding  Priorities for Future Bond Projects 

7.c. Action Item:  Workman Forensics, LLC - Findings and Recommendations regarding Xcel Office Solutions Audit and District Response

7.d. Action Item:  Discussion and possible action regarding the City of Lawton Tax Increment Finance (TIF) Proposal  (Skills, Training, Education, Development and Investment Project Plan Draft)

7.e. Superintendent's Announcement(s)

8. Consent Agenda
(The following matters may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members.  However, upon request of any Board member, any one or more matters will be removed from the consent agenda and acted upon separately.  Contracts are approved subject to review by the District’s legal counsel. Any or all of the public record items included within the consent agenda, i.e. minutes to be submitted for approval; purchase orders to be submitted for acceptance; financial report; proposed transfer of funds between activity accounts; and fund-raising event listings, may be examined at the Office of the Clerk of the Board of Education at the Shoemaker Center, 753 Fort Sill Blvd., Lawton, OK. An appointment to review records is requested.)

8.a. Item(s) Removed from the Consent Agenda for Separate Action

8.b. Approval of the Balance of the Consent Agenda

8.c. Approval of the Minutes of the October 14, 2019 Regular Board Meeting

8.d. Report of the Purchasing Agent/Encumbrance Clerk - Sheila Relf

8.d.1. Increase, Decrease and Issue Purchase Orders

8.d.2. Gasoline Tabulation

8.d.3. Bids/Quotes  (MHS HVAC Renovation, Food Service Warehouse Freezer and Cooler Replacement) 

8.d.4. Encumbrances/Partial Payments

8.e. Report of the Interim Comptroller - Lance Gibbs

8.f. Report of the Activity Fund Custodian - Nancy McQuaide

8.f.1. Activity Fund Transfers

8.f.2. Establishment of New Account(s)

8.g. Report of the Clerk - Kathy Bentley

8.g.1. Approval of Applications for Sanctioning of Parent Organizations and Booster Clubs

8.g.2. Construction Related Contracts/Agreements

8.g.2.A. Architects in Partnership LLC, MHS Fire Alarm Upgrade, Certificate of Substantial Completion

8.g.2.B. Endex of Oklahoma Inc, MHS Fire Alarm Upgrade, Change Order #1

8.g.3. Contracts / Agreements

8.g.3.A. Cameron University, placement of mobile telephone charging stations in each high school library

8.g.3.B. Cindy Elkins, Educational Consultant, Washington Elementary, Reading/Math strategies

8.g.3.C. Great Expectations, Crosby Park Elementary, January 8, 2020

8.g.3.D. Migrant Legal Action Program, Inc., District-wide English Learners staff, December 9, 2019.

8.g.3.E. Oklahoma Department of Securities Invest Ed, EHS - Personal Financial Literacy Class, 
STARS Program - Student Tracking and Researching the Stock Market

9. Proposed Executive Session to Discuss:   

9.a. The employing, promoting, or receiving resignation(s) of individual certified and support salaried personnel as listed on the Certified and Support Personnel Reports posted with the Agenda.  [Authorized by 25 OKLA.STAT. Section 307 (B)(1) of the Oklahoma Open Meeting Act]:

9.b. Confidential communication between the Board of Education and its attorney concerning a pending claim, the Board having been advised by its attorney that disclosure  will seriously impair the ability of the Board to respond to any claim in the  public interest; discussion of the employment of Elizabeth Brown-Hill and possible resolution agreement.  [Executive Session Authority 25 Okla. Stat.  §307(B)(1), (4) and (7)]

10. Vote to Convene in Executive Session

11. Vote to Acknowledge Return to Open Session

12. Statement of Executive Session Minutes

13. Superintendent's Personnel Report / Items Discussed in Executive Session

13.a. Approval of Certified and Support Personnel Reports

13.b. Approval of a Resolution Agreement with Elizabeth Brown-Hill.  

14. New Business - This refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda.  Okla. Stat. tit. 25 Sec. 311(A)(9)

15. The next regular board meeting date is Thursday, November 21, 2019, at 5:00 p.m., in the Shoemaker Center Auditorium.  A special board meeting is scheduled for Tuesday, November 12, 2019, 12:00 p.m. for board members to review applications for the Superintendent's position.  

16. Setting New Board Meeting Dates

17. Board Announcements

18. Adjournment