October 14, 2019 at 5:00 PM - Lawton Public Schools Board of Education Regular Meeting

1. Call to Order

2. Pledge of Allegiance - Dr. Tom Thomas

3. Roll Call to Establish Quorum

4. Special Guests/Special Recognition - Dr. Tom Thomas and Carla Clodfelter

5. Impact Aid Update - Barry Beauchamp

6. Architect and Construction Manager at Risk Update

7. Departmental Reports

7.a. Information Item: Update - Business Operations and Educational Services Reports

7.b. Action Item:  Gifted and Talented Advisory Committee Members (2-Year Terms) - Brenda Hatch

7.c. Action Item:  Proposed Revisions of the Following LPS Policies - Jean Hastings:

Policy DAA - Nondiscrimination 
Policy DAA-R - For Grievance Procedure Filing, Processing and Resolving Complaints Alleging Discrimination
Policy DEC - Sick Leave
Policy FE-R1 - Intradistrict Transfers and School Assignment Regulations

7.d. Information Item:  Update - Wilson Elementary - Jeremy Tanner

7.e. Information Item - LPS Enrollment Trends - Rick Owens

7.f. Action Item:  Proposal to extend the $1220 pay raise retroactive to July 1, 2019 to those employees who are paid on the Teacher Salary Schedule and did not receive the pay raise board approved September 3, 2019.  (Authorized by the Legislature through HB 2765 and SB 1048) - Lance Gibbs, Jean Hastings 

7.g. Action Item:  Proposed revisions to Teacher (SPED) Education Salary Schedule (reg.+5%)  and Teacher (Vocational Agriculture) Education Salary Schedule (reg + 20% + $2400) for 2019-2020- Jean Hastings

8. Report of the Superintendent

8.a. Action Item:  Approval authorizing the following employees as representatives of the district to sign local, state, and federal program/grant applications, reimbursements and/or reporting documents for the 2019-2020 fiscal year:

• Lance Gibbs, Interim Comptroller  
• Teresa Donahue, Federal Programs Director (Federal Programs Only) 

8.b. Information Item:  Bond/Sales Tax Expenditures by Site (Under Separate Cover)

8.c. Action Item:  Discussion and Possible Action Regarding Priorities for Future Bond Projects

8.d. Action Item:  Consideration and possible action regarding the reassignment of the duties and responsibilities of the district Treasurer

8.e. Superintendent's Announcement(s)

9. Consent Agenda
(The following matters may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members.  However, upon request of any Board member, any one or more matters will be removed from the consent agenda and acted upon separately.  Contracts are approved subject to review by the District’s legal counsel. Any or all of the public record items included within the consent agenda, i.e. minutes to be submitted for approval; purchase orders to be submitted for acceptance; financial report; proposed transfer of funds between activity accounts; and fund-raising event listings, may be examined at the Office of the Clerk of the Board of Education at the Shoemaker Center, 753 Fort Sill Blvd., Lawton, OK. An appointment to review records is requested.)

9.a. Item(s) Removed from the Consent Agenda for Separate Action

9.b. Approval of the Balance of the Consent Agenda

9.c. Approval of the Minutes of the September 19, 2019 Regular and Special Board Meetings

9.d. Report of the Purchasing Agent/Encumbrance Clerk - Sheila Relf

9.d.1. Increase, Decrease and Issue Purchase Orders

9.d.2. Emergency Approvals

9.d.3. Permission Requested of the Board

9.d.4. Gasoline Tabulation

9.d.5. Bids/Quotes

9.d.6. Encumbrances/Partial Payments

9.e. Report of the Interim Comptroller - Lance Gibbs

9.f. Report of the Chief Financial Officer - Elizabeth Brown-Hill

9.f.1. Monthly Authorization to Invest

9.f.2. Treasurer's Report for the Months of July (Partial Report was Submitted and Board Approved 8/22/2019), August, September 2019

9.g. Report of the Activity Fund Custodian - Nancy McQuaide

9.g.1. Activity Fund Transfers

9.g.2. Approval to Amend an Existing Account

9.g.3. Activity Fund Summary

9.h. Report of the Clerk - Kathy Bentley

9.h.1. Approval of Applications for Sanctioning

9.h.2. Approval of the Following Pertaining to Board Member Election for Area 5 (Primary Election February 11, 2020; General Election, if needed, April 7, 2020):

Notice of Annual School District Election
Press Release
Legal Notice

9.h.3. Construction Related Contracts/Agreements

9.h.3.A. Architects in Partnership LLC, CMS HVAC Repair

9.h.3.B. Crossland Construction Company, Change Order #7, EMS Construction (Furniture Project)

9.h.4. Contracts / Agreements

9.h.4.A. Diane Branstetter, Consultant

9.h.4.B. Catapult Learning LLC, Middle School Teachers, Literacy First Training

9.h.4.C. Comanche County Fairgrounds, Use of Coliseum for High School Graduations, May 20-22, 2020

9.h.4.D. Duncan High School Holiday Tournament, LHS Boys Basketball, December 26-28, 2019

9.h.4.E. Enchanted Mirror Events, Photo Booth for MHS Senior Prom, May 1, 2020

9.h.4.F. Great Expectations, ReGina Farquhar, Whittier Elementary, December 2, 2019

9.h.4.G. Mary Johnson, Consultant

9.h.4.H. Matthew Largent, Speaker for District Senior Conference, October 15, 2019

9.h.5. Approval of 2020 Board of Education Meeting Dates and Agenda Information

10. Motion to convene in executive session to:

10.a. Discuss the employing, promoting, or receiving resignation(s) of individual certified and support salaried personnel as listed on the Certified and Support Personnel Reports posted with the Agenda, as authorized by 25 OKLA.STAT. Section 307 (B)(1) of the Oklahoma Open Meeting Act.

10.b. Discuss with Board Members, Superintendent, and the Board Attorneys matters involving Harper Construction Company, Inc. v. Lawton Public Schools, Case No. 17-CV-555 and Wind River Construction, LLC v. Harper Construction Company, Inc., Case No. 17-CV-599, United States District Court for the Western District of Oklahoma, as authorized by Okla. Stat. tit. 25, § 307(B)(4), the Board having been advised by its attorneys that disclosure of such communications will seriously impair the ability of the Board to process the claim and litigation in the public interest.
 

11. Vote to Convene in Executive Session

12. Vote to Acknowledge Return to Open Session

13. Statement of Executive Session Minutes

14. Superintendent's Personnel Report / Items Discussed in Executive Session

14.a. Approval of Certified and Support Personnel Reports

14.b. Approval to authorize one or more board members to (a) attend and participate in a mediation scheduled for November 11, 2019, in Oklahoma City, Oklahoma before mediator Joe Hampton regarding Harper Construction Company, Inc. v. Lawton Public Schools and Wind River Construction, LLC v. Harper Construction Company, Inc., and (b) have the authority to agree to a tentative mediation agreement consistent with the discussions had in executive session and subject to final approval by the Board.

15. New Business - This refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda.  Okla. Stat. tit. 25 Sec. 311(A)(9)

16. The next regular board meeting date is Monday, November 4, 2019, at 5:00 p.m., in the Shoemaker Center Auditorium.  A special board meeting is scheduled for Tuesday, November 12, 2019, 12:00 p.m. 

17. Setting New Board Meeting Dates

18. Board Announcements

19. Adjournment