June 27, 2019 at 5:00 PM - Lawton Public Schools Board of Education Regular Meeting

Agenda
1. Call to Order
2. Pledge of Allegiance - Barbara Ellis
3. Roll Call to Establish Quorum
4. Special Guests/Special Recognition - Barbara Ellis and Carla Clodfelter
5. Architect and Construction Manager at Risk Update
6. Departmental Reports
6.a. Information Item: Update - Business Operations and Educational Services Reports
Attachments: (2)
6.b. Information Item:  Cybersecurity Update - AJ Watson, Director of Information Technology
6.c. Action Item:  Open Transfer Applications for 2019-2020 - Mark Mattingly, Executive Director of Student Services (Under Separate Cover)
6.d. Action Item:  Proposed Revisions to the Following Policies - Barbara Ellis, Assistant Superintendent of Business Operations:
Policy EBA - School Hours
Policy EC - School Day
Policy FDC- R1 -  Student Attendance
Attachments: (3)
6.e. Action Item:  Proposal for LPS Athletic Field Fencing - Jeremy Tanner, Director of Facilities Operations
Attachments: (3)
6.f. Action Item:  Proposal for 2019-2020 Bus Driver Incentive/Pay Increase - Trae Koch, Director of Transportation
Attachments: (1)
7. Report of the Superintendent
7.a. Superintendent's Announcement(s)
8. Consent Agenda
8.a. Item(s) Removed From the Consent Agenda for Separate Action - The following matters may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members.  However, upon request of any Board member, any one or more matters will be removed from the consent agenda and acted upon separately.  Contracts are approved subject to review by the District’s legal counsel. Any or all of the public record items included within the consent agenda, i.e. minutes to be submitted for approval; purchase orders to be submitted for acceptance; financial report; proposed transfer of funds between activity accounts; and fund-raising event listings, may be examined at the Office of the Clerk of the Board of Education at the Shoemaker Center, 753 Fort Sill Blvd., Lawton, OK. An appointment to review records is requested.
8.b. Approval of the Balance of the Consent Agenda
8.c. Approval of the Minutes 
Attachments: (1)
8.d. Report of the Purchasing Manager/Encumbrance Clerk - Sheila Relf
Attachments: (1)
8.d.1. Increase, Decrease and Issue Purchase Orders
Attachments: (2)
8.d.2. Permission Requested of Board
Attachments: (1)
8.d.3. Gasoline Tabulation
Attachments: (1)
8.d.4. Bids/Quotes
Attachments: (1)
8.d.5. Encumbrances/Partial Payments
Attachments: (1)
8.e. Report of the Chief Financial Officer - Elizabeth Brown-Hill
8.e.1. Treasurer's Report   
Attachments: (1)
8.e.2. Monthly Authorization to Invest
Attachments: (1)
8.f. Report of the Activity Fund Custodian - Kathy Bentley
8.f.1. Activity Fund Expenditures
Attachments: (1)
8.f.2. Activity Fund Transfers
Attachments: (1)
8.f.3. Approval of Administrative Procedures for School Activity Fund 2019-2020 
8.f.4. Activity Fund Summary Report
Attachments: (1)
8.g. Report of the Clerk - Kathy Bentley
Attachments: (1)
8.g.1. Construction Related Contracts/Agreements
8.g.1.A. Certificate of Substantial Completion - Carriage Hills Safe Room
8.g.1.B. Certificate of Substantial Completion - Crosby Park Safe Room
8.g.1.C. Certificate of Substantial Completion - Sullivan Village Safe Room
8.g.1.D. Change Order #6 - Multiple Safe Rooms, Almor West and Woodland Hills Windows, and Tempered Water Devices at all Locations
Attachments: (1)
8.g.1.E. Change Order #4, New Eisenhower Middle School Construction
Attachments: (1)
8.g.1.F. Public Service Company of Oklahoma, Underground Right-of-Way Easement, New Eisenhower Middle School Construction
Attachments: (1)
8.g.2. NEW Contracts / Agreements
8.g.2.A. Dell, Next Generation Antivirus and Service
Attachments: (1)
8.g.2.B. Duncan Contract for Athletic Contests, LHS Girls Basketball, December 5-7, 2019
8.g.2.C. Heaven Kern, Vehicle Lease Agreement, New Vocational Teacher
Attachments: (1)
8.g.2.D. Oklahoma Department of Career and Technology Education,  EMS STEM Program
8.g.2.E. Oklahoma Office of Child Nutrition, Equipment Assistance Grant
Attachments: (1)
8.g.2.F. OneNet, Firewall for LPS Computers
Attachments: (1)
8.g.2.G. Dr. Susan Tyrrell, Grant Evaluator
Attachments: (1)
8.g.2.H. The K20 Center for Educational and Community Renewal, Grant Evaluator
8.g.2.I. Walsworth Yearbook Purchase Agreement, 2019-2020 MHS Yearbook
8.g.2.J. Weidenhammer, Alio Environment Migration Services
Attachments: (1)
8.g.3. Approval to Dispose of Surplus Property (Portable located on EMS Property)
Attachments: (1)
8.g.4. Approval of FY 2019-2020 RECURRING ANNUAL Contracts
 
Attachments: (1)
8.g.5. Approval of FY 2019-2020 ONGOING Contracts 
Attachments: (1)
9. Proposed Executive Session to Discuss [Authorized by 25 OKLA.STAT. Section 307 (B)(1) and (6) of the Oklahoma Open Meeting Act]:
9.a. The employing, promoting, or receiving resignation(s) of individual certified and support salaried personnel as listed on the Certified and Support Personnel Reports (also posted with the Agenda).  
Attachments: (2)
9.b. Interim Executive Director of Secondary Education
9.c. Elementary Principal(s)
9.d. Middle School Assistant Principal(s), 10-Month
9.e. Middle School Assistant Principal(s), 12-Month
9.f. Duties and responsibilities of the Interim Chief Operating Officer
10. Vote to Convene in Executive Session
11. Vote to Acknowledge Return to Open Session
12. Statement of Executive Session Minutes
13. Superintendent's Personnel Report / Items Discussed in Executive Session
13.a. Approval of Certified and Support Personnel Reports
13.b. Approval of Employment of Interim Executive Director of Secondary Education
13.c. Approval of Employment of Elementary Principal(s)
13.d. Approval of Employment of Middle School Assistant Principal(s), 10-Month
13.e. Approval of Employment of Middle School Assistant Principal(s), 12-Month
13.f. Consideration and action, if any, regarding the duties and responsibilities of the Interim Chief Operating Officer
14. New Business - This refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda.  Okla. Stat. tit. 25 Sec. 311(A)(9)
15. The next regular board meeting date is Thursday, July 18, 2019, at 5:00 p.m., in the Shoemaker Center Auditorium.
16. Setting New Board Meeting Dates
17. Board Announcements
18. Adjournment
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