June 27, 2019 at 5:00 PM - Lawton Public Schools Board of Education Regular Meeting
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1. Call to Order
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2. Pledge of Allegiance - Barbara Ellis
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3. Roll Call to Establish Quorum
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4. Special Guests/Special Recognition - Barbara Ellis and Carla Clodfelter
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5. Architect and Construction Manager at Risk Update
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6. Departmental Reports
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6.a. Information Item: Update - Business Operations and Educational Services Reports
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6.b. Information Item: Cybersecurity Update - AJ Watson, Director of Information Technology
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6.c. Action Item: Open Transfer Applications for 2019-2020 - Mark Mattingly, Executive Director of Student Services (Under Separate Cover)
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6.d. Action Item: Proposed Revisions to the Following Policies - Barbara Ellis, Assistant Superintendent of Business Operations:
Policy EBA - School Hours Policy EC - School Day Policy FDC- R1 - Student Attendance
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6.e. Action Item: Proposal for LPS Athletic Field Fencing - Jeremy Tanner, Director of Facilities Operations
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6.f. Action Item: Proposal for 2019-2020 Bus Driver Incentive/Pay Increase - Trae Koch, Director of Transportation
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7. Report of the Superintendent
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7.a. Superintendent's Announcement(s)
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8. Consent Agenda
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8.a. Item(s) Removed From the Consent Agenda for Separate Action - The following matters may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members. However, upon request of any Board member, any one or more matters will be removed from the consent agenda and acted upon separately. Contracts are approved subject to review by the District’s legal counsel. Any or all of the public record items included within the consent agenda, i.e. minutes to be submitted for approval; purchase orders to be submitted for acceptance; financial report; proposed transfer of funds between activity accounts; and fund-raising event listings, may be examined at the Office of the Clerk of the Board of Education at the Shoemaker Center, 753 Fort Sill Blvd., Lawton, OK. An appointment to review records is requested.
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8.b. Approval of the Balance of the Consent Agenda
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8.c. Approval of the Minutes
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8.d. Report of the Purchasing Manager/Encumbrance Clerk - Sheila Relf
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8.d.1. Increase, Decrease and Issue Purchase Orders
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8.d.2. Permission Requested of Board
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8.d.3. Gasoline Tabulation
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8.d.4. Bids/Quotes
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8.d.5. Encumbrances/Partial Payments
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8.e. Report of the Chief Financial Officer - Elizabeth Brown-Hill
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8.e.1. Treasurer's Report
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8.e.2. Monthly Authorization to Invest
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8.f. Report of the Activity Fund Custodian - Kathy Bentley
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8.f.1. Activity Fund Expenditures
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8.f.2. Activity Fund Transfers
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8.f.3. Approval of Administrative Procedures for School Activity Fund 2019-2020
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8.f.4. Activity Fund Summary Report
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8.g. Report of the Clerk - Kathy Bentley
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8.g.1. Construction Related Contracts/Agreements
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8.g.1.A. Certificate of Substantial Completion - Carriage Hills Safe Room
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8.g.1.B. Certificate of Substantial Completion - Crosby Park Safe Room
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8.g.1.C. Certificate of Substantial Completion - Sullivan Village Safe Room
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8.g.1.D. Change Order #6 - Multiple Safe Rooms, Almor West and Woodland Hills Windows, and Tempered Water Devices at all Locations
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8.g.1.E. Change Order #4, New Eisenhower Middle School Construction
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8.g.1.F. Public Service Company of Oklahoma, Underground Right-of-Way Easement, New Eisenhower Middle School Construction
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8.g.2. NEW Contracts / Agreements
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8.g.2.A. Dell, Next Generation Antivirus and Service
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8.g.2.B. Duncan Contract for Athletic Contests, LHS Girls Basketball, December 5-7, 2019
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8.g.2.C. Heaven Kern, Vehicle Lease Agreement, New Vocational Teacher
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8.g.2.D. Oklahoma Department of Career and Technology Education, EMS STEM Program
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8.g.2.E. Oklahoma Office of Child Nutrition, Equipment Assistance Grant
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8.g.2.F. OneNet, Firewall for LPS Computers
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8.g.2.G. Dr. Susan Tyrrell, Grant Evaluator
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8.g.2.H. The K20 Center for Educational and Community Renewal, Grant Evaluator
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8.g.2.I. Walsworth Yearbook Purchase Agreement, 2019-2020 MHS Yearbook
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8.g.2.J. Weidenhammer, Alio Environment Migration Services
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8.g.3. Approval to Dispose of Surplus Property (Portable located on EMS Property)
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8.g.4. Approval of FY 2019-2020 RECURRING ANNUAL Contracts
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8.g.5. Approval of FY 2019-2020 ONGOING Contracts
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9. Proposed Executive Session to Discuss [Authorized by 25 OKLA.STAT. Section 307 (B)(1) and (6) of the Oklahoma Open Meeting Act]:
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9.a. The employing, promoting, or receiving resignation(s) of individual certified and support salaried personnel as listed on the Certified and Support Personnel Reports (also posted with the Agenda).
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9.b. Interim Executive Director of Secondary Education
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9.c. Elementary Principal(s)
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9.d. Middle School Assistant Principal(s), 10-Month
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9.e. Middle School Assistant Principal(s), 12-Month
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9.f. Duties and responsibilities of the Interim Chief Operating Officer
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10. Vote to Convene in Executive Session
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11. Vote to Acknowledge Return to Open Session
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12. Statement of Executive Session Minutes
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13. Superintendent's Personnel Report / Items Discussed in Executive Session
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13.a. Approval of Certified and Support Personnel Reports
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13.b. Approval of Employment of Interim Executive Director of Secondary Education
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13.c. Approval of Employment of Elementary Principal(s)
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13.d. Approval of Employment of Middle School Assistant Principal(s), 10-Month
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13.e. Approval of Employment of Middle School Assistant Principal(s), 12-Month
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13.f. Consideration and action, if any, regarding the duties and responsibilities of the Interim Chief Operating Officer
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14. New Business - This refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda. Okla. Stat. tit. 25 Sec. 311(A)(9)
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15. The next regular board meeting date is Thursday, July 18, 2019, at 5:00 p.m., in the Shoemaker Center Auditorium.
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16. Setting New Board Meeting Dates
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17. Board Announcements
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18. Adjournment
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