June 3, 2019 at 5:00 PM - Lawton Public Schools Board of Education Regular Meeting

Agenda
1. Call to Order
2. Pledge of Allegiance - Tom Deighan
3. Roll Call to Establish Quorum
4. Special Guests/Special Recognition - Tom Deighan and Carla Clodfelter
5. Architect and Construction Manager at Risk Update
6. Departmental Reports
6.a. Information Item: Update - Business Operations and Educational Services Reports
Attachments: (2)
6.b. Action Item:  Proposed Revisions of Policy CFBB-E1 - Application for Sanctioning of Parent Organizations and Booster Clubs - Barbara Ellis
6.c. Action Item:  Proposed Adoption of Policy COG - Wellness Policy - Barbara Ellis
Attachments: (2)
6.d. Action Item:  Proposed Revisions of Policy DEA-R2 - Substitute Salary Schedule
Attachments: (1)
6.e. Action Item:  Proposed Revisions of Policy DNAB - Support Staff Evaluation - Barbara Ellis
6.f. Action Item:  Proposed Adoption  of Policy DNAB-E1 - Support Employee Evaluation and Management System (Evaluation Form) - Barbara Ellis
6.g. Action Item:  Proposed Adoption of Policy DNAB-E2 - Support Employee Evaluation and Management System (Reprimand/Admonishment) - Barbara Ellis
6.h. Action Item:  Proposed Adoption of Policy DNAB-E3 - Support Employee Evaluation and Management System (Improvement Plan) - Barbara Ellis
6.i. Action Item:  Proposed LPS 2020-2021 School Calendar - Barbara Ellis
Attachments: (1)
6.j. Information Item:  Proposed Restructuring of Educational Services Department - Dr. Jamie Polk
6.k. Action Item:  Proposal to Partner with the Oklahoma Sports Network(OSN) for Live Streaming of LPS Athletic Events for the 2019-2021 School Years - Gary Dees
6.l. Action Item:  Proposed Change of School Start Times for 2019-2020
7. Report of the Superintendent
7.a. Action Item:  Recommendation and selection of a Delegate to the OSSBA Delegate Assembly
7.b. Action Item: Guaranteed Maximum Price Amendment #3 for the Whittier Elementary Safe Room Construction Project
Attachments: (1)
7.c. Superintendent's Announcement(s)
8. Consent Agenda
8.a. Item(s) Removed From the Consent Agenda for Separate Action- The following matters may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members.  However, upon request of any Board member, any one or more matters will be removed from the consent agenda and acted upon separately.  Contracts are approved subject to review by the District’s legal counsel. Any or all of the public record items included within the consent agenda, i.e. minutes to be submitted for approval; purchase orders to be submitted for acceptance; financial report; proposed transfer of funds between activity accounts; and fund-raising event listings, may be examined at the Office of the Clerk of the Board of Education at the Shoemaker Center, 753 Fort Sill Blvd., Lawton, OK. An appointment to review records is requested.
8.b. Approval of the Balance of the Consent Agenda
8.c. Approval of the Minutes of the May 6, 2019 and May 16, 2019 Regular Board Meetings
8.d. Report of the Purchasing Manager/Encumbrance Clerk - Sheila Relf
Attachments: (1)
8.d.1. Increase, Decrease and Issue Purchase Orders
Attachments: (1)
8.d.2. Gasoline Tabulation
Attachments: (1)
8.d.3. Bids/Quotes:
(Transportation - Buses, Batteries, Lubricants, Oil Filters, Tire Mounting and Flat Repairs, Tires and Tubes)
 
Attachments: (1)
8.d.4. Encumbrances/Partial Payments
Attachments: (1)
8.e. Report of the Chief Financial Officer - Elizabeth Brown-Hill
8.e.1. Monthly Authorization to Invest
Attachments: (1)
8.e.2. Application for Temporary Appropriations for 2019-2020
Attachments: (1)
8.f. Report of the Activity Fund Custodian - Kathy Bentley
8.f.1. Activity Fund Transfers
Attachments: (1)
8.g. Report of the Clerk - Kathy Bentley
8.g.1. Construction Related Contracts/Agreements
8.g.1.A. Crossland Construction Company - Hugh Bish Safe Room, Certificate of Substantial Completion
8.g.1.B. Crossland Construction Company - Sullivan Village Safe Room, Change Order (Utility Connections and Gas Resizing)
8.g.1.C. Crossland Construction Company - Woodland Hills Safe Room, Certificate of Substantial Completion
8.g.1.D. Downtown Glass Inc., LHS Window Replacement, Change Order #2
8.g.2. Contracts / Agreements
8.g.2.A. Affiliated Van Lines, RFP for delivery of new furniture
Attachments: (1)
8.g.2.B. City of Lawton, Joint Use Agreement, Grandview Sports Complex 
8.g.2.C. City of Lawton, City Hall Rental Agreement (Apprenticeship/Internship/Mentorship), November 29, 2019
Attachments: (1)
8.g.2.D. Lawton First Assembly Church, Event Request Form, LPS Senior Conference, October 16, 2019
8.g.2.E. Ned's Mindset Mission, Performance Agreement, Whittier Elementary, October 15, 2019
Attachments: (1)
8.g.2.F. Oklahoma State Department of Education, Learning Tree Academy, Positive Behavioral Interventions and Supports (PBIS) Model
8.g.3. Approval to Dispose of Surplus Property:  Equipment/Buses/Band Uniforms
Attachments: (1)
9. Action Item:  Discussion of OSSBA Executive Search Proposal for Superintendent search and possible motion and vote to approve proposal
Attachments: (1)
10. Proposed Executive Session to Discuss [Authorized by 25 OKLA.STAT. Section 307 (B)(1) and (7) of the Oklahoma Open Meeting Act]:
10.a. The employing, promoting, or receiving resignation(s) of individual certified and support salaried personnel as listed on the Certified and Support Personnel Reports posted with the Agenda.
Attachments: (2)
10.b. The selection of Accountant
10.c. The selection of Human Resources Coordinator
10.d. The selection of Elementary Training Assistant Principal
10.e. The selection of Middle School Assistant Principal, 10 Month
10.f. The selection of Elementary Assistant Director of Teaching and Learning
10.g. The selection of Middle School Assistant Director of Teaching and Learning
10.h. The selection of High School Assistant Director of Teaching and Learning
10.i. The selection of Elementary ELA Teaching and Learning Facilitator
10.j. The selection of Middle School ELA Teaching and Learning Facilitator
10.k. The selection of Elementary Math Teaching and Learning Facilitator
10.l. The selection of Middle School Math Teaching and Learning Facilitator
10.m. The selection of Information Technology Assistant
10.n. The resignation of Assistant Superintendent of Educational Services Dr. Jamie Polk
10.o. The selection of Assistant Superintendent of Business Operations or Interim
10.p. The employment of an Interim Superintendent 
10.q. The extra duty change for Chief Financial Officer Elizabeth Brown-Hill
11. Vote to Convene in Executive Session
12. Vote to Acknowledge Return to Open Session
13. Statement of Executive Session Minutes
14. Superintendent's Personnel Report / Items Discussed in Executive Session
14.a. Approval of Certified and Support Personnel Reports posted with the Agenda
14.b. Approval of the selection of Accountant
14.c. Approval of the selection of Human Resources Coordinator
14.d. Approval of the selection of Elementary Training Assistant Principal
14.e. Approval of the selection of Middle School Assistant Principal, 10 Month
14.f. Approval of the selection of Elementary Assistant Director of Teaching and Learning 
14.g. Approval of the selection of Middle School Assistant Director of Teaching and Learning
14.h. Approval of the selection of High School Assistant Director of Teaching and Learning
14.i. Approval of the selection of Elementary ELA Teaching and Learning Facilitator
14.j. Approval of the selection of Middle School ELA Teaching and Learning Facilitator
14.k. Approval of the selection of Elementary Math Teaching and Learning Facilitator
14.l. Approval of the selection of Middle School Math Teaching and Learning Facilitator
14.m. Approval of the selection of Information Technology Assistant
14.n. Consideration and action, if any, regarding the replacement of Assistant Superintendent of Educational Services
14.o. The selection of Assistant Superintendent of Business Operations or Interim
14.p. Approval of the appointment of an Interim Superintendent and approval of an employment contract to be effective July 1, 2019
14.q. Discussion and possible action regarding the extra duty change for Chief Financial Officer Elizabeth Brown-Hill
15. New Business - This refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda.  Okla. Stat. tit. 25 Sec. 31 (A)(9)
16. The next regular board meeting date is Thursday, June 27, 2019, at 5:00 p.m., in the Shoemaker Center Auditorium.
17. Setting New Board Meeting Dates
18. Board Announcements
19. Adjournment
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