June 3, 2019 at 5:00 PM - Lawton Public Schools Board of Education Regular Meeting
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1. Call to Order
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2. Pledge of Allegiance - Tom Deighan
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3. Roll Call to Establish Quorum
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4. Special Guests/Special Recognition - Tom Deighan and Carla Clodfelter
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5. Architect and Construction Manager at Risk Update
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6. Departmental Reports
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6.a. Information Item: Update - Business Operations and Educational Services Reports
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6.b. Action Item: Proposed Revisions of Policy CFBB-E1 - Application for Sanctioning of Parent Organizations and Booster Clubs - Barbara Ellis
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6.c. Action Item: Proposed Adoption of Policy COG - Wellness Policy - Barbara Ellis
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6.d. Action Item: Proposed Revisions of Policy DEA-R2 - Substitute Salary Schedule
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6.e. Action Item: Proposed Revisions of Policy DNAB - Support Staff Evaluation - Barbara Ellis
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6.f. Action Item: Proposed Adoption of Policy DNAB-E1 - Support Employee Evaluation and Management System (Evaluation Form) - Barbara Ellis
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6.g. Action Item: Proposed Adoption of Policy DNAB-E2 - Support Employee Evaluation and Management System (Reprimand/Admonishment) - Barbara Ellis
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6.h. Action Item: Proposed Adoption of Policy DNAB-E3 - Support Employee Evaluation and Management System (Improvement Plan) - Barbara Ellis
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6.i. Action Item: Proposed LPS 2020-2021 School Calendar - Barbara Ellis
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6.j. Information Item: Proposed Restructuring of Educational Services Department - Dr. Jamie Polk
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6.k. Action Item: Proposal to Partner with the Oklahoma Sports Network(OSN) for Live Streaming of LPS Athletic Events for the 2019-2021 School Years - Gary Dees
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6.l. Action Item: Proposed Change of School Start Times for 2019-2020
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7. Report of the Superintendent
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7.a. Action Item: Recommendation and selection of a Delegate to the OSSBA Delegate Assembly
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7.b. Action Item: Guaranteed Maximum Price Amendment #3 for the Whittier Elementary Safe Room Construction Project
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7.c. Superintendent's Announcement(s)
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8. Consent Agenda
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8.a. Item(s) Removed From the Consent Agenda for Separate Action- The following matters may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members. However, upon request of any Board member, any one or more matters will be removed from the consent agenda and acted upon separately. Contracts are approved subject to review by the District’s legal counsel. Any or all of the public record items included within the consent agenda, i.e. minutes to be submitted for approval; purchase orders to be submitted for acceptance; financial report; proposed transfer of funds between activity accounts; and fund-raising event listings, may be examined at the Office of the Clerk of the Board of Education at the Shoemaker Center, 753 Fort Sill Blvd., Lawton, OK. An appointment to review records is requested.
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8.b. Approval of the Balance of the Consent Agenda
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8.c. Approval of the Minutes of the May 6, 2019 and May 16, 2019 Regular Board Meetings
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8.d. Report of the Purchasing Manager/Encumbrance Clerk - Sheila Relf
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8.d.1. Increase, Decrease and Issue Purchase Orders
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8.d.2. Gasoline Tabulation
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8.d.3. Bids/Quotes:
(Transportation - Buses, Batteries, Lubricants, Oil Filters, Tire Mounting and Flat Repairs, Tires and Tubes)
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8.d.4. Encumbrances/Partial Payments
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8.e. Report of the Chief Financial Officer - Elizabeth Brown-Hill
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8.e.1. Monthly Authorization to Invest
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8.e.2. Application for Temporary Appropriations for 2019-2020
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8.f. Report of the Activity Fund Custodian - Kathy Bentley
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8.f.1. Activity Fund Transfers
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8.g. Report of the Clerk - Kathy Bentley
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8.g.1. Construction Related Contracts/Agreements
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8.g.1.A. Crossland Construction Company - Hugh Bish Safe Room, Certificate of Substantial Completion
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8.g.1.B. Crossland Construction Company - Sullivan Village Safe Room, Change Order (Utility Connections and Gas Resizing)
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8.g.1.C. Crossland Construction Company - Woodland Hills Safe Room, Certificate of Substantial Completion
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8.g.1.D. Downtown Glass Inc., LHS Window Replacement, Change Order #2
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8.g.2. Contracts / Agreements
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8.g.2.A. Affiliated Van Lines, RFP for delivery of new furniture
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8.g.2.B. City of Lawton, Joint Use Agreement, Grandview Sports Complex
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8.g.2.C. City of Lawton, City Hall Rental Agreement (Apprenticeship/Internship/Mentorship), November 29, 2019
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8.g.2.D. Lawton First Assembly Church, Event Request Form, LPS Senior Conference, October 16, 2019
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8.g.2.E. Ned's Mindset Mission, Performance Agreement, Whittier Elementary, October 15, 2019
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8.g.2.F. Oklahoma State Department of Education, Learning Tree Academy, Positive Behavioral Interventions and Supports (PBIS) Model
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8.g.3. Approval to Dispose of Surplus Property: Equipment/Buses/Band Uniforms
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9. Action Item: Discussion of OSSBA Executive Search Proposal for Superintendent search and possible motion and vote to approve proposal
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10. Proposed Executive Session to Discuss [Authorized by 25 OKLA.STAT. Section 307 (B)(1) and (7) of the Oklahoma Open Meeting Act]:
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10.a. The employing, promoting, or receiving resignation(s) of individual certified and support salaried personnel as listed on the Certified and Support Personnel Reports posted with the Agenda.
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10.b. The selection of Accountant
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10.c. The selection of Human Resources Coordinator
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10.d. The selection of Elementary Training Assistant Principal
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10.e. The selection of Middle School Assistant Principal, 10 Month
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10.f. The selection of Elementary Assistant Director of Teaching and Learning
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10.g. The selection of Middle School Assistant Director of Teaching and Learning
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10.h. The selection of High School Assistant Director of Teaching and Learning
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10.i. The selection of Elementary ELA Teaching and Learning Facilitator
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10.j. The selection of Middle School ELA Teaching and Learning Facilitator
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10.k. The selection of Elementary Math Teaching and Learning Facilitator
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10.l. The selection of Middle School Math Teaching and Learning Facilitator
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10.m. The selection of Information Technology Assistant
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10.n. The resignation of Assistant Superintendent of Educational Services Dr. Jamie Polk
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10.o. The selection of Assistant Superintendent of Business Operations or Interim
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10.p. The employment of an Interim Superintendent
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10.q. The extra duty change for Chief Financial Officer Elizabeth Brown-Hill
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11. Vote to Convene in Executive Session
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12. Vote to Acknowledge Return to Open Session
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13. Statement of Executive Session Minutes
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14. Superintendent's Personnel Report / Items Discussed in Executive Session
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14.a. Approval of Certified and Support Personnel Reports posted with the Agenda
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14.b. Approval of the selection of Accountant
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14.c. Approval of the selection of Human Resources Coordinator
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14.d. Approval of the selection of Elementary Training Assistant Principal
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14.e. Approval of the selection of Middle School Assistant Principal, 10 Month
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14.f. Approval of the selection of Elementary Assistant Director of Teaching and Learning
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14.g. Approval of the selection of Middle School Assistant Director of Teaching and Learning
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14.h. Approval of the selection of High School Assistant Director of Teaching and Learning
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14.i. Approval of the selection of Elementary ELA Teaching and Learning Facilitator
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14.j. Approval of the selection of Middle School ELA Teaching and Learning Facilitator
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14.k. Approval of the selection of Elementary Math Teaching and Learning Facilitator
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14.l. Approval of the selection of Middle School Math Teaching and Learning Facilitator
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14.m. Approval of the selection of Information Technology Assistant
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14.n. Consideration and action, if any, regarding the replacement of Assistant Superintendent of Educational Services
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14.o. The selection of Assistant Superintendent of Business Operations or Interim
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14.p. Approval of the appointment of an Interim Superintendent and approval of an employment contract to be effective July 1, 2019
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14.q. Discussion and possible action regarding the extra duty change for Chief Financial Officer Elizabeth Brown-Hill
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15. New Business - This refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda. Okla. Stat. tit. 25 Sec. 31 (A)(9)
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16. The next regular board meeting date is Thursday, June 27, 2019, at 5:00 p.m., in the Shoemaker Center Auditorium.
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17. Setting New Board Meeting Dates
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18. Board Announcements
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19. Adjournment
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