January 21, 2021 at 5:00 PM - Lawton Public Schools Board of Education Regular Meeting

Agenda
1. Call to Order
2. Pledge of Allegiance - Kevin Hime
3. Oath of Office - Area 3 Board Member Mark Scott
4. Roll Call to Establish Quorum
5. Special Guests/Special Recognitions - Kevin Hime and Patty Neuwirth 
5.a. Recognition of Kelly Edwards in appreciation of her years of service to the Lawton Board of Education (2017-2020)
5.b. School Board Recognition Month - Video Presentation
6. Architect and Construction Manager at Risk Update
Attachments: (2)
7. Information Item:  FY20 District Audit (Under Separate Cover) - Mary E. Johnson & Associates, PLLC
8. Report of the Superintendent
8.a. Action Item:  Receive bids for the purchase of $9,000,000 Combined Purpose General Obligation Bonds, Series 2021A of the district and vote to award said bonds to the lowest bidder complying with the notice of sale and instructions to bidders or to reject all bids.
Attachments: (1)
8.b. Consider and take action with respect to a resolution providing for the issuance of Combined Purpose General Obligation Bonds, Series 2021A in the sum of $9,000,000 by Independent School District Number 8 of Comanche County, Oklahoma, authorized at an election duly called and held for such purpose; prescribing form of bonds; providing for registration thereof; providing for levy of an annual tax for the payment of principal and interest on the same and fixing other details of the issue; approving the forms of a continuing disclosure agreement and an official statement; establishing the school district’s reasonable expectation with respect to issuance of tax-exempt obligations for calendar year 2021 and designating the bonds as qualified tax-exempt obligations; and authorizing executions and actions necessary for the issuance and delivery of the bonds.
Attachments: (1)
8.c. Action Item:  Receive bids for the purchase of $1,000,000 General Obligation Bonds, taxable Series 2021B of the district and vote to award said bonds to the lowest bidder complying with the notice of sale and instructions to bidders or to reject all bids.
Attachments: (1)
8.d. Consider and take action with respect to a resolution providing for the issuance of General Obligation Bonds, taxable Series 2021B in the sum of $1,000,000 by Independent School District Number 8 of Comanche County, Oklahoma, authorized at an election duly called and held for such purpose; prescribing form of bonds; providing for registration thereof; providing for levy of an annual tax for the payment of principal and interest on the same and fixing other details of the issue; approving the forms of a continuing disclosure agreement and an official statement; and authorizing executions and actions necessary for the issuance and delivery of the bonds.
Attachments: (1)
8.e. Information Item:  Business Operations and Educational Services Departmental Updates 
Attachments: (2)
8.f. Information Item:  "Curb Appeal" Makeover Project Updates:
Pioneer Park Elementary
Lincoln Elementary
Tomlinson Middle School
MacArthur High School
8.g. Information Item:  2021-2022 LPS School Calendar 
8.h. Superintendent's Announcement(s)
9. Action Item:  Applications for Sanctioning of Parent Organizations and Booster Clubs
10. Consent Agenda
(The following matters may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members.  However, upon request of any Board member, any one or more matters will be removed from the consent agenda and acted upon separately.  Contracts are approved subject to review by the District’s legal counsel. Any or all of the public record items included within the consent agenda, i.e. minutes to be submitted for approval; purchase orders to be submitted for acceptance; financial report; proposed transfer of funds between activity accounts; and fund-raising event listings, may be examined at the Office of the Clerk of the Board of Education at the Shoemaker Center, 753 Fort Sill Blvd., Lawton, OK. An appointment to review records is requested.)
10.a. Item(s) Removed from the Consent Agenda for Separate Action
10.b. Approval of the Balance of the Consent Agenda
10.c. Approval of Item that was Previously Pulled for Separate Action
10.d. Approval of the Minutes of the December 14, 2020 Regular Board Meeting
Attachments: (1)
10.e. Report of the Purchasing Agent/Encumbrance Clerk - Sheila Relf
Attachments: (1)
10.e.1. Increase, Issue of Purchase Orders
Attachments: (1)
10.e.2. Gasoline Tabulation
Attachments: (1)
10.e.3. Bids/Quotes  (Parking Lots - LHS and Ridgecrest Elementary)
Attachments: (1)
10.e.4. Payroll Encumbrance Purchase Order Numbers
Attachments: (1)
10.e.5. Encumbrances/Partial Payments
Attachments: (1)
10.f. Report of the Chief Financial Officer - Lance Gibbs
10.f.1. Treasurer's Report for the Month of December 2020. 
Attachments: (1)
10.g. Report of the Activity Fund Custodian - Nancy McQuaide
10.g.1. Activity Fund Transfers, Expenditures, Establishments, and Amendments
Attachments: (2)
10.g.2. Activity Fund Summary of Accounts
Attachments: (1)
10.h. Report of the Clerk - Kathy Bentley
Attachments: (1)
10.h.1. Construction Related Contracts/Agreements
10.h.1.A. Crossland Construction Company, Change Order #15, EMS Construction (Gore Blvd. intersection revisions and EHS drainage improvements)
Attachments: (1)
10.h.1.B. Cavins Construction Group LLC, Change Order #1, MHS Gym HVAC Renovation
Attachments: (1)
10.h.1.C. Cavins Construction Group LLC, Certificate of Substantial Completion, MHS Gym HVAC Renovation
10.h.1.D. Super Roofs, Inc., Certificate of Substantial Completion:
  • MHS Gym Foyer and Locker Rooms Membrane Roof
  • Pat Henry Membrane Roof and Metal Panel Coating
  • Woodland Hills 2005 Addition Membrane Roof
  • Food Services Warehouse Membrane Roof
Attachments: (1)
10.h.1.E. Super Roofs, Inc., Change Order #2:
  • MHS Gym Foyer and Locker Rooms Membrane Roof
  • Pat Henry Membrane Roof and Metal Panel Coating
  • Woodland Hills 2005 Addition Membrane Roof
  • Food Services Warehouse Membrane Roof
Attachments: (1)
10.h.2. Contracts / Agreements
10.h.2.A. JP Morgan Chase Bank NA, Purchasing Card Participation Agreement
Attachments: (1)
10.h.2.B. Municipal Accounting Systems Inc. (MAS), Financial Accounting System
Attachments: (1)
10.h.2.C. OneNet, (Internet Services) Auto Renewal of E-Rate Funding Year 2021-2022
Attachments: (1)
10.h.2.D. Unite Private Networks LLC, WAN Lease, E-Rate Funding Year 2021-2022, Mutual Ratification Acknowledgement
Attachments: (1)
11. Proposed Executive Session to Discuss:
11.a. The employing, promoting, or receiving resignation(s) of individual certified and support salaried personnel as listed on the Personnel Report.    [Authorized by 25 OKLA.STAT. Section 307 (B)(1) of the Oklahoma Open Meeting Act]:
Attachments: (1)
11.b. Matters involving Harper Construction Company, Inc. v. Lawton Public Schools, Case No. 17-CV-555, United States District Court for the Western District of Oklahoma, , the Board having been advised by its attorneys that disclosure of such communications will seriously impair the ability of the Board to process the claim and litigation in the public interest. [Authorized by Okla. Stat. tit. 25, § 307(B)(4)]
11.c. The contract and/or annual evaluation of Superintendent Kevin Hime   [Authorized by 25 OKLA.STAT. Section 307 (B)(1) of the Oklahoma Open Meeting Act]:
12. Vote to Convene into Executive Session
13. Acknowledge Board's Return to Open Session
14. Executive Session Minutes Compliance Announcement
15. Superintendent's Personnel Report / Items Discussed in Executive Session
15.a. Approval of Superintendent's Personnel Report
Attachments: (1)
15.b. Discussion and vote authorizing the District’s legal counsel to make an Offer of Judgement in Harper Construction Company, Inc. v. Lawton Public Schools, Case No. 17-CV-555, United States District Court for the Western District of Oklahoma, in an amount consistent with the discussions occurring in the Executive Session.
15.c. Consideration and action, if any, regarding the contract and/or annual evaluation of Superintendent Kevin Hime
16. New Business - This refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda.  Okla. Stat. tit. 25 Sec. 311(A)(9)
17. The next regular board meeting date is Monday, February 1, 2021, at 5:00 p.m., in the Shoemaker Center Auditorium.
18. Setting New Board Meeting Dates
19. Board Announcements
20. Adjournment
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