December 14, 2020 at 5:00 PM - Lawton Public Schools Board of Education Regular Meeting

1. Call to Order

2. Pledge of Allegiance - Kevin Hime

3. Roll Call to Establish Quorum

4. Special Guests/Special Recognitions - Kevin Hime and Patty Neuwirth 

5. Architect and Construction Manager at Risk Update

6. Information Item:  FY20 District Audit (Under Separate Cover) - Mary E. Johnson & Associates, PLLC

7. Report of the Superintendent

7.a. Information Item:  Business Operations and Educational Services Departmental Updates 

7.b. Information Item:  Update on "Curb Appeal" Makeover Projects:
Ridgecrest Elementary
Woodland Hills Elementary
Pioneer Park Elementary
Lincoln Elementary
Tomlinson Middle School
MacArthur High School

7.c. Consider and take action regarding a professional service agreement with BOK Financial Securities, Inc., as financial advisor relative to the sale of the district's 2021 General Obligation Bonds.  

7.d. Consider and take action regarding a resolution fixing the amount of Combined Purpose General Obligation Bonds, Series 2021A (the "bonds") to mature each year; fixing the time and place the bonds are to be sold; designating a registrar/paying agent for the bonds; approving the preliminary official statement and distribution thereof; authorizing the clerk to give notice of said sale as required by law and approving other matters related to the issuance of said bonds.

7.e. Consider and take action regarding a resolution fixing the amount of Combined Purpose General Obligation Bonds, Series 2021B (the "bonds") to mature each year; fixing the time and place the bonds are to be sold; designating a registrar/paying agent for the bonds; approving the preliminary official statement and distribution thereof; authorizing the clerk to give notice of said sale as required by law and approving other matters related to the issuance of said bonds.

7.f. Consideration and vote to elect or not to elect the following as new members of the board of directors of the Oklahoma Public School Investment Interlocal Cooperative (55K001):

• Pam Deering (CCOSA), Executive Director of Cooperative Council for Oklahoma School Administration, to a 2021-2024 term.  
• Don Ford (OROS), Executive Director of Organization of Rural Oklahoma Schools, to a 2021-2024 term.
• Sean McDaniel (CCOSA), Superintendent of Oklahoma City Public Schools, to a 2021-2023 term.
• Matt Gindhart (OKASBO), Director of Finance of Metro Technology Center, to a 2021-2023 term.
• Don Tice (OSSBA), Board Member of Oologah-Talala Public Schools, to a 2021-2023 term. 

7.g. Information Item:  District 2020 Fall Cohort Dropout and Fall 2020 ACT College Readiness and Remediation Reports

7.h. Superintendent's Announcement(s)

8. Action Item:  Applications for Sanctioning of Parent Organizations and Booster Clubs

9. Consent Agenda
(The following matters may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members.  However, upon request of any Board member, any one or more matters will be removed from the consent agenda and acted upon separately.  Contracts are approved subject to review by the District’s legal counsel. Any or all of the public record items included within the consent agenda, i.e. minutes to be submitted for approval; purchase orders to be submitted for acceptance; financial report; proposed transfer of funds between activity accounts; and fund-raising event listings, may be examined at the Office of the Clerk of the Board of Education at the Shoemaker Center, 753 Fort Sill Blvd., Lawton, OK. An appointment to review records is requested.)

9.a. Item(s) Removed from the Consent Agenda for Separate Action

9.b. Approval of the Balance of the Consent Agenda

9.c. Approval of Item that was Previously Pulled for Separate Action

9.d. Approval of the Minutes of the November 19, 2020 Regular Board Meeting

9.e. Report of the Purchasing Agent/Encumbrance Clerk - Sheila Relf

9.e.1. Increase, Decrease and Issue Purchase Orders

9.e.2. Gasoline Tabulation

9.e.3. Payroll Encumbrance Purchase Order Numbers

9.e.4. Encumbrances/Partial Payments

9.f. Report of the Chief Financial Officer - Lance Gibbs

9.f.1. Treasurer's Report for the Month of November 2020

9.g. Report of the Activity Fund Custodian - Nancy McQuaide

9.g.1. Activity Fund Transfers, Expenditures, Establishments, and Amendments

9.h. Report of the Clerk - Kathy Bentley

9.h.1. Construction Related Contracts/Agreements

9.h.1.A. Field Turf USA Inc, Change Order #3, Cameron Stadium Football Field Turf Replacement

9.h.1.B. Field Turf USA Inc, Certificate of Substantial Completion, Cameron University Football Field Turf Replacement

9.h.1.C. Super Roofs Inc., Change Order #1, Re-Roofs:  MHS, Pat Henry, Woodland Hills, Child Nutrition Warehouse 

9.h.2. Contracts / Agreements

9.h.3. Approval to dispose of surplus property (Cisco Network Switches)

10. Proposed Executive Session to Discuss:

10.a. The employing, promoting, or receiving resignation(s) of individual certified and support salaried personnel as listed on the Personnel Report.  [Authorized by 25 O.S. Section 307 (B)(1) of the Oklahoma Open Meeting Act]

10.b. The appointment of an individual and/or interview candidates for vacant school board seat (Area 3) on the Lawton Board of Education.   [Authorized by 25 O.S. Section 307 (B)(1) and 70 O.S. Section 5-118]

10.c. Matters involving Harper Construction Company, Inc. v. Lawton Public Schools, Case No. 17-CV-555, United States District Court for the Western District of Oklahoma, , the Board having been advised by its attorneys that disclosure of such communications will seriously impair the ability of the Board to process the claim and litigation in the public interest. [Authorized by Okla. Stat. tit. 25, § 307(B)(4)]

11. Vote to Convene into Executive Session.

12. Vote to Acknowledge Board's Return to Open Session

13. Executive Session Minutes Compliance Announcement.

14. Superintendent's Personnel Report / Items Discussed in Executive Session

14.a. Approval of Superintendent's Personnel Report

14.b. Discussion and possible board action appointing Individual to vacant school board seat (Area 3) of the Lawton Board of Education 

14.c. Motion to authorize the District’s legal counsel to make an Offer of Judgement in Harper Construction Company, Inc. v. Lawton Public Schools, Case No. 17-CV-555, United States District Court for the Western District of Oklahoma, in an amount consistent with the discussions occurring in the Executive Session.

15. New Business - This refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda.  Okla. Stat. tit. 25 Sec. 311(A)(9)

16. The next regular board meeting date is Thursday, January 21, 2020, at 5:00 p.m., in the Shoemaker Center Auditorium.

17. Setting New Board Meeting Dates

18. Board Announcements

19. Adjournment