September 17, 2020 at 5:00 PM - Lawton Public Schools Board of Education Regular Meeting

1. Call to Order

2. Pledge of Allegiance - Kevin Hime

3. Roll Call to Establish Quorum

4. Special Guests/Special Recognition - Kevin Hime and Patty Neuwirth 

5. Architect and Construction Manager at Risk Update

6. Report of the Superintendent

6.a. Information Item:  "Curb Appeal" Makeover Project Updates:
Ridgecrest Elementary
Woodland Hills Elementary
Pioneer Park

6.b. Drawing for School Site to Receive Funding for "Curb Appeal" Makeover

6.c. Information Item:  Assessment Letter to Stakeholders - LPS has opted to administer the online ACT (not SAT), for Grade 11 students in compliance with Part 1 of the Oklahoma State Testing Program (OSTP) College and Career Ready Assessment measure, which pertains to English and math.  Part 2 of the College and Career Ready Assessment measure is science and U.S. History, which is aligned with the Oklahoma Academic Standards (OAS).  These assessments are given during the OSTP assessment window that opens for high school students April 1, 2021 and closes April 23, 2021.  

6.d. Superintendent's Announcement(s)

7. Consent Agenda
(The following matters may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members.  However, upon request of any Board member, any one or more matters will be removed from the consent agenda and acted upon separately.  Contracts are approved subject to review by the District’s legal counsel. Any or all of the public record items included within the consent agenda, i.e. minutes to be submitted for approval; purchase orders to be submitted for acceptance; financial report; proposed transfer of funds between activity accounts; and fund-raising event listings, may be examined at the Office of the Clerk of the Board of Education at the Shoemaker Center, 753 Fort Sill Blvd., Lawton, OK. An appointment to review records is requested.)

7.a. Item(s) Removed from the Consent Agenda for Separate Action

7.b. Approval of the Balance of the Consent Agenda

7.c. Approval of Item that was Previously Pulled for Separate Action

7.d. Approval of the Minutes of the September 1, 2020 Regular Board Meeting

7.e. Report of the Purchasing Agent/Encumbrance Clerk - Sheila Relf

7.e.1. Increase, Decrease and Issue Purchase Orders

7.e.2. Permission Requested of Board

7.e.3. Gasoline Tabulation

7.e.4. Bids/Quotes (Mail Machine)

7.e.5. Payroll Encumbrance Purchase Order Numbers

7.e.6. Encumbrances/Partial Payments

7.f. Report of the Chief Financial Officer - Lance Gibbs

7.f.1. Treasurer's Report for the Month of August 2020

7.f.2. Updated Statement of Financial Condition for FY20 and FY21 District Estimate of Needs

7.g. Report of the Activity Fund Custodian - Nancy McQuaide

7.g.1. Activity Fund Transfers, Expenditures, Establishments, and Amendments

7.g.2. Activity Fund Summary of Accounts

7.h. Report of the Clerk - Kathy Bentley

7.h.1. Applications for Sanctioning of Parent Organizations and Booster Clubs

7.h.2. Construction Related Contracts/Agreements

7.h.2.A. Cavins Construction Group LLC, Certificate of Substantial Completion, Child Nutrition Freezer and Refrigerator Replacement

7.h.2.B. RCJ Construction Inc, Ron Stephens Stadium Wall Repair

7.h.2.C. RCJ Construction Inc, Change Order #4, MHS Auditorium and Admin HVAC Renovation

7.h.2.D. RCJ Construction Inc, Change Order #2, TMS Gym HVAC Renovation

7.h.3. Contracts / Agreements

7.h.3.A. Child Nutrition Programs (CNP) Procurement Review Summary, General Procurement Findings on Audit (audit began in March 2020) 

7.h.3.B. Comanche County Regional Juvenile Detention Center (JDC), LPS to provide educational services to students housed at JDC

7.h.3.C. Great Expectations, Consultant ReGina Farquhar, Crosby Park Elementary, October 8, 2020

7.h.3.D. OK Department of Career and Technology Education, vocational allocation for 2020-2021.  

7.h.3.E. Pitney Bowes NASPO ValuePoint FMV Lease Agreement, district mailing machine component (new 60 month lease)

7.h.3.F. Susan Tyrrell, Consultant, Grant Evaluator, September 2020 - June 2021

8. Proposed Executive Session to Discuss [Authorized by 25 OKLA.STAT. Section 307 (B)(1) of the Oklahoma Open Meeting Act]:

8.a. The employing, promoting, or receiving resignation(s) of individual certified and support salaried personnel as listed on the Personnel Report.  

9. Vote to Convene in Executive Session

10. Vote to Acknowledge Return to Open Session

11. Statement of Executive Session Minutes

12. Superintendent's Personnel Report / Items Discussed in Executive Session

12.a. Approval of Personnel Report

13. New Business - This refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda.  Okla. Stat. tit. 25 Sec. 311(A)(9)

14. The next regular board meeting date is Thursday, October 15, 2020, at 5:00 p.m., in the Shoemaker Center Auditorium. 

15. New Board Meeting Dates - A special board meeting has been scheduled for Wednesday, October 21, 2020, 3:00 p.m., Shoemaker Center Auditorium, for an OSSBA Whole Board Training Workshop.

16. Board Announcements

17. Adjournment