September 1, 2020 at 5:00 PM - Lawton Public Schools Board of Education Regular Meeting

1. Call to Order

2. Pledge of Allegiance - Kevin Hime

3. Roll Call to Establish Quorum

4. Special Guests/Special Recognition - Kevin Hime and Patty Neuwirth 

5. Architect and Construction Manager at Risk Update

6. Report of the Superintendent

6.a. Information Item:  Business Operations and Educational Services Departmental Updates 

6.b. Information Item:  "Curb Appeal" Makeover Project Updates:

• Ridgecrest Elementary
• Woodland Hills Elementary
• Pioneer Park

6.c. Information Item: "Return to Learn" Update 

6.d. Superintendent's Announcement(s)

7. Consent Agenda
(The following matters may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members.  However, upon request of any Board member, any one or more matters will be removed from the consent agenda and acted upon separately.  Contracts are approved subject to review by the District’s legal counsel. Any or all of the public record items included within the consent agenda, i.e. minutes to be submitted for approval; purchase orders to be submitted for acceptance; financial report; proposed transfer of funds between activity accounts; and fund-raising event listings, may be examined at the Office of the Clerk of the Board of Education at the Shoemaker Center, 753 Fort Sill Blvd., Lawton, OK. An appointment to review records is requested.)

7.a. Item(s) Removed from the Consent Agenda for Separate Action

7.b. Approval of the Balance of the Consent Agenda

7.c. Approval of the Minutes of the August 20, 2020 Regular Board Meeting

7.d. Report of the Purchasing Agent/Encumbrance Clerk - Sheila Relf

7.d.1. Increase, Decrease and Issue Purchase Orders

7.d.2. Bids/Quotes

7.d.3. Payroll Encumbrance Purchase Order Numbers

7.d.4. Encumbrances/Partial Payments

7.e. Report of the Chief Financial Officer - Lance Gibbs

7.e.1. Statement of Financial Condition for FY20 and FY21 District Estimate of Needs

7.f. No Report of the Activity Fund Custodian - Nancy McQuaide

7.g. Report of the Clerk - Kathy Bentley

7.g.1. Applications for Sanctioning of Parent Organizations and Booster Clubs

7.g.2. Construction Related Agreements/Contracts

7.g.2.A. Partial Certificate of Substantial Completion, Number 1, EMS
(Excludes Fine Arts rooms, auditorium, west entrance canopy outside and west sitework)

7.g.2.B. Partial Certificate of Substantial Completion, Number 2, EMS
(Opens fine arts rooms)

7.g.3. Contracts / Agreements

7.g.3.A. Bedrock Nursery, irrigation maintenance package, Shoemaker Center

7.g.3.B. Fundraiser Lady, Amber McPherson, any LPS school for the 2020-2021 school year

7.g.3.C. Language Line Services Inc., interpreter services for district counselor, teachers and administrators

7.g.3.D. Newcastle Racers, contract for athletic events, MHS boys basketball, January 21-23, 2021

7.g.3.E. NorthPoint Claim Services LLC, analyze of possible damage to district roofs

7.g.3.F. Oklahoma State Department of Education, Positive Behavior Intervention and Support (3rd year), Learning Tree Academy

7.g.3.G. Walsworth Yearbooks, yearbook purchase agreement, TMS 2020-21 yearbooks

8. Proposed Executive Session to Discuss [Authorized by 25 OKLA.STAT. Section 307 (B)(1) of the Oklahoma Open Meeting Act]:

8.a. The employing, promoting, or receiving resignation(s) of individual certified and support salaried personnel as listed on the Personnel Report.  

8.b. Individuals to serve in board-appointed positions for 2020-2021 and district representatives authorized to sign all local, state, and federal program/grant applications, reimbursements and/or reporting documents for the 2020-2021 fiscal year

9. Vote to Convene in Executive Session

10. Vote to Acknowledge Return to Open Session

11. Statement of Executive Session Minutes

12. Superintendent's Personnel Report / Items Discussed in Executive Session

12.a. Approval of Personnel Report

12.b. Approval of Individuals to serve in board-appointed positions for 2020-2021 and district representatives authorized to sign all local, state, and federal program/grant applications, reimbursements and/or reporting documents for the 2020-2021 fiscal year

13. New Business - This refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda.  Okla. Stat. tit. 25 Sec. 311(A)(9)

14. The next regular board meeting date is Thursday, September 17, 2020, at 5:00 p.m., in the Shoemaker Center Auditorium.

15. Setting New Board Meeting Dates

16. Board Announcements

17. Adjournment