September 4, 2018 at 5:00 PM - Lawton Public Schools Board of Education Regular Meeting

Agenda
1. Call to Order
2. Pledge of Allegiance - Tom Deighan
3. Roll Call
4. Special Guests/Special Recognition - Tom Deighan and Kent Jester
5. Departmental Reports
5.a. Information Item: Update - Business Operations/Educational Services Reports
Attachments: (2)
5.b. Information Item: Finance Department Audit Report - Elizabeth Brown-Hill
5.c. Information Item: Early Childhood, Every Student Succeeds Act (ESSA), Graduation Rates - Dr. Jamie Polk
5.d. Action Item: Proposed Adoption of Policy FFACD - Medical Marijuana - Barbara Ellis
Attachments: (1)
5.e. Action Item: Gifted Education Plan - Kelly Trinidad
Attachments: (1)
5.f. Information Item: Presentation of Departmental Goals ("Big Rocks) by Members of the District Support Team
Attachments: (1)
6. Architect's Report
7. Report of the Superintendent
7.a. Discussion regarding Guaranteed Maximum Price (GMP) Amendment #1 for the Eisenhower Middle School Construction Project
Attachments: (1)
7.b. Discussion regarding salary increase for full-time support personnel as mandated in HB1026XX
7.c. Superintendent's Announcement(s)
8. Consent Agenda Items
8.a. Item(s) Removed From the Consent Agenda for Separate Action
8.b. Approval of the Balance of the Consent Agenda
8.c. Approval of the Minutes of the August 16, 2018 Board Meeting
Attachments: (1)
8.d. Report of the Purchasing Manager/Encumbrance Clerk - Sheila Relf
Attachments: (1)
8.d.1. Increase, Decrease and Issue Purchase Orders
Attachments: (2)
8.d.2. Encumbrances/Partial Payments
Attachments: (1)
8.e. Report of the Activity Fund Custodian - Kathy Bentley
8.e.1. Activity Fund Transfers
Attachments: (1)
8.e.2. Establishment of New Account(s)
Attachments: (1)
8.e.3. Out-of-State Travel
8.e.3.A. Lawton FFA Food Science and Technology Team to National FFA Contest in Indianapolis, IN, October 22-27, 2018
Attachments: (1)
8.e.4. Activity Fund Summary
Attachments: (1)
8.f. Report of the Clerk - Kathy Bentley
Attachments: (1)
8.f.1. Construction Related Contracts/Agreements
8.f.1.A. Crossland Construction Co. Inc., EMS/Safe Rooms, Guaranteed Maximum Price Amendment #1
Attachments: (1)
8.f.1.B. RCJ Construction, Inc., Certificate of Substantial Completion for Adams Elementary HVAC
Attachments: (1)
8.f.1.C. RCJ Construction, Inc., Change Order #4 for Woodland Hills Elementary HVAC
Attachments: (1)
8.f.1.D. CEC Corporation, Engineering Contract Fee Proposal Supplement #1 for Fence Replacement Project
Attachments: (1)
8.f.2. Contracts / Agreements
8.f.2.A. CDW Government LLC, Installation of Interactive Boards (Cleveland, Edison, Pat Henry, Ridgecrest Elementary)
Attachments: (1)
8.f.2.B. Cindy Elkins, Educational Consultant (Eisenhower, Washington Elementary)
Attachments: (1)
8.f.2.C. Coca Cola Southwest Beverages LLC, July 1, 2018 through December 31, 2018
Attachments: (1)
8.f.2.D. Great Expectations, Regina Farquhar, Instructional Coach (Crosby Park, Whittier, Woodland Hills Elementary)
Attachments: (1)
8.f.2.E. Herff Jones Printing Agreement, 2019 Yearbook for Central Middle School
Attachments: (1)
8.f.2.F. Herff Jones Yearbook, 2019 Yearbook for Whittier Elementary
Attachments: (1)
8.f.2.G. Strata Leadership LLC, dba MonoclePress, Alton Carter, Speaker, November 27, 2018 Assembly for Seniors
Attachments: (1)
8.f.2.H. Writing with Design, workshop for teachers, parents, and private-school teachers, with a focus on English Language Learners
Attachments: (1)
8.f.3. Approval to Sell Equipment (MHS Weight Equipment)
Attachments: (1)
8.f.4. Approval to Make Modifications to School Premises (Lawton FFA, new sign at School Farm)
Attachments: (1)
9. Proposed Executive Session to Discuss [Authorized by 25 OKLA.STAT. Section 307 (B)(1) of the Oklahoma Open Meeting Act]:
9.a. The employing, promoting, or receiving resignation(s) of individual certified and support salaried personnel so the board can return to open session and vote to take action on personnel transactions as listed on the Certified and Support Personnel Reports
Attachments: (2)
9.b. The Selection of Elementary Assistant Principal in Training
9.c. Formative Evaluation of Superintendent Deighan (Discussion of Board "Big Rocks" and Departmental Goals)
10. Vote to Convene in Executive Session
11. Vote to Acknowledge Return to Open Session
12. Statement of Executive Session Minutes
13. Superintendent's Personnel Report / Items Discussed in Executive Session
13.a. Approval of Certified and Support Personnel Reports
14. New Business - (refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda) [Authorized by 25 O.S. Section 311(A)(9)]
15. Next regular board meeting date is: Thursday, September 20, 2018, 5:00 p.m., Shoemaker Center Auditorium.
16. Setting New Board Meeting Dates
16.a. The employee hearing for Kyle Smith that was scheduled to reconvene on August 30, 2018 had to be rescheduled. As a result, a special meeting for the continuation has been set for Thursday, September 6, 2018, 4:00 p.m., at the Shoemaker Center.
17. Board Announcements
18. Adjournment
19. The Lawton Public School District encourages participation from all of its patrons. If participation at any public meeting is not possible due to a disability, notification to the Clerk of the Board of Education at 580-357-6900, extension 2074, at least 24 hours prior to the scheduled meeting is encouraged to make the necessary accommodations. The district may waive the 48-hour rule if an interpreter for the deaf (signing) is not the necessary accommodation.
20. Time of Posting: 3:30 p.m. Date of Posting: August 30, 2018 Place of Posting: Foyer of Shoemaker Center, 753 NW Fort Sill Blvd. Posted by: Tom Deighan, Superintendent
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