June 28, 2018 at 5:00 PM - Lawton Public Schools Board of Education Special Meeting

Agenda
1. Call to Order
2. Pledge of Allegiance - Tom Deighan
3. Roll Call
4. Special Guests/Special Recognition - Tom Deighan and Kent Jester
5. Departmental Reports
5.a. Information Item: Update - Business Services/Educational Services Reports
Attachments: (2)
5.b. Action Item: Proposal for use of clear or mesh backpacks for all sites beginning with the 2019-2020 school year - David Hornbeck
5.c. Action Item: Proposed revisions to Policy BJCD-R - Superintendent Evaluation Form - Barbara Ellis
Attachments: (1)
5.d. Action Item: Proposed adoption of Policy CHCA - Competitive Bidding for Non-Regulated Purchases - Barbara Ellis
5.e. Action Item: Proposed revisions to Policy EBA - School Hours - Barbara Ellis
Attachments: (1)
5.f. Action Item: Proposed revisions to Policy EC - School Day - Barbara Ellis
Attachments: (1)
5.g. Action Item: Request for Proposal - Child Nutrition - Barbara Ellis
Attachments: (2)
5.h. Action Item: Request for Proposal - Live Streaming for LPS Athletic Events for 2018-2019 - Gary Dees
5.i. Action Item - Open Transfer Applications for 2018-2019 - Mark Mattingly
Attachments: (1)
6. Report of the Superintendent
6.a. Consideration and action regarding implementation of salary increase for full-time support personnel for 2018-2019 as mandated in HB1026XX
6.b. Consideration and action regarding implementation of teacher salary increases for 2018-2019 as mandated in HB1023XX.
6.c. Consideration and action regarding audit of the district's current copier contract
6.d. Superintendent's Announcement(s)
7. Approval of Consent Agenda Items
7.a. Item(s) Removed From the Consent Agenda for Separate Action
7.b. Approval of the minutes of the May 17, 2018 regular board meeting, May 29, 2018 special board meeting, and June 4, 2018 regular board meeting
Attachments: (3)
7.c. Report of the Purchasing Manager/Encumbrance Clerk - Sheila Relf
Attachments: (1)
7.c.1. Increase, Decrease and Issue Purchase Orders
Attachments: (2)
7.c.2. Emergency Approvals
Attachments: (1)
7.c.3. Permission Requested of the Board
Attachments: (1)
7.c.4. Gasoline Tabulation
Attachments: (1)
7.c.5. Bids/Quotes
Attachments: (1)
7.c.6. Encumbrances/Partial Payments
Attachments: (1)
7.d. Report of the Chief Financial Officer - Diane Branstetter
7.d.1. Monthly Authorization to Invest
Attachments: (1)
7.d.2. Treasurer's Report for the Month of May
Attachments: (1)
7.d.3. 2014 Bond and 2015 Sales Tax Funds Update
Attachments: (1)
7.e. Report of the Activity Fund Custodian - Kathy Bentley
Attachments: (1)
7.e.1. Activity Fund Expenditures
Attachments: (1)
7.e.2. Activity Fund Transfers
Attachments: (1)
7.e.3. Approval of Administrative Procedures for School Activity Fund 2018-2019
7.f. Report of the Clerk - Kathy Bentley
7.f.1. Construction Contracts/Change Orders
7.f.1.A. Change Order - Metro Roofing Company LLC (Edison Re-Roof)
Attachments: (1)
7.f.2. Contracts / Agreements
7.f.2.A. New Contracts
Attachments: (1)
7.f.2.A.1. Advanced Cabling Systems, Inc (Security systems for doors - cameras)
Attachments: (1)
7.f.2.A.2. Cameron University, residency program for first year teachers (non-Cameron students)
Attachments: (1)
7.f.2.A.3. Cindy Elkins, Educational Consultant for Eisenhower Elementary and Lincoln Elementary
7.f.2.A.4. Collect-Ed, LLC, eRate Service Agreement for 2019-2020
Attachments: (1)
7.f.2.A.5. Edmentum, program licenses (Study Island - Adams, Cleveland, Pat Henry, Ridgecrest, TMS; Reading Eggs - district elementary schools)
7.f.2.A.6. IEP Service Agreements (Bishop School District and Elgin School District to reimburse district for services provided)
Attachments: (1)
7.f.2.A.7. Istation, professional development/technology training for Lincoln Elementary
Attachments: (1)
7.f.2.A.8. Solomon Amendment & FERPA
Attachments: (1)
7.f.2.A.9. Tamie Barrett, LLC, training services for Adams Elementary
Attachments: (1)
7.f.2.A.10. Under Armour, product for MHS school athletic program
Attachments: (1)
7.f.2.A.11. Vic's Telecommunications, software maintenance on district phone system
Attachments: (1)
7.f.2.B. Recurring Annual Contracts
Attachments: (1)
7.f.2.C. FY 2018-2019 Ongoing Contracts
Attachments: (1)
7.f.2.C.1. Renewal of the Lease Purchase Agreement, dated March 29, 2018, for the fiscal year ending June 30, 2019, by and between Independent School District Number 8 of Comanche County, State of Oklahoma, and the Comanche County Educational Facilities Authority
8. Proposed Executive Session to Discuss [Authorized by 25 OKLA.STAT. Section 307 (B)(1) of the Oklahoma Open Meeting Act] :
8.a. The employing, promoting, or receiving resignation(s) of individual certified and support salaried personnel so the board can return to open session and vote to take action on personnel transactions as listed on the Certified and Support Personnel Reports
Attachments: (2)
8.b. The selection of Elementary Principal
8.c. The selection of High School Assistant Principal, 12 Month
8.d. The selection of individuals to serve in board-appointed positions for 2018-2019 School Year
Attachments: (1)
8.e. The employment and resignation of Diane Branstetter [Authorized by 25 Okla. Stat. Section 307(B)(1)(7)]
9. Vote to Convene in Executive Session
10. Vote to Acknowledge Return to Open Session
11. Statement of Executive Session Minute
12. Superintendent's Personnel Report / Items Discussed in Executive Session
12.a. Approval of Certified and Support Personnel Reports
12.b. Approval of the Selection of Elementary Principal
12.c. Approval of the Selection of High School Assistant Principal, 12 Month
12.d. Approval of the Selection of Individuals to Serve in Board-Appointed Positions for the 2018-2019 School Year
12.e. Consideration and action, if any, regarding the employment and resignation of Diane Branstetter
13. New Business - (refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda) [Authorized by 25 O.S. Section 311(A)(9)]
14. Next regular board meeting date is: Thursday, July 19, 2018, 5:00 p.m., Shoemaker Center Auditorium.
15. Setting New Board Meeting Dates
16. Board Announcements
17. RECESS
18. Conduct a hearing scheduled for Derek Beardsley concerning the Superintendent's written recommendation to terminate the employment of Derek Beardsley
19. Testimony to be presented by witnesses
20. Proposed executive session to discuss the employment status of Derek Beardsley so that the Board of Education can return to open session and vote to adopt findings of fact and vote to accept or reject the recommendation of the superintendent to terminate the employment of Derek Beardsley [as authorized by 25 O.S. Section 307 (B)(1) of the Oklahoma Open Meeting Act]
21. Vote to go into executive session
22. Vote to acknowledge return to open session
23. Vote to adopt Findings of Fact
24. Consideration and action to accept or reject the recommendation of the Superintendent to terminate the employment of Derek Beardsley
25. Adjournment
26. The Lawton Public School District encourages participation from all of its patrons. If participation at any public meeting is not possible due to a disability, notification to the Clerk of the Board of Education at 580-357-6900, extension 2074, at least 24 hours prior to the scheduled meeting is encouraged to make the necessary accommodations. The district may waive the 48-hour rule if an interpreter for the deaf (signing) is not the necessary accommodation.
27. Time of Posting: 3:30 p.m.; Date of Posting: June 26, 2018; Place of Posting: Foyer of Shoemaker Center, 753 NW Fort Sill Blvd. Posted by: Tom Deighan, Superintendent
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