April 19, 2018 at 5:00 PM - Lawton Public Schools Board of Education Regular Meeting

1. Call to Order

2. Pledge of Allegiance - Tom Deighan

3. Roll Call

4. Special Guests/Special Recognition - Tom Deighan and Kent Jester

5. Departmental Reports

5.a. Information Item: Update - Business Services/Educational Services Reports

5.b. Barbara Ellis - Consideration and action regarding proposed policy changes to Policy CFBB - Sanctioning of Parent Organizations and Booster Clubs

5.c. Barbara Ellis - Consideration and action regarding proposed policy changes to Policy CFBB - E1 - Application for Sanctioning of Parent Organizations and Booster Clubs

5.d. Barbara Ellis - Consideration and action regarding proposed policy changes to Policy GK - E1 - Request for the Use of School Property

5.e. Barbara Ellis - Proposed 2019-2020 LPS School Calendar

6. Report of the Superintendent

6.a. Discussion regarding district Requests for Proposals (RFP); guidance for superintendent and staff regarding guidelines and possible policy additions/changes.

6.b. Superintendent's Announcement(s)

7. Approval of Consent Agenda Items

7.a. Item(s) Removed From the Consent Agenda for Separate Action

7.b. Approval of the minutes of the March 12, 2018 regular board meeting and March 26, 2018 special board meeting

7.c. Report of the Purchasing Manager/Encumbrance Clerk - Sheila Relf

7.c.1. Increase, Decrease and Issue Purchase Orders

7.c.2. Emergency Approvals

7.c.3. Gasoline Tabulation

7.c.4. Bids/Quotes

7.c.4.A. Cafeteria Renovation and addition, MacArthur High School -- Acceptance of Base Bid and Alternate Number Two

7.c.5. Encumbrances/Partial Payments

7.d. Report of the Chief Financial Officer - Diane Branstetter

7.d.1. Treasurer's Report for the month of March 2018

7.d.2. Monthly Authorization to Invest

7.d.3. Update of the 2014 Bond and 2015 Sales Tax Funds

7.e. Report of the Activity Fund Custodian - Kathy Bentley

7.e.1. Activity Fund Transfers

7.e.2. Out of State Travel

7.e.2.A. Eisenhower High School Gentry Singers and Women's Honor Choir to Branson, MO, May 3-6, 2018

7.e.3. Modify/renovate existing school property

7.e.3.A. MacArthur Middle School - construction of new school sign and refurbishment of monument

7.e.4. Activity Fund Summary

7.f. Report of the Clerk - Kathy Bentley

7.f.1. Change Orders

7.f.1.A. RCJ Construction, Inc., Lincoln Elementary, HVAC Replacement

7.f.2. Contracts / Agreements

7.f.2.A. Candid Color Photography, MHS Graduation, May 24, 2018

7.f.2.B. Duncan Southern Oklahoma Invitational Basketball Tournament, MHS Boys Basketball, December 6-8, 2018

7.f.2.C. Durant High School, Durant Lions Classic Basketball Tournament, MHS Girls Basketball, December 6-8l 2018

7.f.2.D. Flocabulary, Inc., Software Professional Development for Elementary Teachers

7.f.2.E. Infinite Campus, Child Nutrition Software System

7.f.2.F. K&M Wrecking, Sheridan Road Sod Installation

7.f.2.G. Lifetouch Sales Agreement, 2018-2019 for Eisenhower Elementary

7.f.2.H. Mary E Johnson & Associates, PLLC, Audit Preparation FY18

7.f.2.I. Missouri Community Action Network - Poverty Simulation Kit to be used for training all district personnel

7.f.2.J. Moore Public Schools, LHS Girls Basketball to Westmoore High School, January 10-12, 2019

7.f.2.K. Oklahoma State Department of Education Child Nutrition Program, Certificate of Authority/Authorized User Form

7.f.2.L. Sodexo Cameron Catering Contract for MHS Senior Prom, April 21, 2018

7.f.2.M. Writing with Design, Consultant Services for Trinity Christian Academy staff

7.f.3. Request Permission to Sell Equipment

7.f.3.A. MacArthur High School Boys Basketball Lockers

8. Proposed Executive Session to Discuss: [Authorized by 25 OKLA.STAT. Section 307 (B)(1) of the Oklahoma Open Meeting Act]

8.a. The employing, promoting, or receiving resignation(s) of individual certified and support salaried personnel so the board can return to open session and vote to take action on personnel transactions as listed on the Certified and Support Personnel Reports

8.b. The selection of Director of Assessment & Accountability

8.c. The selection of Elementary Principal(s)

8.d. The selection of Middle School Principal(s)

8.e. The selection of High School Principal(s)

9. Vote to Convene in Executive Session

10. Vote to Acknowledge Return to Open Session

11. Statement of Executive Session Minutes

12. Superintendent's Personnel Report / Items Discussed in Executive Session

12.a. Approval of Certified and Support Personnel Reports

12.b. Approval of the selection of Director of Assessment & Accountability

12.c. Approval of the selection of Elementary Principal(s)

12.d. Approval of the selection of Middle School Principal(s)

12.e. Approval of the selection of High School Principal(s)

13. New Business - (refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda) [Authorized by 25 O.S. Section 311(A)(9)]

14. Next regular board meeting date is: Monday, May 7, 2018, 5:00 p.m., Shoemaker Center Auditorium.

15. Setting New Board Meeting Dates

16. Board Announcements

17. Adjournment

18. The Lawton Public School District encourages participation from all of its patrons. If participation at any public meeting is not possible due to a disability, notification to the Clerk of the Board of Education at 580-357-6900, extension 2074, at least 24 hours prior to the scheduled meeting is encouraged to make the necessary accommodations. The district may waive the 48-hour rule if an interpreter for the deaf (signing) is not the necessary accommodation.

19. Time of Posting: 3:30 p.m.; Date of Posting: April 17, 2017; Place of Posting: Foyer of Shoemaker Center, 753 NW Fort Sill Blvd. Posted by: Tom Deighan, Superintendent