April 19, 2018 at 5:00 PM - Lawton Public Schools Board of Education Regular Meeting

Agenda
1. Call to Order
2. Pledge of Allegiance - Tom Deighan
3. Roll Call
4. Special Guests/Special Recognition - Tom Deighan and Kent Jester
5. Departmental Reports
5.a. Information Item: Update - Business Services/Educational Services Reports
Attachments: (2)
5.b. Barbara Ellis - Consideration and action regarding proposed policy changes to Policy CFBB - Sanctioning of Parent Organizations and Booster Clubs
5.c. Barbara Ellis - Consideration and action regarding proposed policy changes to Policy CFBB - E1 - Application for Sanctioning of Parent Organizations and Booster Clubs
5.d. Barbara Ellis - Consideration and action regarding proposed policy changes to Policy GK - E1 - Request for the Use of School Property
5.e. Barbara Ellis - Proposed 2019-2020 LPS School Calendar
Attachments: (1)
6. Report of the Superintendent
6.a. Discussion regarding district Requests for Proposals (RFP); guidance for superintendent and staff regarding guidelines and possible policy additions/changes.
Attachments: (2)
6.b. Superintendent's Announcement(s)
7. Approval of Consent Agenda Items
7.a. Item(s) Removed From the Consent Agenda for Separate Action
7.b. Approval of the minutes of the March 12, 2018 regular board meeting and March 26, 2018 special board meeting
Attachments: (2)
7.c. Report of the Purchasing Manager/Encumbrance Clerk - Sheila Relf
7.c.1. Increase, Decrease and Issue Purchase Orders
Attachments: (1)
7.c.2. Emergency Approvals
Attachments: (1)
7.c.3. Gasoline Tabulation
Attachments: (1)
7.c.4. Bids/Quotes
7.c.4.A. Cafeteria Renovation and addition, MacArthur High School -- Acceptance of Base Bid and Alternate Number Two
Attachments: (1)
7.c.5. Encumbrances/Partial Payments
Attachments: (1)
7.d. Report of the Chief Financial Officer - Diane Branstetter
7.d.1. Treasurer's Report for the month of March 2018
Attachments: (1)
7.d.2. Monthly Authorization to Invest
Attachments: (1)
7.d.3. Update of the 2014 Bond and 2015 Sales Tax Funds
Attachments: (1)
7.e. Report of the Activity Fund Custodian - Kathy Bentley
7.e.1. Activity Fund Transfers
Attachments: (1)
7.e.2. Out of State Travel
7.e.2.A. Eisenhower High School Gentry Singers and Women's Honor Choir to Branson, MO, May 3-6, 2018
Attachments: (1)
7.e.3. Modify/renovate existing school property
7.e.3.A. MacArthur Middle School - construction of new school sign and refurbishment of monument
7.e.4. Activity Fund Summary
Attachments: (1)
7.f. Report of the Clerk - Kathy Bentley
Attachments: (1)
7.f.1. Change Orders
Attachments: (1)
7.f.1.A. RCJ Construction, Inc., Lincoln Elementary, HVAC Replacement
Attachments: (1)
7.f.2. Contracts / Agreements
7.f.2.A. Candid Color Photography, MHS Graduation, May 24, 2018
Attachments: (1)
7.f.2.B. Duncan Southern Oklahoma Invitational Basketball Tournament, MHS Boys Basketball, December 6-8, 2018
7.f.2.C. Durant High School, Durant Lions Classic Basketball Tournament, MHS Girls Basketball, December 6-8l 2018
Attachments: (1)
7.f.2.D. Flocabulary, Inc., Software Professional Development for Elementary Teachers
Attachments: (1)
7.f.2.E. Infinite Campus, Child Nutrition Software System
Attachments: (1)
7.f.2.F. K&M Wrecking, Sheridan Road Sod Installation
Attachments: (1)
7.f.2.G. Lifetouch Sales Agreement, 2018-2019 for Eisenhower Elementary
Attachments: (1)
7.f.2.H. Mary E Johnson & Associates, PLLC, Audit Preparation FY18
Attachments: (1)
7.f.2.I. Missouri Community Action Network - Poverty Simulation Kit to be used for training all district personnel
Attachments: (1)
7.f.2.J. Moore Public Schools, LHS Girls Basketball to Westmoore High School, January 10-12, 2019
Attachments: (1)
7.f.2.K. Oklahoma State Department of Education Child Nutrition Program, Certificate of Authority/Authorized User Form
Attachments: (1)
7.f.2.L. Sodexo Cameron Catering Contract for MHS Senior Prom, April 21, 2018
Attachments: (1)
7.f.2.M. Writing with Design, Consultant Services for Trinity Christian Academy staff
Attachments: (1)
7.f.3. Request Permission to Sell Equipment
7.f.3.A. MacArthur High School Boys Basketball Lockers
Attachments: (1)
8. Proposed Executive Session to Discuss: [Authorized by 25 OKLA.STAT. Section 307 (B)(1) of the Oklahoma Open Meeting Act]
8.a. The employing, promoting, or receiving resignation(s) of individual certified and support salaried personnel so the board can return to open session and vote to take action on personnel transactions as listed on the Certified and Support Personnel Reports
8.b. The selection of Director of Assessment & Accountability
8.c. The selection of Elementary Principal(s)
8.d. The selection of Middle School Principal(s)
8.e. The selection of High School Principal(s)
9. Vote to Convene in Executive Session
10. Vote to Acknowledge Return to Open Session
11. Statement of Executive Session Minutes
12. Superintendent's Personnel Report / Items Discussed in Executive Session
12.a. Approval of Certified and Support Personnel Reports
Attachments: (2)
12.b. Approval of the selection of Director of Assessment & Accountability
12.c. Approval of the selection of Elementary Principal(s)
12.d. Approval of the selection of Middle School Principal(s)
12.e. Approval of the selection of High School Principal(s)
13. New Business - (refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda) [Authorized by 25 O.S. Section 311(A)(9)]
14. Next regular board meeting date is: Monday, May 7, 2018, 5:00 p.m., Shoemaker Center Auditorium.
15. Setting New Board Meeting Dates
16. Board Announcements
17. Adjournment
18. The Lawton Public School District encourages participation from all of its patrons. If participation at any public meeting is not possible due to a disability, notification to the Clerk of the Board of Education at 580-357-6900, extension 2074, at least 24 hours prior to the scheduled meeting is encouraged to make the necessary accommodations. The district may waive the 48-hour rule if an interpreter for the deaf (signing) is not the necessary accommodation.
19. Time of Posting: 3:30 p.m.; Date of Posting: April 17, 2017; Place of Posting: Foyer of Shoemaker Center, 753 NW Fort Sill Blvd. Posted by: Tom Deighan, Superintendent
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