December 11, 2017 at 5:00 PM - Lawton Public Schools Board of Education Regular Meeting

Agenda
1. Call to Order
2. Pledge of Allegiance - Tom Deighan
3. Roll Call
4. Special Guests/Special Recognition - Tom Deighan and Dr. Lori Bridges
5. Departmental Reports
5.a. Information Item: Update - Business Services/Educational Services
Attachments: (2)
5.b. Consideration and action regarding the proposed revisions to the 2018-2019 LPS School Calendar - Barbara Ellis
Attachments: (1)
5.c. Consideration and action regarding the proposed adoption of Policy COG - Wellness Policy - Barbara Ellis
Attachments: (1)
5.d. Consideration and action regarding the proposed revisions to Policy DCDA - Authorized Positions for Support Personnel - Barbara Ellis
Attachments: (1)
5.e. Consideration and action regarding the proposed revisions to Policy EIED - Graduation Requirements - Barbara Ellis
Attachments: (1)
6. Report of the Superintendent
6.a. Consideration and action regarding the FY17 district audit - Tom Deighan and Mary Johnson
Attachments: (3)
6.b. CONSIDER AND TAKE ACTION WITH RESPECT TO A RESOLUTION FIXING THE AMOUNT OF GENERAL OBLIGATION BUILDING BONDS, SERIES 2018A TO MATURE EACH YEAR; FIXING THE TIME AND PLACE THE BONDS ARE TO BE SOLD; DESIGNATING A REGISTRAR/PAYING AGENT FOR THE BONDS; APPROVING THE PRELIMINARY OFFICIAL STATEMENT AND DISTRIBUTION THEREOF; AUTHORIZING THE CLERK TO GIVE NOTICE OF SAID SALE AS REQUIRED BY LAW AND APPROVING OTHER MATTERS RELATED TO THE ISSUANCE OF SAID BONDS
Attachments: (2)
6.c. Consideration and action to elect or not to elect the following as new members of the board of directors of the Oklahoma Public School Investment Interlocal Cooperative (44K001): David Powell (OROS), Superintendent of Wayne Public Schools, to a 2018-2021 term; Matt Gindhart (OASBO), Director of Finance of Metro Technology Center, to a 2017-2020 term; Terry Davidson (CCOSA), Superintendent of Comanche Public Schools, to a 2018-2021 term; Glen Cosper (OSSBA), Board Member of Moore Norman Technology Center, to a 2018-2021 term
6.d. Information Item: Update 2014 Bond and 2015 Sales Tax Funds
Attachments: (1)
6.e. Consideration and action regarding the process and selection of construction manager at risk
6.f. Superintendent's Announcement(s)
7. Approval of Consent Agenda Items
7.a. Item(s) Removed From the Consent Agenda for Separate Action
7.b. Increase, Decrease and Issue Purchase Orders
Attachments: (2)
7.c. Report of the Purchasing Manager/Encumbrance Clerk - Sheila Relf
Attachments: (1)
7.c.1. Gasoline Tabulation
Attachments: (1)
7.c.2. Bids/Quotes
Attachments: (2)
7.c.2.A. Windows: MacArthur High School; Demolition: Sheridan Road Elementary
7.c.3. Encumbrances/Partial Payments
Attachments: (1)
7.c.4. Approval of the Minutes of the November 16, 2017 regular board meeting
Attachments: (3)
7.d. Report of the Chief Financial Officer - Diane Branstetter
7.d.1. Monthly Authorization to Invest
Attachments: (1)
7.d.2. Treasurer's Report for the Month of November 2017
Attachments: (1)
7.e. Report of the Activity Fund Custodian - Kathy Bentley
7.e.1. Activity Fund Transfers
Attachments: (1)
7.e.2. Amendment of Existing Account(s)
Attachments: (1)
7.e.3. Out of Town Travel
7.e.3.A. Lawton High School Close-Up Team, to Washington D.C., February 4-9, 2018
7.e.4. Approval to sell old weight equipment at MacArthur High School
Attachments: (1)
7.e.5. Activity Fund Summary
Attachments: (1)
7.f. Report of the Clerk - Kathy Bentley
Attachments: (1)
7.f.1. Applications for Sanctioning of Parent Organizations and Booster Clubs
7.f.2. Construction Related Contracts/Agreements
7.f.2.A. Architects in Partnership, LLC, Amendment to add eight safe rooms to the scope of the project
7.f.2.B. Burgess Engineering and Testing Inc. (Subsurface Exploration, Foundation and Pavement at new EMS site)
7.f.2.C. K & M Dirt Services LLC, dba K&M Wrecking (Sheridan Road Demolition and Asbestos Removal)
7.f.2.D. RCJ Construction, Inc: John Adams HVAC, Lincoln HVAC, Woodland Hills HVAC
7.f.3. Contracts / Agreements
7.f.3.A. Chark Enterprises, Grant Evaluation Services
Attachments: (1)
7.f.3.B. Comanche County Fairgrounds, Use of Facilities, LHS Prom, May 5, 2018
Attachments: (1)
7.f.3.C. Impact Aid Indian Policies and Procedures (Federal Programs/New Requirements)
7.f.3.D. Sound Decisions Mobile DJ, MMS Valentine Dance, February 13, 2018
7.f.3.E. Tamie Barrett LLC, Educational Teacher Trainer, John Adams Elementary, January-March 2018
7.f.4. Approval of Friendly Tort Claim (Shirley Austin)
Attachments: (1)
8. Proposed Executive Session to Discuss:
8.a. The employing, promoting, or receiving resignation(s) of individual certified and support salaried personnel so the board can return to open session and vote to take action on personnel transactions as listed on the Certified and Support Personnel Reports [Authorized by 25 OKLA.STAT. Section 307 (B)(1)
Attachments: (2)
8.b. Evaluation of Superintendent Deighan
9. Vote to Go Into Executive Session
10. Vote to Acknowledge Return to Open Session
11. Statement of Executive Session Minutes
12. Superintendent's Personnel Report / Items Discussed in Executive Session
12.a. Approval of Certified and Support Personnel Reports
13. New Business - (refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda) [Authorized by 25 O.S. Section 311(A)(9)]
14. Next regular board meeting date is: Thursday, January 18,2018, 5:00 p.m., Shoemaker Center Auditorium.
15. Setting New Board Meeting Dates
16. Board Announcements
17. RECESS
18. Conduct a hearing scheduled for Carmen Frascht concerning the superintendent's written recommendation to terminate the employment of Carmen Frascht
19. Testimony to be presented by witness
20. Proposed executive session to discuss the employment status of Carmen Frascht so that the board of education can return to open session and vote to adopt findings of fact and vote to accept or reject the recommendation of the superintendent to terminate the employment of Carmen Frascht pursuant to the provisions of the Open Meeting Act [Authorized by 25 O.S. Section 307(B)(1)of the Oklahoma Open Meeting Act]
21. Consideration and action to go into executive session
22. Consideration and action to return to open session
23. Statement of executive session minute
24. Consideration and action to adopt findings of fact
25. Consideration and action to accept or reject the recommendation of the superintendent to terminate the employment of Carmen Frascht
26. Adjournment
27. The Lawton Public School District encourages participation from all of its patrons. If participation at any public meeting is not possible due to a disability, notification to the Clerk of the Board of Education at 580-357-6900, extension 2074, at least 24 hours prior to the scheduled meeting is encouraged to make the necessary accommodations. The district may waive the 48-hour rule if an interpreter for the deaf (signing) is not the necessary accommodation.
28. Time of Posting: 3:30 p.m.; Date of Posting: December 7, 2017; Place of Posting: Foyer of Shoemaker Center, 753 NW Fort Sill Blvd. Posted by: Tom Deighan
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