August 17, 2017 at 5:00 PM - Board of Education Regular Meeting

1. Call to Order

2. Pledge of Allegiance - Tom Deighan

3. Roll Call

4. Special Guests/Special Recognition - Tom Deighan and Dr. Lori Bridges

5. Departmental Reports

5.a. Information Item: Business Services and Educational Services Update

5.b. Information Item: Kyle Smith, Update on Freedom Elementary

6. Report of the Superintendent

6.a. Information Item: 2014 Bond and 2015 Sales Tax Funds Update

6.b. Consideration and Action Regarding a Proposed Retention/Incentive Stipend for Full-Time Support Staff (2017-2018)

6.c. Consideration and Action Regarding the Employment of a Financial Consultant to the School District

6.d. Superintendent's Announcement(s)

7. Approval of Consent Agenda Items

7.a. Item(s) Removed From the Consent Agenda for Separate Action

7.b. Approval of the Minutes of the August 7, 2017 Regular Board Meeting and Revised Minutes of the July 20, 2017 Regular and July 28, 2017 Special Board Meetings

7.c. Report of the Purchasing Manager/Encumbrance Clerk - Sheila Relf

7.c.1. Increase, Decrease and Issue Purchase Orders

7.c.2. Permission Requested of Board

7.c.3. Encumbrances/Partial Payments

7.d. Report of the Chief Financial Officer - Diane Branstetter

7.d.1. Monthly Authorization to Invest

7.d.2. Treasurer's Report for July 2017

7.e. Report of the Activity Fund Custodian - Kathy Bentley

7.e.1. Activity Fund Transfers

7.e.2. Activity Fund Summary

7.f. Report of the Clerk - Kathy Bentley

7.f.1. Applications for Sanctioning of Parent Organizations and Booster Clubs

7.f.2. Approval to Proceed on Letter of Map Revision (LOMR) With FEMA (Certifying Flood Plain Area Around Sitting Bear Creek near Freedom Elementary)

7.f.3. Contracts / Agreements

7.f.3.A. Cameron University Stadium Lease Agreement

7.f.3.B. Cindy Elkins, Educational Consultant, Eisenhower Elementary (Reading/Math)

7.f.3.C. Dr. Stephen Grissom, Consultant, Professional Development for Elementary and Secondary Counselors and Licensed Professional Counselors

7.f.3.D. Journey Productions, DJ for EHS Student Council Dance, August 25,2017

7.f.3.E. OKCharacter.org, Professional Development for MHS Staff on "11 Principles of Effective Character Education"

7.f.3.F. OSSAA Eligible Athletic Officials

7.f.4. Approval to Dispose of Old Textbooks

8. Proposed Executive Session to Discuss: [Authorized by 25 O.S. Section 307 (B)(1) of the Oklahoma Open Meeting Act]

8.a. The Employing, Promoting, or Receiving Resignation(s) of Individual Certified and Support Salaried Personnel so the Board can Return to Open Session and Vote to Take Action on Personnel Transactions as Listed on the Certified and Support Personnel Reports

8.b. The Selection of Board Member Candidates For Area 3

8.c. The Evaluation of Superintendent Deighan

8.d. Matters involving Harper Construction Company, Inc. v. Lawton Public Schools, Case No. 17-CV-555, United States District Court for the Western District of Oklahoma, as authorized by OKLA. STAT. tit. 25, § 307(B)(4), the Board having been advised by its attorneys that disclosure of such communications will seriously impair the ability of the Board to process the claim and litigation in the public interest.

8.e. Matters involving the third party complaint filed against the School District by Harper Construction Company in Wind River Construction, LLC v. Harper Construction Company, Inc., Case No. 17-CV-599, United States District Court for the Western District of Oklahoma, as authorized by OKLA. STAT. tit. 25, § 307(B)(4), the Board having been advised by its attorneys that disclosure of such communications will seriously impair the ability of the Board to process the claim and litigation in the public interest.

9. Vote to Go Into Executive Session

10. Vote to Acknowledge Return to Open Session

11. Statement of Executive Session Minutes

12. Superintendent's Personnel Report / Items Discussed in Executive Session

12.a. Approval of Certified and Support Personnel Reports

12.b. Approval of Individual for Board Appointed Position

12.c. Discussion and Possible Action Regarding Board Member Candidate for Area 3

13. New Business - refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda. [Authorized by 25 O.S. Section 311(A)(9)]

14. Next regular board meeting date is: September 5, 2017, 5:00 p.m., Shoemaker Center Auditorium.

15. Setting New Board Meeting Dates

16. Board Announcements

17. Adjournment