August 17, 2017 at 5:00 PM - Board of Education Regular Meeting

Agenda
1. Call to Order
2. Pledge of Allegiance - Tom Deighan
3. Roll Call
4. Special Guests/Special Recognition - Tom Deighan and Dr. Lori Bridges
5. Departmental Reports
5.a. Information Item: Business Services and Educational Services Update
Attachments: (2)
5.b. Information Item: Kyle Smith, Update on Freedom Elementary
6. Report of the Superintendent
6.a. Information Item: 2014 Bond and 2015 Sales Tax Funds Update
Attachments: (1)
6.b. Consideration and Action Regarding a Proposed Retention/Incentive Stipend for Full-Time Support Staff (2017-2018)
6.c. Consideration and Action Regarding the Employment of a Financial Consultant to the School District
6.d. Superintendent's Announcement(s)
7. Approval of Consent Agenda Items
7.a. Item(s) Removed From the Consent Agenda for Separate Action
7.b. Approval of the Minutes of the August 7, 2017 Regular Board Meeting and Revised Minutes of the July 20, 2017 Regular and July 28, 2017 Special Board Meetings
Attachments: (3)
7.c. Report of the Purchasing Manager/Encumbrance Clerk - Sheila Relf
7.c.1. Increase, Decrease and Issue Purchase Orders
Attachments: (1)
7.c.2. Permission Requested of Board
Attachments: (1)
7.c.3. Encumbrances/Partial Payments
Attachments: (1)
7.d. Report of the Chief Financial Officer - Diane Branstetter
7.d.1. Monthly Authorization to Invest
Attachments: (1)
7.d.2. Treasurer's Report for July 2017
Attachments: (1)
7.e. Report of the Activity Fund Custodian - Kathy Bentley
7.e.1. Activity Fund Transfers
Attachments: (1)
7.e.2. Activity Fund Summary
Attachments: (1)
7.f. Report of the Clerk - Kathy Bentley
Attachments: (1)
7.f.1. Applications for Sanctioning of Parent Organizations and Booster Clubs
Attachments: (1)
7.f.2. Approval to Proceed on Letter of Map Revision (LOMR) With FEMA (Certifying Flood Plain Area Around Sitting Bear Creek near Freedom Elementary)
Attachments: (1)
7.f.3. Contracts / Agreements
7.f.3.A. Cameron University Stadium Lease Agreement
Attachments: (1)
7.f.3.B. Cindy Elkins, Educational Consultant, Eisenhower Elementary (Reading/Math)
Attachments: (1)
7.f.3.C. Dr. Stephen Grissom, Consultant, Professional Development for Elementary and Secondary Counselors and Licensed Professional Counselors
Attachments: (1)
7.f.3.D. Journey Productions, DJ for EHS Student Council Dance, August 25,2017
7.f.3.E. OKCharacter.org, Professional Development for MHS Staff on "11 Principles of Effective Character Education"
Attachments: (1)
7.f.3.F. OSSAA Eligible Athletic Officials
Attachments: (1)
7.f.4. Approval to Dispose of Old Textbooks
Attachments: (1)
8. Proposed Executive Session to Discuss: [Authorized by 25 O.S. Section 307 (B)(1) of the Oklahoma Open Meeting Act]
8.a. The Employing, Promoting, or Receiving Resignation(s) of Individual Certified and Support Salaried Personnel so the Board can Return to Open Session and Vote to Take Action on Personnel Transactions as Listed on the Certified and Support Personnel Reports
8.b. The Selection of Board Member Candidates For Area 3
8.c. The Evaluation of Superintendent Deighan
8.d. Matters involving Harper Construction Company, Inc. v. Lawton Public Schools, Case No. 17-CV-555, United States District Court for the Western District of Oklahoma, as authorized by OKLA. STAT. tit. 25, § 307(B)(4), the Board having been advised by its attorneys that disclosure of such communications will seriously impair the ability of the Board to process the claim and litigation in the public interest.
8.e. Matters involving the third party complaint filed against the School District by Harper Construction Company in Wind River Construction, LLC v. Harper Construction Company, Inc., Case No. 17-CV-599, United States District Court for the Western District of Oklahoma, as authorized by OKLA. STAT. tit. 25, § 307(B)(4), the Board having been advised by its attorneys that disclosure of such communications will seriously impair the ability of the Board to process the claim and litigation in the public interest.
9. Vote to Go Into Executive Session
10. Vote to Acknowledge Return to Open Session
11. Statement of Executive Session Minutes
12. Superintendent's Personnel Report / Items Discussed in Executive Session
12.a. Approval of Certified and Support Personnel Reports
Attachments: (2)
12.b. Approval of Individual for Board Appointed Position
Attachments: (1)
12.c. Discussion and Possible Action Regarding Board Member Candidate for Area 3
13. New Business - refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda. [Authorized by 25 O.S. Section 311(A)(9)]
14. Next regular board meeting date is: September 5, 2017, 5:00 p.m., Shoemaker Center Auditorium.
15. Setting New Board Meeting Dates
16. Board Announcements
17. Adjournment
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