June 25, 2020 at 5:00 PM - Lawton Public Schools Board of Education Regular Meeting

Agenda
1. Call to Order
2. Pledge of Allegiance - Kevin Hime
3. Roll Call to Establish Quorum
4. Special Guests/Special Recognition - Kevin Hime and Carla Clodfelter
5. Architect and Construction Manager at Risk Update
6. Departmental Reports
6.a. Action Item:  Open Transfer Applications for 2020-2021 - Mark Mattingly, Executive Director of Student Services  (Under Separate Cover)
7. Report of the Superintendent
7.a. Consideration and possible action regarding the Impact Community Center's Letter of Proposal for the lease and future purchase of Andrew Jackson Elementary School.  
Attachments: (1)
7.b. Superintendent's Announcement(s)
8. Consent Agenda
(The following matters may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members.  However, upon request of any Board member, any one or more matters will be removed from the consent agenda and acted upon separately.  Contracts are approved subject to review by the District’s legal counsel. Any or all of the public record items included within the consent agenda, i.e. minutes to be submitted for approval; purchase orders to be submitted for acceptance; financial report; proposed transfer of funds between activity accounts; and fund-raising event listings, may be examined at the Office of the Clerk of the Board of Education at the Shoemaker Center, 753 Fort Sill Blvd., Lawton, OK. An appointment to review records is requested.)
8.a. Item(s) Removed from the Consent Agenda for Separate Action
8.b. Approval of the Balance of the Consent Agenda
8.c. Approval of the Minutes of the June 1, 2020 Special Board Meeting.  
Attachments: (1)
8.d. Report of the Purchasing Agent/Encumbrance Clerk - Sheila Relf
Attachments: (1)
8.d.1. Increase, Decrease and Issue Purchase Orders
Attachments: (2)
8.d.2. Emergency Approvals
Attachments: (1)
8.d.3. Permission Requested of the Board.
Attachments: (1)
8.d.4. Bids/Quotes
Attachments: (1)
8.d.5. Encumbrances/Partial Payments
Attachments: (1)
8.e. Report of the Comptroller - Lance Gibbs
8.e.1. Treasurer's Report for the Month of  May 2020.  
Attachments: (1)
8.e.2. Monthly Authorization to Invest
Attachments: (1)
8.f. Report of the Activity Fund Custodian - Nancy McQuaide
8.f.1. Activity Fund Transfers, Expenditures, Establishments, and Amendments
Attachments: (1)
8.f.2. Approval of Administrative Procedures for School Activity Fund 2020-2021 
8.g. Report of the Clerk - Kathy Bentley
Attachments: (1)
8.g.1. Construction Related Contracts/Agreements
8.g.1.A. Cavins Construction Group, Inc., LHS Gymnasium and Auditorium HVAC Renovation
Attachments: (1)
8.g.1.B. Crossland Construction Company, Change Order #12, New EMS Construction
Attachments: (1)
8.g.2. NEW Contracts/Agreements
8.g.2.A. Altus Public Schools, Altus Bulldog Shortgrass Classic Tournament, LHS Girls Basketball, January 21-23, 2021
Attachments: (1)
8.g.2.B. American Fidelity Assurance Company, Subscription Agreement
Attachments: (1)
8.g.2.C. Arrow Sign Company, Artwork on Storage Building, LHS Athletics
Attachments: (1)
8.g.2.D. CE Wade, Jr., School Attorney, Handling of all Unemployment Claims for the District
Attachments: (1)
8.g.2.E. City of Lawton, Facilities Use Agreement, LPS and City of Lawton Properties, July 1, 2020 through June 30, 2025
8.g.2.F. Coca-Cola Southwest Beverages LLC, Sponsorshipo for Athletic Programs & Concession Sales
Attachments: (1)
8.g.2.G. Digi Security Systems Security Access Control and Video Security, Servers for Security Video Storage (new EMS)
Attachments: (1)
8.g.2.H. DocuSign, Inc, eSignature License for Federal Programs Documentation 
Attachments: (1)
8.g.2.I. Duncan Public Schools, Duncan Southern Oklahoma Invitational, LHS Girls Basketball, December 10-12, 2020
Attachments: (1)
8.g.2.J. Edmentum, Study Island Licenses for Elementary and Secondary Schools; Reading Eggs Licenses for Elementary Schools & Professional Development 
8.g.2.K. Fulcrum Biometrics, LLC, Fingerprint System
Attachments: (1)
8.g.2.L. Gabbart Communications, District-Wide Notification System
Attachments: (1)
8.g.2.M. Nearpod, Inc., Software Licenses, Flocabulary for Elementary and Secondary Schools
Attachments: (1)
8.g.2.N. Oklahoma Sports Network (OSN), Broadcast Agreements for High Schools
Attachments: (3)
8.g.2.O. Renaissance, Star 360 for Elementary and Secondary Schools
8.g.2.P. School Safe ID, LLC, Site Licenses/Software and Scanners, Districtwide Security
Attachments: (1)
8.g.2.Q. The K20 Center for Educational and Community Renewal, Grant Evaluator
Attachments: (1)
8.g.2.R. Verizon Wireless, Mobile Broadband/Hotspots & Equipment, Hotspots for Distance Learning Throughout Lawton
Attachments: (1)
8.g.2.S. W&B Service Company LP, Equipment Rental Agreements for Child Nutrition Department, Two Refrigerated Trailers
Attachments: (1)
8.g.3. RECURRING ANNUAL Contracts / Agreements for FY 2020-2021
8.g.4. ONGOING Contracts/Agreements for FY 2020-2021
Attachments: (2)
8.g.5. Approval to Dispose of Surplus Property (Portables, Classroom Furniture, and Data Card ID Printers)
9. Proposed Executive Session to Discuss [Authorized by 25 OKLA.STAT. Section 307 (B)(1) of the Oklahoma Open Meeting Act]:
9.a. The employing, promoting, or receiving resignation(s) of individual certified and support salaried personnel as listed on the Certified and Support Personnel Reports.  
Attachments: (2)
9.b. Middle School Assistant Principal - 10 Month
9.c. The Selection of Individuals to Serve in Board-Appointed Positions for the 2020-2021 School Year
Attachments: (1)
10. Vote to Convene in Executive Session
11. Vote to Acknowledge Return to Open Session
12. Statement of Executive Session Minutes
13. Superintendent's Personnel Report / Items Discussed in Executive Session
13.a. Approval of Certified and Support Personnel Reports
13.b. Approval of Employment of Middle School Assistant Principal - 10 Month
13.c. Approval of Board-Appointed Positions for the 2020-2021 School Year
14. New Business - This refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda.  Okla. Stat. tit. 25 Sec. 311(A)(9)
15. The next regular board meeting date is Thursday, July 16, 2020, at 5:00 p.m., in the Shoemaker Center Auditorium.
16. Setting New Board Meeting Dates
17. Board Announcements
18. RECESS - reconvene at the Eisenhower Middle School construction site to tour with Architect and Construction Manager at Risk.
19. Adjournment
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