May 19, 2020 at 5:00 PM - Lawton Public Schools Board of Education Special Meeting

Agenda
1. *Note:  This meeting will include videoconferencing by board members, but will also have parties present at Shoemaker Education Center as well, 753 NW Fort Sill Blvd., Lawton, OK. 
Those present remotely by videoconferencing will be:
  • Carla Clodfelter, President
  • Patty Neuwirth, Vice-President
  • Kelly Edwards, Board Member 
  • Mary Bradley, Board Member
  • Zeldon Rice, Board Member 
  • Col. Don King, Ex-Officio
Those present at Shoemaker Education Center will be:
  • Dr. Tom Thomas, Interim Superintendent
  • Chuck Wade, School Attorney
  • Kathy Bentley, Clerk of the Board
  • Denise Duffy, Minutes Clerk
2. Call to order 
3. Pledge of Allegiance - Dr. Tom Thomas
4. Roll Call to Establish Quorum
5. Special Guests/Special Recognition - Dr. Tom Thomas and Carla Clodfelter
5.a. Academic Excellence - National Merit Scholars, Oklahoma Academic Scholars,  Oklahoma Academic All-State, 30+ ACT
6. Architect and Construction Manager Update
Attachments: (2)
7. Departmental Reports
7.a. Information Item:  Child Nutrition Update - Daniel Ghrayyeb
7.b. Action Item:  Proposed FY21 Extra Duty Salary Schedule - Jean Hastings
Attachments: (1)
8. Report of the Interim Superintendent
8.a. Discussion and possible action regarding change of the Title I designation of the school district

 
8.b. Superintendent's Announcement(s)
9. Consent Agenda
(The following matters may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members.  However, upon request of any Board member, any one or more matters will be removed from the consent agenda and acted upon separately.  Contracts are approved subject to review by the District’s legal counsel. Any or all of the public record items included within the consent agenda, i.e. minutes to be submitted for approval; purchase orders to be submitted for acceptance; financial report; proposed transfer of funds between activity accounts; and fund-raising event listings, may be examined at the Office of the Clerk of the Board of Education at the Shoemaker Center, 753 Fort Sill Blvd., Lawton, OK. An appointment to review records is requested.)
9.a. Item(s) Removed from the Consent Agenda for Separate Action
9.b. Approval of the Balance of the Consent Agenda
9.c. Approval of the minutes of the May 4, 2020 special board meeting
Attachments: (1)
9.d. Report of the Purchasing Agent/Encumbrance Clerk - Sheila Relf
Attachments: (1)
9.d.1. Increase, Decrease and Issue Purchase Orders
Attachments: (2)
9.d.2. Gasoline Tabulation
Attachments: (1)
9.d.3. Bids/Quotes:
  • Buses
  • Furniture District wide
Attachments: (1)
9.d.4. Encumbrances/Partial Payments
Attachments: (1)
9.e. Report of the Comptroller - Lance Gibbs
9.e.1. Monthly Authorization to Invest
Attachments: (1)
9.e.2. Treasurer's Report for the Month of April 2020
Attachments: (1)
9.f. Report of the Activity Fund Custodian - Nancy McQuaide
9.f.1. Activity Fund Transfers, Expenditures, Establishments, and Amendments
Attachments: (1)
9.g. Report of the Clerk - Kathy Bentley
Attachments: (1)
9.g.1. Construction Related Contracts/Agreements
9.g.1.A. RCJ Construction Inc, TMS Gymnasium HVAC renovation
Attachments: (1)
9.g.1.B. Super Roofs Inc., Reroof Projects at MHS, Pat Henry Elementary, Woodland Hills Elementary
Attachments: (1)
9.g.1.C. FieldTurf USA Inc, Change Order #1, Cameron Field Turf Replacement
Attachments: (1)
9.g.2. Contracts / Agreements
9.g.2.A. Lifetouch Service Agreement, 2020-2021 MHS Yearbook
Attachments: (1)
9.g.2.B. OSSBA Policy Services for Customized Policy Manual
Attachments: (1)
10. Proposed Executive Session to Discuss [Authorized by 25 OKLA.STAT. Section 307 (B)(1) of the Oklahoma Open Meeting Act]:
Note:  The executive session will include videoconferencing by board members as well as have parties present at the meeting sight of Shoemaker Education Center.  Those present remotely by videoconferencing will be:  
  • Carla Clodfelter, President
  • Patty Neuwirth, Vice-President
  • Kelly Edwards, Board Member 
  • Mary Bradley, Board Member
  • Zeldon Rice, Board Member 
Those present at Shoemaker Education Center will be:
  • Dr. Tom Thomas, Interim Superintendent
  • Chuck Wade, School Attorney
  • Denise Duffy, Minutes Clerk
10.a. The employing, promoting, or receiving resignation(s) of individual certified and support salaried personnel as listed on the Certified and Support Personnel Reports.
Attachments: (2)
10.b. Middle School Principal
11. Vote to Convene in Executive Session
12. Vote to Acknowledge Return to Open Session
13. Statement of Executive Session Minutes
14. Superintendent's Personnel Report / Items Discussed in Executive Session
14.a. Approval of Certified and Support Personnel Reports
14.b. The employment of Middle School Principal
15. New Business - This refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda.  Okla. Stat. tit. 25 Sec. 311(A)(9)
16. The next regular board meeting date is Monday, June 1, 2020, at 5:00 p.m., in the Shoemaker Center Auditorium.
17. Setting New Board Meeting Dates
18. Board Announcements
19. Adjournment
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