May 4, 2020 at 5:00 PM - Lawton Public Schools Board of Education Special Meeting

Agenda
1. *Note:  This meeting will include videoconferencing by board members, but will have parties present at Shoemaker Education Center as well, 753 NW Fort Sill Blvd., Lawton, OK. 
Those present at remote locations by videoconferencing will be:
  • Carla Clodfelter, President
  • Patty Neuwirth, Vice-President
  • Kelly Edwards, Board Member 
  • Mary Bradley, Board Member
  • Zeldon Rice, Board Member 
  • Col. Don King, Ex-Officio
Those present at Shoemaker Education Center will be:
  • Dr. Tom Thomas, Interim Superintendent
  • Chuck Wade, School Attorney
  • Kathy Bentley, Clerk of the Board
  • Denise Duffy, Minutes Clerk
2. Call to order 
3. Pledge of Allegiance - Dr. Tom Thomas
4. Roll Call to Establish Quorum
5. Special Guests/Special Recognition - Dr. Tom Thomas and Carla Clodfelter
6. Architect and Construction Manager at Risk Update
Attachments: (2)
7. Departmental Reports
7.a. Information Item: Update - Business Operations and Educational Services Reports 
Attachments: (2)
7.b. Action Item:  Proposed Revisions of Policy BED - Board of Education Meetings, Public Participation - Jean Hastings
7.c. Action Item:  LPS Start Times for the 2020-2021 School Year - Rick Owens
7.d. Information Item:  District professional development plan for the remainder of the 2019-2020 school year - Brenda Hatch
8. Report of the Interim Superintendent
8.a. Ratification of emergency actions taken by Interim Superintendent Tom Thomas:
  • Permanent easement - City of Lawton SW 52nd Street construction project
  • Change Order #11- asbestos abatement of old EMS
  • Waivers - Policy EIA  (Promotion and Grading); Policy EIA-R1 (Secondary Grading Codes); Policy EIA-R2 (Elementary Grading Codes); Policy DNAB (Support Staff Evaluation)

 
Attachments: (4)
8.b. Consideration and action regarding the sale of Wilson Elementary
Attachments: (1)
8.c. Superintendent's Announcement(s)
9. Consent Agenda
(The following matters may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members.  However, upon request of any Board member, any one or more matters will be removed from the consent agenda and acted upon separately.  Contracts are approved subject to review by the District’s legal counsel. Any or all of the public record items included within the consent agenda, i.e. minutes to be submitted for approval; purchase orders to be submitted for acceptance; financial report; proposed transfer of funds between activity accounts; and fund-raising event listings, may be examined at the Office of the Clerk of the Board of Education at the Shoemaker Center, 753 Fort Sill Blvd., Lawton, OK. An appointment to review records is requested.)
9.a. Item(s) Removed from the Consent Agenda for Separate Action
9.b. Approval of the Balance of the Consent Agenda
9.c. Approval of the minutes of the April 16, 2020 special board meeting
Attachments: (1)
9.d. Report of the Purchasing Agent/Encumbrance Clerk - Sheila Relf
Attachments: (1)
9.d.1. Increase, Decrease and Issue Purchase Orders
Attachments: (2)
9.d.2. Bids/Quotes:
HVAC Renovation - TMS, LHS
Re-Roofs:  MHS, Pat Henry Elementary, Woodland Hills Elementary, Warehouse
Attachments: (1)
9.d.3. Encumbrances/Partial Payments
Attachments: (1)
9.e. Report of the Activity Fund Custodian - Nancy McQuaide
9.e.1. Activity Fund Transfers, Expenditures, Establishments, and Amendments
Attachments: (1)
9.e.2. Activity Fund Summary of Accounts
Attachments: (1)
9.f. Report of the Clerk - Kathy Bentley
Attachments: (1)
9.f.1. Construction Related Contracts/Agreements
9.f.1.A. Crossland Construction Company, Change Order #11, EMS New Construction, asbestos abatement of old EMS
9.f.1.B. FieldTurf USA Inc, Cameron Stadium turf replacement
Attachments: (1)
9.f.1.C. Hunter Mechanical & Controls, Inc., CMS HVAC Repair
Attachments: (1)
9.f.2. Contracts / Agreements
9.f.2.A. City of Lawton, permanent easement, SW 52nd Street construction project
9.f.2.B. Oklahoma School Pictures, photographic services for LHS yearbook, 2020-21
10. Proposed Executive Session to Discuss [Authorized by 25 OKLA.STAT. Section 307 (B)(1) of the Oklahoma Open Meeting Act]:
Note:  The executive session will include videoconferencing as well as have parties present at the meeting sight of Shoemaker Education Center, as follows:
  • Carla Clodfelter, President
  • Patty Neuwirth, Vice-President
  • Kelly Edwards, Board Member 
  • Mary Bradley, Board Member
  • Zeldon Rice, Board Member 
Those present at Shoemaker Education Center will be:
  • Dr. Tom Thomas, Interim Superintendent
  • Chuck Wade, School Attorney
  • Denise Duffy, Minutes Clerk
10.a. The employing, promoting, or receiving resignation(s) of individual certified and support salaried personnel as listed on the Certified and Support Personnel Reports.
Attachments: (2)
10.b. Director of Transportation
10.c. Assistant Principal(s)-in-Training
11. Vote to Convene in Executive Session
12. Vote to Acknowledge Return to Open Session
13. Statement of Executive Session Minutes
14. Superintendent's Personnel Report / Items Discussed in Executive Session
14.a. Approval of Certified and Support Personnel Reports
14.b. The employment of a Director of Transportation
14.c. The employment of Assistant Principal(s)-in-Training
15. New Business - This refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda.  Okla. Stat. tit. 25 Sec. 311(A)(9)
16. The next regular board meeting date is Tuesday, May 19, 2020, at 5:00 p.m., in the Shoemaker Center Auditorium.
17. Setting New Board Meeting Dates
18. Board Announcements
19. Adjournment
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