April 16, 2020 at 5:00 PM - Lawton Public Schools Board of Education Special Meeting

Agenda
1. *Note:  This meeting will include teleconferencing, but will have parties present at Shoemaker Education Center, 753 NW Fort Sill Blvd., Lawton, OK. 
Those present at remote locations by teleconferencing will be:
  • Carla Clodfelter, President
  • Patty Neuwirth, Vice-President
  • Kelly Edwards, Board Member 
  • Mary Bradley, Member
  • Zeldon Rice, Member Designee, Area 5 
Those present at Shoemaker Education Center will be:
  • Dr. Tom Thomas, Interim Superintendent
  • Chuck Wade, School Attorney
  • Kathy Bentley, Clerk of the Board
  • Denise Duffy, Minutes Clerk
2. Call to order 
3. Roll Call to Establish Quorum
4. Action Item:  Accept the resignation of Area 5 Board Member Kent Jester
Attachments: (1)
5. Action Item:  Appointment of Individual to complete the term of Area 5 Board Member Kent Jester 
6. Oath of Office - Appointment for Area 5 Board Member
7. Special Guests/Special Recognition - Dr. Tom Thomas and Carla Clodfelter
8. Architect and Construction Manager at Risk Update
Attachments: (2)
9. Departmental Reports
9.a. Information Item: Update - Business Operations and Educational Services Reports 
Attachments: (2)
10. Report of the Interim Superintendent
10.a. Action Item:  Discussion and possible action regarding bids received for the sale of Taft.  
10.b. Ratification of emergency actions taken by Interim Superintendent Thomas
Waiver - Policy DHAC (Staff Members and Social Networking Sites) and Policy DHAC-E (Staff Members and Social Networking Sites Parent/Guardian Notification and Permission Form)

 
10.c. Superintendent's Announcement(s)
11. Consent Agenda
(The following matters may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members.  However, upon request of any Board member, any one or more matters will be removed from the consent agenda and acted upon separately.  Contracts are approved subject to review by the District’s legal counsel. Any or all of the public record items included within the consent agenda, i.e. minutes to be submitted for approval; purchase orders to be submitted for acceptance; financial report; proposed transfer of funds between activity accounts; and fund-raising event listings, may be examined at the Office of the Clerk of the Board of Education at the Shoemaker Center, 753 Fort Sill Blvd., Lawton, OK. An appointment to review records is requested.)
11.a. Item(s) Removed from the Consent Agenda for Separate Action
11.b. Approval of the Balance of the Consent Agenda
11.c. Approval of the following Minutes:
  • March 10, 2020 Special Board Meeting (Tour of EMS)
  • March 10, 2020 Regular Board Meeting
  • April 1, 2020 Special Board Meeting
Attachments: (3)
11.d. Report of the Purchasing Agent/Encumbrance Clerk - Sheila Relf
Attachments: (1)
11.d.1. Increase, Decrease and Issue Purchase Orders
Attachments: (2)
11.d.2. Emergency Approvals
Attachments: (1)
11.d.3. Gasoline Tabulation
Attachments: (1)
11.d.4. Bids/Quotes:
HVAC Renovation - CMS
Turf Replacement - Cameron Stadium
Attachments: (1)
11.d.5. Encumbrances/Partial Payments
Attachments: (1)
11.e. Report of the Comptroller - Lance Gibbs
Attachments: (1)
11.e.1. Treasurer's Report for the Month of March 2020
Attachments: (1)
11.e.2. Monthly Authorization to Invest
Attachments: (1)
11.e.3. Request for Increase/Decrease in Supplemental Appropriations
Attachments: (1)
11.f. Report of the Activity Fund Custodian - Nancy McQuaide
11.f.1. Activity Fund Transfers, Expenditures, Establishments, and Amendments
Attachments: (2)
11.f.2. Out of State Travel :  LHS Close Up Program to Washington, D.C., January 31 - February 5, 2021
Attachments: (1)
11.g. Report of the Clerk - Kathy Bentley
Attachments: (1)
11.g.1. Construction Related Contracts/Agreements
11.g.1.A. Architects in Partnership LLC, Brockland HVAC Replacement
Attachments: (1)
11.g.1.B. Crossland Construction Company, Change Order #5, Whittier Saferoom
11.g.1.C. Crossland Construction Company, Change Order #10, New EMS Construction
11.g.1.D. RCJ Construction, Inc., Change Order #3, MHS HVAC Renovation
11.g.1.E. Cavins Construction Group LLC, MHS Gym HVAC Renovation
Attachments: (1)
11.g.2. Contracts / Agreements
11.g.2.A. 403(b) Plan Document, language per IRS regulations, revised effective January 1, 2020
Attachments: (2)
11.g.2.B. Edmond Public Schools Contract for Athletic Contests, LHS Boys Basketball, December 10-12, 2020 (The Open Boys Basketball Tournament)
Attachments: (1)
11.g.2.C. Fidelity Communications, Contract for Service, telephone service to include new EMS
Attachments: (1)
11.g.2.D. Herff Jones Printing Agreement 2020-2021:
EMS Yearbook
TMS Yearbook
Attachments: (1)
11.g.2.E. Hilton Garden Inn Lawton Fort-Sill, MHS Student Council Homecoming, October 31, 2020
Attachments: (1)
11.g.2.F. Lifetouch Service Agreements 2020-2021:
Central Middle School
Eisenhower Middle School
Almor West Elementary
Carriage Hills Elementary
Cleveland Elementary
Edison Elementary
Eisenhower Elementary
Freedom Elementary
Hugh Bish Elementary
Learning Tree Academy
Lincoln Elementary
Pat Henry Elementary
Pioneer Park Elementary
Ridgecrest Elementary
Sullivan Village Elementary
Whittier Elementary
Woodland Hills Elementary
Attachments: (1)
11.g.2.G. Moore High School 2021 John Nobles Basketball Tournament Contract, LHS Boys Basketball, January 21-23, 2021
12. Proposed Executive Session to Discuss [Authorized by 25 OKLA.STAT. Section 307 (B)(1)(3) of the Oklahoma Open Meeting Act]:
Note:  The executive session will include teleconferencing as well as have parties present at the meeting sight of Shoemaker Education Center, as follows:
  • Carla Clodfelter, President
  • Patty Neuwirth, Vice-President
  • Kelly Edwards, Board Member 
  • Mary Bradley, Member
  • Zeldon Rice, Member Designee, Area 5 
Those present at Shoemaker Education Center will be:
  • Dr. Tom Thomas, Interim Superintendent
  • Chuck Wade, School Attorney
  • Denise Duffy, Minutes Clerk
12.a. The employing, promoting, or receiving resignation(s) of individual certified and support salaried personnel as listed on the Certified and Support Personnel Reports (posted with the Agenda).  
Attachments: (2)
12.b. The appraisal of real property
13. Vote to Convene in Executive Session
14. Vote to Acknowledge Return to Open Session
15. Statement of Executive Session Minutes
16. Superintendent's Personnel Report / Items Discussed in Executive Session
16.a. Approval of Certified and Support Personnel Reports
16.b. Consideration and action, if any, regarding the appraisal of real property.  
17. New Business - This refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda.  Okla. Stat. tit. 25 Sec. 311(A)(9)
18. The next regular board meeting date is Monday, May 4, 2020, at 5:00 p.m., in the Shoemaker Center Auditorium.
19. Setting New Board Meeting Dates
20. Board Announcements
21. Adjournment
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