June 12, 2023 at 6:30 PM - Board of Education Regular Meeting

1. Call to order and roll call of members.

2. Consent Agenda:
All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

2.a. Approval of Minutes of the May 8, 2023 Regular Board Meeting

2.b. Approval of Tami Wright as Minutes Clerk

2.c. Approval of Agenda as part of the minutes

2.d. Approval of  May Treasurer's Report

2.e. Approval of May Activity Fund Reports - Regular & Credit Card Account

2.f. Approval of General Fund Change Orders, Warrants, &  Encumbrances for FY 22, in the amount of -$74,696.32

2.g. Approval of Building Fund Change Orders, Warrants, & Encumbrances for FY 22, in the amount of -$94,264.15

2.h. Approval of General Fund Change Orders, Warrants, & Encumbrances for FY 23, numbers 1220-1274 , in the amount of $137,566.52

2.i. Approval of Building Fund Change Orders, Warrants, & Encumbrances for FY 23, numbers 20011-20012,  in the amount of $4,315.49

2.j. Approval of General Fund Payroll Change Orders, Warrants, & Encumbrances for FY 23, numbers 70477-70507, in the amount of -$28,853.55

2.k. Resolution to Declare Surplus Property

3. Discussion and possible action regarding the resignation of Kristie Gaines (Board Member for Zone 1) and declaring the position vacant.

4. Discussion and possible action regarding the transfer of funds within General Fund and within Building Fund:
General Fund:
Amount                    Code             Description
- 60,000.00                  2500                Support Services - Business
+60,000.00                  4700                Building Improvement Services

Building Fund:
Amount                    Code             Description
- 4,315.49                    2600                Oper.& Maint. Of Plant Services
+4,315.49                    4400                Architect & Engineer Services
 

5. Discussion and possible action regarding the addition to the previously approved Activity Fund Sub Account1., Create Sub-account #333 Rotary Scholarship; Revenue Source: Donations, Rotary Scholarship; Expenditure source: Awarded to students in accordance with board approved policy, Student Uniforms.

6. Discussion and possible action regarding changes to the Activity Fund Sub Accounts (Both Activity Fund Account 1 and Account2). Account 1 (Regular). Sub-Account #326 Auction Sale: add the following to approved revenue sources: transfers from Activity Fund Credit Card account 326 Auction Sale. Account 2 (Credit Card), Sub-account #326 Auction Sale: add the following to approved expenditure sources: transfer to Activity Fund Regular Account 326 Auction Sale.

7. Discussion and possible action regarding adding Cayley Inmon to the previously approved A&CD, AEL, BIS & Substitute Instructor list.

8.  Discussion and possible action regarding amendment to the FY23 work calendars  to change Thursday, May 18, 2023 to "paid holiday".

9. Discussion and possible action regarding the Easement Request with OneNet.

10. Discussion and possible action regarding the agreement with Stephens County Treasurer.

11. Discussion and possible action regarding the clinical rotation agreement with Survival Flight, Duncan Regional Hospital, Kirk's Ambulance Service, & Waurika EMS Ambulance Service for EMS Training.

12. Discussion and possible action regarding the on-going clinical contract agreement with Elk's Crossing & Nursing Rehab, Wilkins Health and Rehabilitation Center, Gregston Nursing Home, and Meridian Nursing Home for Adult & Career Development short-term training and Health Careers Certification Long Term Care.

13. Discussion and possible action regarding the A&CD and GED testing fees for FY24.

14. Discussion and possible action regarding the RRTC fee schedule for FY24.

15. Discussion and possible action regarding the FY24 Workers Compensation Insurance quote from OSAG in the amount of $28,622.00.

16. Discussion and possible action regarding the Participating School Transportation Schedule for FY24.

17. Discussion and possible action regarding the authorization of the Board Clerk and Board President to sign the Certificate and Municipal Order to the County Clerk and County Treasurer.

18. Discussion and possible action regarding the insurance quote from Bartling Insurance for FY24 in the amount of $203,235.00.

19. Discussion and possible action regarding the attached JAS Annual Contract, Contract Number: OK-23-57, Lumatech Corporation for Student Record and Accounting system. 

20. Discussion and possible action regarding the School Treasurer Investment Resolution.

21. Discussion and possible action regarding an agreement with Rosenstein, Fist & Ringold for the delivery of legal services as may be requested by the Superintendent or Board of Education for FY24.

22. Discussion and possible action regarding Jayna Johnson as School Treasurer for FY24.

23. Discussion and possible action regarding institutional memberships for FY24 to the following: OSSBA; OATC; OKACTE; OAVCC; Marlow Chamber of Commerce; OROS; The State Chamber; Comanche Chamber of Commerce; Duncan Chamber of Commerce; Waurika Chamber of Commerce; Walters Chamber of Commerce; Oklahoma ASBO; SOIC; NLN; The Oklahoma Academy and Oklahoma Community Institute.

24. Discussion and possible action regarding the Southwest Oklahoma Technology Centers Tuition Reciprocity Agreement.

25. Discussion and possible action regarding the FY24 Carl Perkins local participation and agree to serve as LEA for secondary Carl Perkins consortium.

26. Discussion and possible action regarding the FY24 Carl Perkins local participation in post-secondary consortium with Murray State College, Pontotoc Technology Center and Southern Oklahoma Technology Center.

27. Discussion and possible action regarding the contract with South Central Workforce Investment Board.

28. Discussion and possible action regarding the Adult & Career Development, Adult Education and Literacy, Workforce and Economic Development & Substitute Teacher List for FY24.

29. Discussion and possible action regarding using the "Tulsa Model" for teacher evaluations for FY24 in accordance with the provisions of TLE.

30. Discussion and possible action regarding using the "McRel Model" for administrator evaluations for FY24 in accordance with the provisions of TLE.

31. Discussion and possible action regarding the out-of-district tuition rate of $19,671.00 for high school students for FY24 (this rate is set by ODCTE).

32. Discussion and possible action regarding the Student Handbook for the Practical Nursing program for 2023-2024.

33. Discussion and possible action regarding the RRTC 2023-2024 EMS daytime program handbook.

34. Discussion and possible action regarding the RRTC 2023-2024 Health Careers Handbook.

35. Discussion and possible action for Krystal McMains and 2 students to attend HOSA National Conference in Dallas, TX, June 21-24, 2023.

36. Discussion and possible action regarding the out-of-state travel for Joshua Case to Dallas, TX on July 11, 12, &13, 2023 for training.

37.  Discussion and possible action regarding the employment of Linda James, Part-Time Evening Administrative Assistant.

38. Discussion and possible action regarding the attached employee contracts.

39. New Business: In accordance with Oklahoma State Statute 25 Section 311(A)(9), this is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

40. Informational Items:

40.a. Career Information Specialist Report

40.b. PTAC Report

40.c. Main Building - IT Project, Storm & Fire Reconstruction Update

40.d. The OSSBA  Leadership Conference is August 24th - 27th, 2023 at the OKC Convention Center

41. Vote to adjourn.