May 8, 2023 at 6:30 PM - Board of Education Regular Meeting

1. Call to order and roll call of members.

2. Consent Agenda:
All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

2.a. Approval of Minutes of the April 10, 2023 Regular Board Meeting

2.b. Approval of Minutes of the April 25, 2023 Special Board Meeting

2.c. Approval of Tami Wright as Minutes Clerk

2.d. Approval of Agenda as part of the minutes

2.e. Approval of April Treasurer's Report

2.f. Approval of April Activity Fund Reports - Regular & Credit Card Account

2.g. Approval of General Fund Change Orders, Warrants, & Encumbrances for FY 22, in the amount of -$97,434.96

2.h. Approval of Building Fund Change Orders, Warrants, & Encumbrances for FY 22, in the amount of  -$10,000.00

2.i. Approval of General Fund Change Orders, Warrants, & Encumbrances for FY 23, numbers 1185-1219, in the amount of $440,630.88

2.j. Approval of Building Fund Change Orders, Warrants, & Encumbrances for FY 23, numbers 20009-20010,  in the amount of $1,341,688.45

2.k. Approval of General Fund Payroll Change Orders, Warrants, & Encumbrances for FY 23, numbers 70420-70476, in the amount of $15,650.18

2.l. Resolution to Declare Surplus Property

3. Discussion and possible action regarding the transfer of $1,200.00 from Credit Card Activity Fund Account 1, Sub Account #326 Auction Sale to Sub Account #213 Miscellaneous.

4. Discussion and possible action regarding the transfer of funds within General Fund and within Building Fund:

General Fund:
Amount                    Code             Description
-  $  52,097.94             4700                Building Improvement Services
-  $  25,000.00             4600                Building Acquisition & Construction Services
-  $  62,902.06             2700                Student Transportation Services
+ $140,000.00             4400                Architect & Engineer Services


Building Fund:
Amount                    Code             Description
-  $  80,000.00             4400                Architect & Engineer Services
-  $  50,000.00             4600                Building Construction Services
-  $269,555.00             4700                Building Improvement Services
+ $399,555.00             2600                Oper. & Maint of Plant Services
 

5. Discussion and possible action regarding the resolution to transfer from activity fund to general fund.

6. Discussion and possible action regarding the cancelation of outstanding checks from the Activity Fund, account ending 090, from Fiscal Year 2019, Fiscal Year 2020, Fiscal Year 2021, and Fiscal Year 2022 (see attached).

7. Discussion and possible action regarding the cancellation of outstanding checks from the Activity Fund, account ending 08334, from Fiscal Year 2021 (see attached).

8. Discussion and possible action regarding the employment of David Carlile, CNC Precision Machine Technology Instructor, on a temporary contract for FY24.
 

9. Discussion and possible action regarding the employment of Laura Johnston, Biomedical Science Instructor.

10. Discussion and possible action regarding the employment of Holly Kelly, Business Information Technology Education Instructor.
 

11. Discussion and possible action regarding the employment of Sarah Lemons, Business Information Technology Education Instructor.

12. Discussion and possible action regarding the employment of Janet Herren Pogue for FY24 contingent upon availability of Federal Funding.

13. Proposed executive session to discuss the employment of the following (items 13a - 13d) for FY24. 25 O.S. Section 307 (B)(1).

13.a. ten-month certified personnel on a continuing contract basis as listed on attached exhibit A.

13.b. more-than-ten-month certified personnel on a continuing contract basis as listed on attached exhibit B.

13.c. non-certified personnel as listed on attached exhibit C.

13.d. support personnel as listed on attached exhibit D.

14. Vote to convene or not convene in executive session.

15. Acknowledge Board's return to open session.

16. Executive Session Compliance Announcement.

17. Discuss and vote to re-employ or table the employment of the named ten-month certified personnel for FY24 on a continuing contract basis as listed on attached exhibit A.

18. Discuss and vote to re-employ or table the employment of the named more-than-ten-month certified personnel for FY24 on a continuing contract basis as listed on attached exhibit B.

19. Discuss and vote to re-employ or table the employment of the named non-certified personnel for FY24 as listed on attached exhibit C.

20. Discuss and vote to re-employ or table the employment of the named support personnel for FY24 as listed on attached exhibit D.

21. Discussion and possible action regarding the establishment of an Assistant Financial Aid Officer / Administrative Assistant position.

22. Discussion and possible action regarding the reassignment of Tiffany Hartlaub to the Assistant Financial Aid / Administrative Assistant position.

23. Discussion and possible action regarding the reassignment of Desiree Wright to the Practical Nursing Administrative Assistant position.

24. Discussion and possible action regarding adding Charlee Mendinghall to the previously approved A&CD, AEL, BIS & Substitute Instructor list.

25. Discussion and possible action regarding the amendment of the FY24 School Calendar changing the April 5, 2024 snow day to March 29, 2024.

26. Vote to approve or disapprove Resolution for Schools and Libraries Universal Services (E-Rate) for 2023-2024. This resolution authorizes filing of the Form 471 application(s) for funding year 2023-2024 and the payment of the applicant’s share upon approval of funding and receipt of services.

27. Discussion and possible action regarding the Amendment to Halliburton Agreement No. CW258932.

28. Discussion and possible action regarding membership with OSSBA Unemployment Services for FY24.

29. Discussion and possible action regarding the Substance Abuse Testing Agreement for on-site drug and alcohol testing with Newberry Express Pharmacy.

30. Discussion and possible action regarding the Gooden Group Cooperative Agreement for 2023-2024.

31. Discussion and possible action regarding the Statewide Marketing Agreement for 2023-2024.

32. Discussion and possible action regarding the Clinical Contract Agreement (for Practical Nursing student training) with Duncan Public Schools.

33. Discussion and possible action regarding the on-going clinical contract agreements (for Practical Nursing student training) with items 33a-33t :

33.a. Ability First, Inc.

33.b. Cancer Center of Southwest Oklahoma

33.c. Chickasha Nursing Center

33.d. Chisholm Trail Assisted Living

33.e. Duncan Regional Hospital Inc. and all affiliates

33.f. Duncan Women's Center

33.g. Elk Crossing Nursing and Rehab

33.h. Dr. Judy Gilbreth

33.i. Gregston's Assisted Living (West Wind Assisted Living)

33.j. Gregston Nursing and Rehab

33.k. Halliburton Energy Services

33.l. Marlow Manor

33.m. OU College of Nursing

33.n. Reynolds Army Community Hospital

33.o. Southwestern Medical Center

33.p. Stephens County Health Department

33.q. Taliaferro Community Mental Health Center

33.r. Urgent Med

33.s. Westbrook Healthcare

33.t. Wilkins Nursing Home

34. Discussion and possible action for Holly Kelly and Sarah Lemons and 1 student to attend BPA National Conference in Anaheim, CA, April 26-30, 2023.

35. Discussion and possible action for Sidney Cates, Amanda Garner-Slate and 3 students to attend Skills USA National Conference in Atlanta, Georgia, June 19-24, 2023.

36. Discussion and possible action for Kaitlyn Snider and 2 students to attend HOSA National Conference in Dallas, TX, June 21-24, 2023.

37. Discussion and possible action regarding the attached employee contracts.

38. New Business: In accordance with Oklahoma State Statute 25 Section 311(A)(9), this is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

39. Informational Items:

39.a. CFO Quarterly Statements

39.b. Career Information Specialist Report

39.c. PTAC Report

39.d. Otha Grimes Scholarship Winners

39.e. Scholarship Winners - Jerry Morris, John Lillard, Rodney J Love, and Juliette Woodward

39.f. Business Professionals of America State winners

39.g. Skills USA and HOSA Contest Winners 2023

39.h. Lions Club 2022-2023
The Lions Club winners were Nikita Guthrie and Jacob Thomas.

39.i. IT Remodel and Storm/Fire restoration update

40. Vote to adjourn.