April 10, 2023 at 6:30 PM - Board of Education Regular Meeting

1. Call to order and roll call of members.

2. Consent Agenda:
All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

2.a. Approval of Minutes of the March 6, 2023 Regular Board Meeting

2.b. Approval of Minutes of the March 22, 2023 Special Board Meeting

2.c. Approval of Tami Wright as Minutes Clerk

2.d. Approval of Agenda as part of the minutes

2.e. Approval of  March Treasurer's Report

2.f. Approval of March Activity Fund Reports - Regular & Credit Card Account

2.g. Approval of General Fund Change Orders, Warrants, & Encumbrances for FY 22, in the amount of -$112,846.44

2.h. Approval of General Fund Change Orders, Warrants, & Encumbrances for FY 23, numbers 932-1125, in the amount of $789,740.83

2.i. Approval of Building Fund Change Orders, Warrants, & Encumbrances for FY 23, numbers 20006-20008, in the amount of $48,569.28

2.j. Approval of General Fund Payroll Change Orders, Warrants, & Encumbrances for FY 23, numbers 70385-70419 , in the amount of $39,924.37

2.k. Resolution to Declare Surplus Property

3. Discussion and possible action regarding Reorganization of the Board:

3.a. President:

3.b. Vice President:

3.c. Deputy Clerk:

4. Motion to approve the transfer of:
General Fund:
            Amount                    Code             Description
            -10,000.00                 1500               Client-Based Programs
            -28,245.00                 1700               Cluster Instruction
            -  1,632.40                 2500               Support Services - Business
            -38,755.00                 2700               Student Transportation Services
            -78,632.40

            Amount                    Code             Description
            10,000.00                  1000               Instruction
             1,632.40                  2100               Support Services - Students
            22,000.00                  2400               Support Services - School Administration
            45,000.00                  3200               Other Enterprise Service Operations (Resale)
            78,632.40

Building Fund:
            Amount                    Code             Description
            -9,000.00                   2600               Oper.& Maint. Of Plant Services
            9,000.00                    1700               Cluster Instruction
 

5. Motion to approve changes to the Activity Fund Sub Accounts (Both Activity Fund Account 1 and Account 2). Account 1 (Regular), Sub-account #222 Board Member Insurance: add the following to approved revenue sources: Transfer from Activity Fund Credit Card Account 222 Board Member Insurance. Account 2 (Credit Card), Sub-account #222 Board Member Insurance: add the following to approved expenditure sources: Transfer to Activity Fund Regular Account 222 Board Member Insurance.

6. Discussion and possible action regarding the transfer of $2,107.10 from Regular Activity Fund Account 1, Sub Account #212 Vending to Sub Account #213 Miscellaneous.

7. Discussion and possible action regarding the resolution to transfer from activity fund to general fund.

8. Discussion and possible action regarding the FY24 Temporary Appropriations; General Fund : $11,800,000.00 and Building Fund : $2,350,000.00.

9. Discussion and possible action regarding the Trends Software License and Support Agreement with ADPC for FY24.

10. Discussion and possible action regarding the Audit Contract with Kerry John Patten for the year ending June 30, 2023.

11. Discussion and possible action regarding the 2023-2024 Agreement with Jefferson County Treasurer.

12. Discussion and possible action regarding giving Dennis Loafman legal authority to sign all Apple Developer Programs associated with the use of Apptegy.

13. Discussion and possible action regarding adding Nelson Brown,Treasure Gibbs, Missy Price, and Rebecca Punta to the previously approved A&CD, AEL, BIS & Substitute Instructor list.

14. Discussion and possible action regarding the employment of Doyle Goss, Automotive Service Technician Instructor, on a temporary contract for FY24.

15. Discussion and possible action regarding the employment of Kayla Hecox, Cosmetology Instructor, on a temporary contract for FY24.

16. Discussion and possible action regarding the employment of Madalyn Estes, Adult Education and Literacy Coordinator, on a temporary contract for FY24.

17. Motion to approve the resignation of William A. Leyrer, Electronics Instructor, due to retirement, effective June 30, 2023.

18. Discussion and possible action regarding the closing of the Electronics Program.

19. Discussion and possible action regarding the attached employee contracts.

20. New Business: In accordance with Oklahoma State Statute 25 Section 311(A)(9), this is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

21. INFORMATIONAL ITEMS:

21.a. PTAC Report

21.b. Career Information Specialist Report

21.c. An Emergency Shelter drill and a Specialty drill/Lockdown drill were all held on March 21, 2023
 

21.d. OSSBA Whole Board Training at RRTC - April 13, 2023 at 6pm

21.e. OSSBA New and Incumbent Board Training April 21-22, 2023 - OKC or May 5-6, 2023 - Tulsa

21.f. Equipment, Curriculum, and Supplies

21.g. IT Remodel and Storm/Fire restoration update

22. Vote to adjourn.