August 14, 2017 at 6:30 PM - Red River Technology Center Board of Education Regular Meeting

1. Call to order and roll call of members.

2. Vote to approve Minutes Clerk.

3. Discussion and possible action regarding agenda as part of the minutes.

4. Presentation by Billy Harris, Architecture Planning Technology, LLC. for consideration and approval of Construction Documents and approval to proceed with the Bidding Phase.

5. Discussion and possible action regarding the Construction Documents and approval to proceed with the Bidding Phase.

6. Discussion and possible action regarding minutes of the July 13, 2017 Board Meeting.

7. Discussion and possible action regarding the following:

7.a. General Fund Change Orders, Warrants and Encumbrances for FY '17

7.b. Building Fund Change Orders, Warrants and Encumbrances for FY '17

7.c. General Fund Change Orders, Warrants and Encumbrances for FY '18, numbers 230-318

7.d. Building Fund Change Orders, Warrants and Encumbrances for FY'18, numbers 20010-20019

7.e. General Fund Payroll Change Orders, Warrants and Encumbrances for FY '18, numbers 70096-70149

8. Discussion and possible action regarding the Treasurer's Report.

9. Discussion and possible action regarding the Activity Fund Report.

10. Discussion and possible action regarding the transfer within the activity fund: $600.00 from account 213(Miscellaneous); $600.00 to account 220 (Postage & Freight).

11. Discussion and possible action regarding the attached employee contracts.

12. Discussion and possible action regarding the Board Clerk to authorize removal and destruction of all claims, warrants, contracts, purchase orders and any other financial records, or documents, including those relating to school activity for a period of longer than seven (7) years, provided that the Auditor has completed the audit for such years and has not in the audit report required the record be retained for a longer period of time.

13. Discussion and possible action regarding operating 2017-2018 instructional days using hours in lieu of days as stated in HB 1864.

14. Discussion and possible action regarding the resignation of Lori Brewer, Food Service Personnel, effective August 11, 2017.

15. Discussion and possible action in regards to the creation of the new position of Administrative Assistant acting as Bursar.

16. Discussion and possible action regarding the reassignment of Kimberly Loveday to perform the duties of Bursar and replace Linda Henton as Activity Fund Co-Custodian.

17. Discussion and possible action regarding the employment of Kalee Fleetwood as Afternoon/Evening Administrative Assistant.

18. Discussion and possible action regarding the temporary employment of Deana Adair for the position of Registrar.

19. Discussion and possible action regarding the Resolution to Declare Surplus Property (curriculum).

20. Discussion and possible action regarding the Resolution to Declare Surplus Property (inventory).

21. Discussion and possible action regarding the out of state travel in November for Sherri Branch to attend the FSA National Conference in Orlando, Florida.

22. Discussion and possible action regarding electing a delegate for the OSSBA Delegate Assembly.

23. Discussion and possible action regarding the Southwest Oklahoma Technology Centers Tuition Reciprocity Agreement.

24. Discussion and possible action regarding the Organizational Chart for Red River Technology Center.

25. Discussion and possible action regarding the following:

25.a. Section 403(b) Plan Administrative Service Agreement

25.b. Adoption Agreement for the AFPlanServ Volume Submitter 403(b) Plan Document

25.c. Investment Provider Agreement Acceptance and Acknowledgement form

26. New Business:

27. Informational Items:

27.a. CFO Quarterly Statements

27.b. BAC Report

27.c. Full-Time Enrollment for 2017-2018

27.d. HVAC Skills USA

27.e. 2017-18 Approved Accredited Programs-ODCTE

28. Vote to adjourn.