March 7, 2016 at 6:30 PM - Board of Education Regular Meeting
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1. Call to order and roll call of members.
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2. Vote to approve Minutes Clerk.
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3. Discussion and possible action regarding agenda as part of the minutes.
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4. Oath of Office and Seating of Kristie Gaines, Board Member for Zone 1, administered by President of Board.
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5. Presentation of FY '15 Audit Report by Kerry Patten, CPA, or a representative from the firm.
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6. Vote to accept/not accept the FY '15 Audit Report.
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7. Discussion and possible action regarding the Audit Contract with Kerry John Patten for the year ending June 30, 2016.
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8. Presentation by Billy Harris, Architecture Planning Technology, LLC. for consideration and approval of Construction Documents and approval to proceed with the Bidding Phase.
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9. Discussion and possible action regarding the Construction Documents and approval to proceed with the Bidding Phase.
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10. Reorganization of Board:
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10.a. President:
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10.b. Vice President:
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10.c. Deputy Clerk:
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11. Discussion and possible action regarding the approval of Jennifer Balentine as Clerk of Board, Encumbrance Clerk and Minutes Clerk.
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12. Discussion and possible action regarding the minutes of the February 8, 2016 Board Meeting.
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13. Discussion and possible action regarding the Treasurer's Report.
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14. Discussion and possible action regarding the Activity Fund Report.
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15. Discussion and possible action regarding the following:
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15.a. General Fund Change Orders for FY '15
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15.b. General Fund Change Orders, Warrants and Encumbrances for FY '16, numbers 855 - 946
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15.c. Building Fund Change Orders, Warrants and Encumbrances for FY '16, numbers 20002-20002
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15.d. General Fund Payroll Change Orders, Warrants and Encumbrances for FY '16, numbers 70269 - 70297
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16. Discussion and possible action regarding the attached employee contracts.
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17. Discussion and possible action regarding the transfer within the activity fund: $159.00 from account 500 (Adult Ed Tuition); $246.00 from account 501 (Adult Ed Books/Fees/Supplies); $405.00 to account 214 (LPN).
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18. Discussion and possible action regarding the following appropriation change within the Building Fund: $25,000.00 from function 4600 (Bldg. Acquisition & Construction); $25,000.00 to function 2500 (Support Services - Business)
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19. Discussion and possible action regarding adding Melissa Branch to the previously approved A&CD, AEL, BIS & Substitute Instructor list.
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20. Discussion and possible action regarding the A&CD Enrollment and Class Schedule for FY ’17.
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21. Discussion and possible action regarding the Resolution to Declare Surplus Property (Inventory & Books).
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22. Discussion and possible action regarding the out of state travel for Lori Lovett to attend PLTW Professional Development in Indianapolis, IN from March 19-23, 2016 and Janice Gay to attend COABE National Conference in Dallas, TX from April 10-15, 2016.
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23. Discussion and possible action regarding changes to the previously approved 2016-2017 School Calendar.
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24. New Business:
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25. Information Items:
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25.a. OSSBA's Day at the Capitol - March 29, 2016
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25.b. OSSBA's The Conference 2016 - August 25-28, 2016
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25.c. Career Information Specialist Report
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25.d. BAC Report
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25.e. Otha Grimes 2016 Spring Scholarship Winners
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25.f. Kenny Hillin Scholarship Recipients
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25.g. Financial Disclosure Statement
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25.h. Emergency Shelter Drills-March 3, 2016
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26. Vote to adjourn.
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