April 9, 2025 at 9:00 AM - Regular Board Meeting

1. Call to Order - 9:00a.m.  Mr. Larry Stephens, President; Mr. Rodney Albee, Vice-President; Mr. Greg Henry, Clerk; Mr. John Becker, Member; Mr. Mike Freeman, Member

2. Election of Board Officers:  President, Vice-President and Clerk of the Board

2.a. Motion and vote to approve President of the Board

2.b. Motion and vote to approve Vice-President of the Board

2.c. Motion and vote to approve Clerk of the Board

3. Motion, consideration and vote to approve minutes of March 5, 2025 regular board meeting

4. Motion, consideration and vote to approve encumbrances for March

5. Treasurer's Report

6. Motion, consideration and vote to approve Activity Account Report and Transfer of Excess Fund

7. Motion, consideration and vote to approve Audit Contract between S&B CPAs and Associates, PLLC and Eastern Oklahoma County Technology Center for audit report of Fiscal Year ending June 30, 2025.

8. Motion, consideration and vote to approve Mary E Johnson & Associates, PLL C Certified Public Accountants to prepare the financial statements of Eastern Oklahoma County Technology Center for the fiscal year ending June 30, 2025

9. Motion, consideration and vote to approve a new student accounting software program (ACHADEMIX) agreement between Code Level Services. LLC and Eastern Oklahoma County Technology Center

10. Motion, consideration and vote to allow the Superintendent to negotiate a fair market value of an easement in the southeast corner of campus property with Crafton Tull Engineering pending board approval

11. Motion and vote to approve, disapprove and/or table bids submitted for metal fabrication project 

12. Motion, consideration and vote to approve Fund Raisers.

13. New Business: In accordance with Okla. Stat. tit. 25, §3 I I (A)(9), "new business" means any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda.

14. Superintendent's Report
Board member, Mr. Greg Henry will be resigning his position due to moving out of the district effective 12:00 noon April 9, 2025.  The board will declare the position open at next month's regular meeting.  Mr Hancock provide a calander of upcoming events for board members.  Monthly board report update is attached of activities this past month.  Board members Albee, Freeman and Becker attended the National School Board Association conference in Atlanta Ga last week.  Mr Hancock will bring a quote next month's board meeting to replace the carpet in the main building area.  The district will also look at budget to determine how to complete the remodel of Food Service/ Kitche area.  EOC Tech will finish up 8th grade tours next week on campus.  The Women's Summit was successful and well attended with 90 registered participants. Next regular board meeting will be Tuesday, May 6th at 5:00pm with Completion Ceremony at 6:00pm & 8:30pm.

 

15. Motion and vote to Convene into Executive Session
Proposed Executive Session for discussing the following so the board can return to open session and take action pursuant to Executive Session Authority: Okla. Stat. tit. 25, §307(B)(J), (3), and (7). The following items are proposed for discussion during the Executive Session:

16. Motion and vote to Return to Open Session

17. Board President's Statement of Executive Session Minutes.

18. Motion, consideration and vote to approve or disapprove the following:

18.a. Motion and vote to approve the new employments of the individuals listed on Personnel Report - Attachment A

18.b. Motion and vote to approve the Non-Certified Personnel Staff for the 2025-2026  school year as listed on Personnel Report - Attachment A

18.c. Motion and vote to approve Resignation as listed in Personnel Report - Attachment A

18.d. Motion and vote to approve Termination of Melissa Garroute as Adult Day Center Driver effective 4/7/2025

19. Board Comments

No board comments

20. Motion, consideration and vote for approval to adjourn.