December 8, 2025 at 5:00 PM - Millwood Board of Education Regular Meeting

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. SWEARING IN INDIVIDUAL TO BOARD SEAT #5

4.A. Administration of the Oath of Office

5. Discussion and possible board action to elect a board member as deputy clerk of the board.

6. STATEMENT OF PUBLIC CONCERN

7. APPROVAL OF PREVIOUS MINUTES
     Regular Meeting Minutes of November 3, 2025

8. RECOGNITION OF SPECIAL GUEST(S) AND SPECIAL ANNOUNCEMENTS

9. SUPERINTENDENT'S REPORT

9.A. Principal Reports
Millwood Elementary Learning Academy —- Principal Hamilton-Greene
Millwood Arts Academy Middle School — Principal Pete
Millwood High School — Principal Cannon

9.B. Millwood Early Childhood Academy Site Director — Ebonee Brown

9.C. Director of Teaching and Learning — Elaine Buxton

9.D. Coordinator Special Education — Yolanda Cato

9.E. Director of Operations — Shannon Hayes

9.F. Superintendent of Schools, Dr. Cecilia Robinson-Woods

10. Discussion and possible motion to approve revision of the district school calendar to accommodate the new campus move-ins for Millwood Elementary Learning Academy and Millwood Arts Academy Middle School.

11. ENROLLMENT

11.A. Transfers

11.B. Appeals

12. BOARD POLICIES

13. TREASURER'S REPORT
     November 30, 2025

14. CONSENT AGENDA
The Millwood Board of Education uses a consent agenda during school board meetings. Items of a routine nature, normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all items. The consent agenda consists of the consideration, review, discussion and possible motion to approve the following items as listed under the appropriate categories and identified individually by number and/or alphabet. Items 

14.A. PERSONNEL MATTERS
Recommend the following person(s) be employed, terminated, retirement approved, and resignations approved.

Certified/Conversion Personnel New Hire Recommendation(s) — FY25-26

Name	Assignment/Position
Terrance Green	Special Education Teacher

Support Staff Personnel Withdrawl Recommendation(s) — FY25-26 

Name	Assignment/Position
Magaree Glover	Safety Security Officer

14.B. APPROVAL OF ENCUMBRANCES

Fund(s)	Purchase Order Number(s)	Amount(s)
11 - General (Operations)	170 - 180	$32,181.48
21 - Building	23	$6,750.00
22 - Child Nutrition	8	$500.00
26 - Childcare LTD SRVS	14	$3,000.00

15. PROPOSED GENERAL BUSINESS

15.A. Discussion and possible motion to approve Coach Dorrian Williams, coaching staff and the Millwood Boys Basketball Team to travel and attend the "Hoopin on the Hill" Tournament December 3–6, 2025, at Fayetteville High School, Fayetteville, Arkansas.

15.B. Discussion and possible motion to approve Coach Dorrian Williams, coaching staff and the Millwood Boys Basketball Team to travel and attend the Family First Hoops Classic on December 19/20, 2025 in Kansas City, Missouri.

15.C. Discussion and possible motion to approve Coach Julius Koger, coaching staff and the Millwood Track Team to attend the Prentice Gudgen High School Invitational, January 10, 2026, at Pittsburg State University, Pittsburg, Kansas.

15.D. Discussion and possible motion to approve Coach Julius Koger, coaching staff and the Millwood Track Team to attend the Washburn "Be Your Best" Indoor Meets January 17, 2026, at Washburn University, Topeka, Kansas.

15.E. Discussion and possible motion to approve Coach Julius Koger, coaching staff and the Millwood Track Team to attend the Washburn "Be Your Best" Indoor Meets February 21, 2026, at Washburn University, Topeka, Kansas.

15.F. Discussion and possible motion to approve a shared leave sharing program for Tarik Spencer, HS Safety and Security Officer.

15.G. Discussion and possible board action to approve the new activity fund fundraisers for the sub-activity accounts, and the revised purposes for which activity funds may be expended for the December 8, 2025, board meeting for the 2025–2026 school year.

15.H. Acivity Fund Summar of Accounts Report for November FY26.

16. *NEW BUSINESS

17. EXECUTIVE SESSION

17.A. Proposed executive session for the purpose of discussing the Superintendent's evaluation. 25 O.S. Section 307 (B)(1)

17.B. Proposed executive session to discuss Superintendent's contract. 25 O.S. Section 307 (B)(1).

17.C. Vote to convene or not to convene into executive session.

17.D. Acknowledge Board's return to Open Session.

17.E. Executive Session minutes compliance announcement.

18. VOTE TO ADJOURN