September 8, 2025 at 5:00 PM - Millwood Board of Education Regular Meeting

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. Discussion and possible board action to declare board seat #4 vacant in accordance with 26 O.S. § 5-105a.

5. Discussion and possible board action to appoint a qualified candidate to fill the vacancy, in accordance with Oklahoma law and board policy.

6. Discussion and possible motion to adopt a Resolution calling for the Special Board of Education Election to be held on Tuesday, November 18, 2025, for Board Seat Number 5.

7. STATEMENT OF PUBLIC CONCERN

8. APPROVAL OF PREVIOUS MINUTES
Special Meeting Minutes of August 6, 2025
Special Meeting Minutes of August 14, 2025

9. RECOGNITION OF SPECIAL GUEST(S) AND SPECIAL ANNOUNCEMENTS

10. SUPERINTENDENT'S REPORT

10.A. Principals Reports
Millwood Elementary Learning Academy — Principal Hamilton-Greene
Millwood Arts Academy Middle School — Principal Pete
Millwood High School — Principal Cannon

10.B. Director of Teaching and Learning — Elaine Buxton

10.C. Millwood Early Childhood Academy Site Director — Ebonee Brown

10.D. Coordinator Special Education — Yolanda Cato

10.E. Superintendent of Schools, Dr. Cecilia Robinson-Woods

10.F. Discussion and vote to approve Superintendent Dr. Robinson-Woods' travel, lodging and meal expenses, to attend the OKC Justice Circle Trip to Washington, DC from October 5–10, 2025.

10.G. Discussion and vote to approve Superintendent Dr. Robinson-Woods' meals and incidental expenses, to attend the School Research Nexus Elite Symposium (Visionary Leadership for Education 4.0), October 15-17, 2025, Laguna Beach, California.

11. ENROLLMENT

11.A. Transfers

11.B. Appeals

12. BOARD POLICIES

12.A. Discussion and possible board action to adopt a new policy manual for the school district rescinding all previously adopted policies.

13. TREASURER'S REPORT - David Harp, Treasurer

14. Discussion and possible vote to file with the State Department of Education and the Oklahoma County Excise Board an itemized expenditure budget and request for state appropriated funds for the ensuing fiscal year 2025-2026 and an estimate of revenues from all sources to be received by the district during the ensuing fiscal year.

15. CONSENT AGENDA
The Millwood Board of Education uses a consent agenda during school board meetings. Items of a routine nature, normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all items. The consent agenda consists of the consideration, review, discussion and possible motion to approve the following items as listed under the appropriate categories and identified individually by number and/or alphabet. Items 15A, 15B and 16A - 16F.

15.A. EMPLOYMENTS
Recommend the following person(s) be employed as of the effective date specified; and that contract(s) or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the District, the Superintendent or person designated by her; with all other personnel recommendations, including terminations, leaves, retirements and resignations.

Certified/Conversion Personnel Resignation(s) — FY2025-2026

Name	Assignment/Position	Site	Effective Date
Alex Chase-Johnson	School Support Specialist	MELA	October 9, 2025

Support Staff Personnel Recommendation(s) — FY2025-2026 

Name	Assignment/Position	Site	Effective Date
Jeremiah Patton	Substitute	AAMS	TBD
Johnathan Hall	Substitute	HS	TBD
Bridgett Talbott	Substitute	MELA	TBD
Riki Hardimon	Subsitute	DISTRICT	TBD
Caleb Rockins	Substitute	DISTRICT	TBD
Christina Cook	Substitute	DISTRICT	TBD
Koreea Kirsky	Substitute	DISTRICT	TBD

 

15.B. APPROVAL OF ENCUMBRANCES

Fund	Purchase Order Numbers	Amount
11 - General (Operations)	126 - 140	$237,938.17
22 - Child Nutrition	5- 6	$82,563.00
26 Childcare LTD SRVS	11-12	$5,476.88
31 - 2023 BOND	1	$9,100.00

16. PROPOSED GENERAL BUSINESS

16.A. August Activity Fund Financial - FY26

16.B. Discussion and possible board action to approve activity funds, sub-activity accounts, the purposes for which activity funds may be expended and fundraisers for the September 8, 2025, board meeting for the 2025–2026 school year.

16.C. Discussion and possible motion to approve out-of-state travel to Atlanta, GA for the Millwood Marching Band to attend the D Dub Showdown/Battle of the Bands, October 25-27, 2025.

16.D. Discussion and possible motion to approve an Agreement for Specific Assistance with The Board of County Commissioners, Oklahoma County of Oklahoma County, amount not to exceed $26,000.00. 

16.E. Discussion and possible action to approve the Oklahoma Department of Career Technology Education Contract for Secondary Career and Technology education Program (s) for School Year 2025-2026.

16.F. Discussion and possible vote to approve the Independent Contract Agreement with Dr. Charlotte Myles-Nixon to evaluate students to determine eligibility for special education services in the amount of $5,000.00 for fiscal year 2025-2026.

17. *NEW BUSINESS

18. VOTE TO ADJOURN