Public Meeting Agenda: August 4, 2025 at 5:00 PM - Millwood Board of Education Regular Meeting

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. STATEMENT OF PUBLIC CONCERN

5. APPROVAL OF PREVIOUS MINUTES

Special Meeting Minutes of July 14, 2025

6. RECOGNITION OF SPECIAL GUEST(S) AND SPECIAL ANNOUNCEMENTS

7. SUPERINTENDENT'S REPORT

7.A. Principals Reports

Millwood Elementary Learning Academy - Principal Hamilton-Greene
Millwood Arts Academy Middle School - Principal Warren Pete
Millwood High School - Principal Cannon

7.B. Director of Teacher and Learning - Elaine Buxton

7.C. Millwood Early Childhood Academy Site Director - Ebonee Brown

7.D. Coodinator Special Education - Yolanda Cato

7.E. Superintendent of Schools, Dr. Cecilia Robinson-Woods

8. ENROLLMENT

8.A. Transfers

8.B. Appeals

9. Discussion and possible action to change grade span at the Millwood Elementary Learning Academy (Site #105) from Pre-Kindergarten to 5th Grade to Pre-Kindergarten to 4th Grade.

10. Discussion and possible action to change the grade span at the Millwood Arts Academy Middle School (Site #510) from 6th - 8th Grade to 5th - 8th Grade.

11. BOARD POLICIES

11.A. Discussion and possible board action to rescind policy FOB as Millwood does not authorize corporal punishment.

11.B. Discussion and action to approve the following policies.

EMBD - Flags
DABB - Records Investigation
DO - Termination of Employment - Teachers
FFG - Reporting Suspected Abuse and/or Neglect
FFG-E- Suspected Child Abuse Reporting Form
DBCA - Standard of Performance and Conduct for Teachers
DEC-R7 - Maternity Leave (Regulations)
DO-R - Teacher Termination Procedures
DOAC - Support Personnel - Suspension, Demotion, Nonrenewal or Termination
FNC - Student Conduct
FDA - Students: Enrollment Requirements (see Optional language)
FEA - Intra-District Transfers
FEG - Student Transfers for Children of Active-Duty Military Members
FFACA - Medication: Administering to Students

12. TREASURER 'S REPORT - David Harp, Treasurer

July 2025

13. CONSENT AGENDA
The Millwood Board of Education uses a consent agenda during school board meetings. Items of a routine nature, normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all items. The consent agenda consists of the consideration, review, discussion and possible motion to approve the following items as listed under the appropriate categories and identified individually by number and/or alphabet. Items 13A, 13B, 13B1, 14A, 14B, 14C, 14D and 14G.

13.A. EMPLOYMENTS
Recommend the following person(s) be employed as of the effective date specified; and that contract(s) or assignment notifications with the appropriate persons listed herein be approved and executed in the name of the District, the Superintendent or person designated by her; with all other personnel recommendations, including terminations, leaves, retirements and resignations. See Attachments A and B.

13.B. ENCUMBRANCES FOR BOARD APPROVAL

Fund	Purchase Order Numbers	Amount
11 - General (Operations)	116 - 125	$39,145.00
21 - Building	19 - 22	$89,099.00
26 - Childcare LTD SRVS	10	$4,965.00

13.B.1. 2024-2025 - CHANGE ORDER REPORTS

Fund	Purchase Order Number(s)	Amount
26 - Childcare LTD SRVS	1	$85.00
32 - Bond	3	$500.00

14. PROPOSED GENERAL BUSINESS

14.A. Discussion and possible action to approve a Memorandum of Understanding (MOU) with Managed Care Solutions to provide Licensed Professional Counselors for Special Education students during the 2025–2026 school year, at no cost to the District.

14.B. Discussion and possible action to approve a Memorandum of Understanding (MOU) with Dr. Terry Spigner to serve as a Manifestation Officer for Manifestation Determination meetings involving Special Education students during the 2025–2026 school year, at no cost to the District.

14.C. Discussion and possible action to approve a Memorandum of Understanding (MOU) with Dr. Charolette Myles-Nixon to serve as a Manifestation Officer for Manifestation Determination meetings involving Special Education students during the 2025–2026 school year, at no cost to the District.

14.D. Discussion and possible action to approve a Memorandum of Understanding (MOU) with Langston University to facilitate fieldwork and observational learning experiences for Langston University students during the 2025–2026 school year.

14.E. Discussion and possible action to approve an Independent Contractor Agreement with Kaylin King, Owner/Operator of Brighter Horizons LLC, for the implementation of behavioral plans and Functional Behavior Assessments for Special Education Students.

14.F. Discussion and possible action to approve a Lawn Care Service Contract with Rod's Lawn Service LLC for the 2025-2026 school year.

14.G. Discussion and possible action to approve an Agreement for Services with Samone Thompson-Taylor to provide Federal Program Coordinator services and serve as the District's Robotic Coordinator for the 2025-2026 school year, in the amount of $20,000.00

15. *NEW BUSINESS

16. EXECUTIVE SESSION

16.A. Proposed executive session to discuss negotiations with teachers' association 25 O.S. Section 307 (B)(2).

16.B. Vote to convene or not to convene into executive session.

16.C. Acknowledge Board's return to Open Session.

16.D. Executive Session minutes compliance announcement.

17. VOTE TO ADJOURN

August 4, 2025 at 5:00 PM - Millwood Board of Education Regular Meeting

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