July 14, 2025 at 3:00 PM - Millwood Board of Education Special Meeting

1. CALL TO ORDER

2. ROLL CALL

3. STATEMENT OF PUBLIC CONCERN

4. APPROVAL OF PREVIOUS MINUTES 
June 23, 2025, Special Meeting Minutes

5. RECOGNITION OF SPECIAL GUEST(S) AND SPECIAL ANNOUNCEMENTS

6. OSSBA TO PROVIDE TRAINING ON THE SUPERINTENDENT EVALUATION PLATFORM

7. SUPERINTENDENT'S REPORT

8. ENROLLMENT

8.A. Transfers

8.B. Appeals

9. BOARD POLICIES

10. TREASURER 'S REPORT - David Harp, Treasurer
June 30, 2025

11. CONSENT AGENDA
The Millwood Board of Education uses a consent agenda during school board meetings. Items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all items. The consent agenda consists of the consideration, review, discussion and possible motion to approve the following items as listed under the appropriate categories and identified individually by number and/or alphabet. Items 11A, 11B1, 11B2 and 12B - 12Y

11.A. EMPLOYMENTS
Recommend the following person(s) be employed as of the effective date specified; and that contract(s) or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the District, the Superintendent or person designated by her; with all other personnel recommendations, including terminations, leaves, retirements and resignations.  See Attachments A, B and C

11.B. ENCUMBRANCES FOR BOARD APPROVAL

11.B.1. 2024-2025 - ENCUMBRANCES

Fund	Purchase Order Number(s)	Amount
11 - General (Operations)	266-267	$45,400.00

2024-2025 - CHANGE ORDER REPORT

Fund	Purchase Order Number(s)	Amount
11	36 and 263	$2,028.99

11.B.2. 2025-2026 ENCUMBRANCES

Fund	Purchase Order Number(s)	Amount
11 General (Operations)	1 - 115	$1,733,789.63
21 - Building	1-18	$701,642.14
22 - Child Nutrition	1-4	$876,000.00
26 - Childcare LTD Srvs	1-9	$36,645.75
32 - Bond	1-4	$2,555,000.00
41 - Sinking	1	$2,500,000.00

12. PROPOSED GENERAL BUSINESS

12.A. Activity Fund Financial Reports

12.B. Action to approve collection of Gate Admissions of all Athletic (Home) Sporting Events for Athletics and proceeds to be placed in 800.3 sub activity account.

12.C. Action to approve collection of sales from the apparel and spirit gear for Athletics with proceeds to be placed in 800.1 activity account.

12.D. Action to approve collection of Soul Bowl Inductee Fees for Athletics and proceeds to be placed in the 800.1 activity account.

12.E. Action to approve collection of Athletic Student Registration Fees for Athletics and proceeds to be placed in the 800.2 sub activity account.

12.F. Action to approve collection of Athletic Student Registration Fees for Athletics and proceeds to be placed in the 800.2 sub activity account.

12.G. Vote to renew school membership with the Oklahoma State School Boards Association (OSSBA) in the amount of $3,178.00 for fiscal year 2025-2026.

12.H. Vote to subscribe to the Oklahoma State School Boards Association policy services in the amount of $1,200.00 for fiscal year 2025-2026.

12.I. Vote to approve a Management Employment Service Agreement with the Oklahoma State School Boards Association, Employment Services in the amount of $903.50 for fiscal year 2025-2026.

12.J. Vote to approve Assemble Annual Subscription with the Oklahoma State School Boards Association in the amount of $3,178.00 for fiscal year 2025-2026.

12.K. Vote to approve the Special Education Services Contract with Sensational Kids for the school year 2025-2026.

12.L. Approve an agreement with the Cooperative Council for Oklahoma School Administration (CCOSA) to participate in the CCOSA District Level Services Program in the amount of $1,800.00 for the 2025-2026 fiscal year.

12.M. Vote to enter into an agreement for services with The City of Oklahoma City (Police Department) for Crossing Guards in the amount of $2,160.00 if used for the school year 2025-2026.

12.N. Vote to approve an agreement with the Oklahoma School Assurance Group (OSAG) for Workers' Compensation Insurance in the amount of $22,700.00 for fiscal year 2025-2026

12.O. Vote to approve an agreement with Oklahoma Public School Resource Center (OPSRC) in the amount of $2,500.00 for the fiscal year 2025-2026.

12.P. Vote to approve a contract with Precision Testing Laboratories for asbestos operations and maintenance in the amount of $900.00 for fiscal year 2025-2026.

12.Q. Vote to approve a Managed Services Schedule Agreement with United Systems in the amount of $60,377.16 for fiscal year 2025-2026.

12.R.  Vote to approve the License Agreement with Employee Evaluation System, Inc., for the web application OKTLE for use with principals, teachers and support staff evaluations in the amount of $3,146.00 for fiscal year 2025-2026.

12.S. Vote to approve a Maintenance Agreement with Global Mechanical, LLC in the amount of $11,970.00 for fiscal year 2025-2026.

12.T. Vote to approve an agreement with ADPC for school year 2025-2026 in the amount of $12,520.00

12.U. Vote to approve a Independent Contractor Agreement with Ashley Calvert to evaluate students to determine eligibility for special education services in the amount of $20,000.00 for fiscal year 2025-2026.

12.V. Vote to approve a support personnel contract with Jennifer Fuller to provide federal programs claims and accounts payable services in the amount of $25,000.00 for fiscal year 2025-2026.

12.W. Vote to approve an agreement with Metro Technology Center for the PLTW Gateway Program at the Millwood Arts Academy Middle School for school year 2025-2026.

12.X. Vote to approve the Academic Credit Guide - High School Transcription Options with Metro Tech for Millwood Public Schools for the 2025-2026 school year.

12.Y. Vote to approve an agreement with BUSRIGHT for bus tracking, routing and transportation management system in the amount of $6,000.00 for school year 2025-2026.

13. EXECUTIVE SESSION

13.A. Proposed executive session to discuss negotiations with teachers' association 25 O.S. Section 307 (B)(2).

13.B. Proposed executive session to discuss the purchased real estate.  25 O.S. Section 307(B)(3).

13.C. Vote to convene or not to convene into executive session.

13.D. Acknowledge Board's return to Open Session.

13.E. Executive Session minutes compliance announcement.

14. VOTE TO ADJOURN