July 9, 2024 at 5:00 PM - Millwood Board of Education Regular Meeting
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1. CALL TO ORDER
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2. PLEDGE OF ALLEGIANCE
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3. ROLL CALL
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4. APPROVAL OF PREVIOUS MINUTES
Regular Meeting Minutes of June 3, 2024 |
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5. RECOGNITION OF SPECIAL GUEST(S) AND SPECIAL ANNOUNCEMENTS
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6. SUPERINTENDENT'S REPORT
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6.A. Director of Operations - Shannon Hayes
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6.B. Superintendent Robinson-Woods, Ed.D.
Bond Update |
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6.C. Discussion and possible board action to approve the Instructional Services Agreement with Epic Charter School for the school year 2024-2025.
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7. ENROLLMENT
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7.A. Transfers
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7.A.1. Discussion and possible vote to approve open transfer requests for the 2024-25 school year.
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7.B. Appeals
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8. TREASURER'S REPORT
June 30, 2024 |
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9. Discussion and possible motion to approve supplemental appropriations for the General Fund and Child Nutrition Fund for FY24.
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10. Resolution Authorizing the School District Treasurer to issue non-payable checks and authorizing the purchase of the checks as investments from other District Funds.
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11. CONSENT AGENDA
The Millwood Board of Education uses a consent agenda during school board meetings. Items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all items. The consent agenda consists of the consideration, review, discussion and possible motion to approve the following items as listed under the appropriate categories and identified individually by number and/or alphabet. Items 11A, 11B, 11B.1, 11B.2, 12A - 12Z, 12AA - 12BB. |
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11.A. EMPLOYMENTS
Recommend the following person(s) be employed as of the effective date specified; and that contract(s) or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the District, the Superintendent or person designated by her; with all other personnel recommendations, including terminations, leaves, retirements and resignations. See Attachments A, B and C. |
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11.B. APPROVAL OF ENCUMBRANCES - 2023-2024
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11.B.1. CHANGE ORDER REPORT 2023-2024
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11.B.2. APPROVAL OF ENCUMBRANCES - 2024 - 2025
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12. PROPOSED GENERAL BUSINESS
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12.A. Discussion and possible motion to approve registration, travel, hotel and incidental expenses for the following individuals (C Hamilton-Greene, S Thompson, D Albert, H Bennett, M Daniels, T Robinson, R Benedict, D McAfee and Z Greenwood-Walker) to attend the Ron Clark Academy - House Professional Development from July 10–12, 2024 in Atlanta, GA.
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12.B. Discussion and possible motion to approve registration, travel, hotel and incidental expenses for Samone Thompson, Robotics Coach and Dr. Superintendent Cecilia J. Robinson-Woods to accompany up to 20 Elementary and Middle School students to attend the Global Conference on Educational Robotics from July 26 - August 1, 2024, in Concord, North Carolina.
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12.C. Vote to approve the "HB1864 Method for the school year 2024-2025," 1080 hours in lieu of the 180 "traditional" school days, with May 22, 2025, as the last school day.
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12.D. Approve Amendment to Renew the Food Service Management Company Contract Renewal for School Year 2024-2025 with SODEXO.
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12.E. Approve a General Service Agreement with AllDay Lawns in the amount of $42,840.00 for fiscal year 2024-2025.
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12.F. Approve Agreement for Services with Harp Educational Services, LLC, in the amount of $15,000.00 for fiscal year 2024-2025.
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12.G. Discussion and possible vote to approve the Cleaning Services Contract Agreement with High Definition in the amount of $237,547.68 for fiscal year 2024-2025.
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12.H. Vote to renew school membership with the Oklahoma State School Boards Association (OSSBA) in the amount of $3,116.00 for fiscal year 2024-2025.
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12.I. Vote to subscribe to the Oklahoma State School Boards Association policy services in the amount of $1,200.00 for fiscal year 2024-2025.
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12.J. Vote to approve a Management Employment Service Agreement with the Oklahoma State School Boards Association, Employment Services in the amount of $864.50 for fiscal year 2024-2025.
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12.K. Vote to approve the Assemble Annual Subscription with Oklahoma State School Boards Association in the amount of $3,000.00 for fiscal year 2024-2025.
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12.L. Discussion and possible vote to approve the Special Education Services Contract with Sensational Kids for the school year 2024-2025.
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12.M. Approve entry into an agreement with the Cooperative Council for Oklahoma School Administration (CCOSA) to participate in the CCOSA District Level Services Program in the amount of $1,800.00 for the 2024-2025 fiscal year.
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12.N. Enter into an agreement for services with The City of Oklahoma City (Police Department), for Crossing Guards in the amount of $2,160.00 if used for the school year 2024-2025.
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12.O. Approve an agreement with the Oklahoma School Assurance Group (OSAG) for Workers' Compensation Insurance in the amount of $21,571.00 for fiscal year 2024-2025.
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12.P. Approve Agreement of Services with Pages to Pedagogy, LLC, (Beryl Irene Bailey, Ed.D.), to provide a Series of Professional Development Services in the amount of $45,000 for fiscal year 2024-2025.
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12.Q. Vote to approve an agreement with Oklahoma Public School Resource Center (OPSRC) in the amount of $2,500.00 for the fiscal year 2024-2025.
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12.R. Discussion and possible motion to contract with Precision Testing Laboratories for asbestos operations and maintenance in the amount of $900.00 for fiscal year 2024-2025.
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12.S. Approve Managed Services Schedule with United Systems in the amount of $60,974.76 for fiscal year 2024-2025.
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12.T. Vote to approve the License Agreement with Employee Evaluation System, Inc., for the web application OKTLE for use with principals, teachers and support staff evaluations in the amount of $3.1460.00 for fiscal year 2024-2025.
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12.U. Approve a General Mutual Cooperation Agreement with The Board of County Commissioners of Oklahoma County to assist the District as may be requested by the District with reconstruction, improvement, repair or maintenance of property owned by the District for the period of July 1, 2024, through June 30, 2025.
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12.V. Approve Interagency MOU for PreSchool Services with Community Action Agency of Oklahoma City and Oklahoma/Canadian Counties, Inc., for fiscal year 2024-2025.
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12.W. Approve a support personnel contract with Jennifer Fuller to provide federal programs claims and accounts payable services in the amount of $25,000.00 for fiscal year 2024-2025.
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12.X. Discussion and possible vote to approve PARTNER SITE Agreement with Sunbeam Family Services, for FY2024-2025.
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12.Y. Discussion and possible vote to approve a Maintenance Agreement with Global Mechanical, LLC in the amount of $9,800.00 for fiscal year 2024-2025.
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12.Z. Approve the Oklahoma Educator Fellows Professional Services Agreement with Teach for America, Inc. for fiscal year 2024-2025.
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12.AA. Approve the Teach For America Ignite Fellowship School MOU for FY2024-2025.
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12.AB. Activity Fund Items - FY25
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12.AC. Activity Fund Summary of Accounts for June, FY2024
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12.AD. Activity Fund Summary of Accounts for May, FY2024
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12.AE. Approve FY25 Activity Fund accounts and sponsors for accounts. |
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12.AF. Approve new Activity Fund account 991 for Class of 2028. |
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12.AG. Approve a new activity fund account 814 for Golf.
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12.AH. Approve collection of middle school football student dues/fees for Football with proceeds to be placed in 801.2 sub activity account. |
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12.AI. Approve collection of cross country student dues/fees for Cross Country with proceeds to be placed in 803.2 sub activity account. |
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12.AJ. Approve collection of middle school basketball student dues/fees for M/S basketball with proceeds to be placed in 805.2 sub activity account. |
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12.AK. Approve collection and solicitation of donations/grants for high school girls' basketball with proceeds to be placed in 806.1 sub activity account. |
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12.AL. Approve gym rental for high school girls’ basketball and proceeds to be placed in sub activity account 806.1.
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12.AM. Approve high school football concession stand fundraiser for high school girl basketball and proceeds to be placed in sub activity account 806.1. |
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12.AN. Approve collection of high school girl basketball student dues/fee for girl basketball with proceeds to be placed 806.3 sub activity account. |
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12.AO. Approve middle school football concession stand fundraiser for high school girl basketball and proceeds to be placed in sub activity account 806.1. |
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12.AP. Approve T-shirt sales for high school girl basketball and proceeds to be placed in sub activity account 806.1. |
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12.AQ. Approve a calendar donation by date fundraiser for the high school varsity cheer and proceeds to be placed in the 808.1 activity account. |
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12.AR. Approve a car wash fundraiser for high school varsity cheer with proceeds to be placed in 808.1 activity account. |
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12.AS. Approve high school football concession stand fundraiser for Varsity Cheer and proceeds to be placed in sub activity account 808.1. |
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12.AT. Approve collection of high track student dues/fee for track with proceeds to be placed 810.2 sub activity account. |
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12.AU. Approve collection and solicitation of donations/grants for High school Band Dancers with proceeds to be placed in 921.4 sub activity account. |
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12.AV. Approve a calendar donation by date fundraiser for Band Dancers and proceeds to be placed in the 921.4 sub activity account. |
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12.AW. Approve collection of monies for the Sapphire Dance Clinic and proceeds to be placed in 921.4 sub activity account. |
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12.AX. Approve high school football (Visitor) concession stand fundraiser for Band Dancers and proceeds to be placed in sub activity account 921.4. |
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12.AY. Approve collection of high school and middle school Golf dues/fees for Golf with proceeds to be placed in 814.2. |
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12.AZ. Approve middle school student store sales and proceeds to be placed in sub activity account 930.1. |
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12.BA. Approve middle school student dress out and proceeds to be placed in sub activity account 931.1. |
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12.BB. Approve Football Coaches/Team(s) use funds from the activity fund 801.1 to purchase turkeys/hams and give them away during Thanksgiving.
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13. *NEW BUSINESS
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14. STATEMENT OF PUBLIC CONCERN
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15. EXECUTIVE SESSION
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15.A. Proposed executive session to consider the appeal of a denied student transfer with a review of confidential educational records and transfer requests of students whereby disclosure of any additional information could potentially violate FERPA. 25 O.S. Section 307(B)(7)
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15.B. Vote to convene or not to convene into executive session.
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15.C. Acknowledge Board's return to Open Session.
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15.D. Executive Session minutes compliance announcement.
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16. VOTE TO ADJOURN
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