March 4, 2024 at 5:00 PM - Millwood Board of Education Regular Meeting
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1. CALL TO ORDER
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2. PLEDGE OF ALLEGIANCE
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3. ROLL CALL
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4. APPROVAL OF PREVIOUS MINUTES
February 5, 2024, Regular Meeting Minutes
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5. RECOGNITION OF SPECIAL GUEST(S) AND SPECIAL ANNOUNCEMENTS
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6. AUDIT REPORT
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6.A. Audit Report Presentation - Bledsoe, Hewett & Gullekson - CPAs, PLLLP
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6.B. Discussion and possible motion to receive the fiscal year 2023 audit report for Independent School District Number 37, Oklahoma County, Oklahoma and authorize distribution pursuant to O.S. 70-22-108.
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6.C. Discussion and motion to approve the fiscal year 2023 - 2024 audit contract and engagement letter with Bledsoe, Hewett & Gullekson.
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7. TREASURER'S REPORT - David Harp, Treasurer
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8. Discussion and possible motion to approve supplemental appropriations for the General Fund in the amount of $1,365,000.00 and Building Fund in the amount of $132,016.83.
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9. SUPERINTENDENT'S REPORT
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9.A. Principal Reports
Millwood Elementary Learning Academy - Principal Hamilton-Greene
Millwood Arts Academy Middle School - Principal Pete Millwood High School - Principal Evans |
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9.B. Annual Student College Remeditation & Annual 7-12 Dropout Report - P Evans
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9.C. Director of Teaching and Learning - Elaine Buxton
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9.D. Director of Operations - Shannon Hayes
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9.E. Superintendent Robinson-Woods, Ed.D.
Bond Update |
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10. Discussion and possible vote to adopt the 2024-2025 School Calendar.
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11. ENROLLMENT
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11.A. Transfers
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11.B. Appeals
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12. BOARD POLICIES
CKC - Safety Drills CK-R1 - Fire Drills Rules and Procedures CKC-R2 - Tornado Drills Rules and Procedures CKAJ - School Security Surveillance Cameras EHBDBA - Parent Participation in the School District EIAD - Parent Teacher Conferences EMDB - Flags |
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13. CONSENT AGENDA
The Millwood Board of Education uses a consent agenda during school board meetings. Items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all items. The consent agenda consists of the consideration, review, discussion and possible motion to approve the following items as listed under the appropriate categories and identified individually by number and/or alphabet. Items 12A, 12B, 12B.1 AND 13A - 13K. |
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13.A. EMPLOYMENTS
Recommend the following person(s) be employed as of the effective date specified; and that contract(s) or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the District, the Superintendent or person designated by her; with all other personnel recommendations, including terminations, leaves, retirements and resignations. See Attachment B |
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13.B. APPROVAL OF ENCUMBRANCES
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13.B.1. APPROVAL OF ENCUMBRANCES - CHANGE ORDER REPORT
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14. PROPOSED GENERAL BUSINESS
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14.A. Activity Fund Summary of Accounts for February, FY2024.
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14.B. Action to approve collection of K- 5th grade basketball camp fees for the girls high school basketball and proceeds to be placed in the 806.1 activity account.
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14.C. Action to approve K- 5th grade basketball camp concession for the girl’s high school basketball and proceeds to be placed in the 806.1 activity account.
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14.D. Action to approve concession for MELA glow dance on March 14, 2024, and proceeds to be placed in 808.3 activity account.
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14.E. Action to approve Kool-Aid pickles fundraiser for Millwood HS track team with the proceeds to be placed in 810.1 activity account.
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14.F. Action to approve a retroactive fundraiser for the Class of 2024 to sell Blue and Gold items from February 9, 2024, to February 23, 2024; with proceeds to be placed in 912.1 activity account.
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14.G. Action to approve collection of 2024 prom fees for the Class of 2025 and proceeds to be placed in the 913.1 activity account.
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14.H. Action to approve smash a car fundraiser on March 14, 2024 with proceeds to be placed in the 913.1 activity account.
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14.I. Action to approve concession for the car smashing event on March 14, 2024, and proceeds to be placed in the 913.1 activity account.
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14.J. Action to approve collection of admission for Millwood Powderpuff game on April 4, 2024, and proceeds to be placed in 914.1 activity account.
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14.K. Action to approve a Chicken N Pickle Bingo fundraiser on March 18, 2024, with proceeds to be placed in 923.1 activity account.
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15. *NEW BUSINESS
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16. STATEMENT OF PUBLIC CONCERN
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17. EXECUTIVE SESSION
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17.A. Proposed executive session to discuss the employment of a High School Principal for the 24-25 School Year. 25 O.S. Section 307(B)(1)
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17.B. Vote to convene or not to convene into executive session.
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17.C. Acknowledge the Board's return to Open Session.
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17.D. Executive Session minutes compliance announcement.
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18. VOTE TO ADJOURN
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