August 7, 2023 at 5:00 PM - Millwood Board of Education Special Meeting

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. APPROVAL OF PREVIOUS MINUTES

5. RECOGNITION OF SPECIAL GUEST(S) AND SPECIAL ANNOUNCEMENTS

6. SUPERINTENDENT'S REPORT

6.A. School Reports
Millwood Elementary Learning Academy - Principal Hamilton-Greene
Millwood Arts Academy Middle School - Principal Warren Pete
Millwood High School - Principal Evans

6.B. Director of Operations Report - Shannon Hayes

6.C. Superintendent Robinson-Woods, Ed.D.

6.D. Discussion and possible vote to approve a revision to the 2023-2024  District calendar.

6.E. Discussion and possible vote to approve the bond budget for FY23-24.

7. Consider adoption of a Resolution approving and affirming a Lease/Purchase Agreement and authorizing the execution of the same; authorizing employment of School District Counsel, Financial Advisor and Bond Counsel pertaining to financing; and authorizing School District officials to execute any and all necessary documents in connection with the aforementioned transactions.

8. Discussion and possible vote to approve or not to approve implementation of the Teacher Empowerment Program for eight (8) Millwood Public School Teachers who meet criteria.

9. ENROLLMENT

9.A. Transfers

9.B. Appeals

10. BOARD POLICIES (FIRST READING)

11. TREASURER'S REPORT - David Harp, Treasurer

11.A. Transfers of Funds

11.A.1. Discussion and possible vote to approve the transfer of funds in the amount of $106,443.68 from Fund 86 (Insurance Recovery) to Fund 11 (General), due to inadvertently issuing a payment from Fund 86.

12. CONSENT AGENDA
The Millwood Board of Education uses a consent agenda during school board meetings. Items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all items. The consent agenda consists of the consideration, review, discussion and possible motion to approve the following items as listed under the appropriate categories and identified individually by number and/or alphabet. Items 12A, 12A1, 12B and 13A - 13K.

12.A. EMPLOYMENTS
Recommend the following person(s) be employed as of the effective date specified; and that contract(s) or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the District, the Superintendent or person designated by her; with all other personnel recommendations, including terminations, leaves, retirements and resignations.  See Attachment A and Attachment B.

12.A.1. Discussion and possible board action to rescind the employment of Kenneth Fox from the June 5, 2023 board meeting.

12.B. APPROVAL OF ENCUMBRANCES

Fund	Purchase Order Numbers	Amount
11 - General (Operations)	100 - 129	$158,818.24
21 - Building	9 - 10	$3,000.00
32 - Bond	4-5	$1,543.000.00

13. PROPOSED GENERAL BUSINESS

13.A. Discussion and possible board action to dispose of district property (books and old desks).

13.B. Discussion and possible vote to approve an Attorney-Client Contingency Fee Contract with the Frantz Law Group, APLC representing School District's against Juul Labs, Inc and Altria for their role in the social media advertisement related to the youth vaping epidemic.

13.C. Discussion and possible motion to approve travel for High School Boys Football Team to travel to Scott City, Kansas on September 15, 2023 to play the Scott City Football Team and return during the am hours of September 16, 2023.

13.D. Discussion and possible motion to approve the Millwood Marching Band to travel to Nassau, Bahamas and participate in the 'Bahamas All-Stars Fifth Quarter Battle of the Bands', November 8 - 12, 2023.

13.E. Discussion and possible motion to approve Agreement for Specific Assistance between Independent School District 37, Oklahoma County and The Board of County Commissioners of Oklahoma County for FY2023-2024, to construct parking lot.

13.F. Discussion and possible vote to approve an Equipment Rental Agreement with Standley Systems for copier services for FY 2023-2024, effective September 2023 not to exceed $12,768.60.

13.G. Discussion and possible vote to approve the Teach For America Ignite Fellowship MOU for FY23-24.

13.H. Discussion and possible vote to approve Agreement for Services with LMason Events for Event Planning Services for FY23-24, in the amount of $10,000.00.

13.I. Discussion and possible vote to approve PARTNER SITE Agreement with Sunbeam Family Services, for FY2023-2024. 

13.J. Discussion and possible vote to approve Professional E-Rate Management Services with Kellogg&Sovereign Consulting for FY23-24 in the amount of $3,288.60.

13.K. Activity Fund Summary of Accounts for June, FY2023.

14. STATEMENT OF PUBLIC CONCERN

15. EXECUTIVE SESSION

15.A. Proposed executive session to discuss Collective Bargaining Agreement 25 O.S. Section 307 B)(2).

15.B. Vote to convene or not to convene into executive session.

15.C. Acknowledge Board's return to Open Session.

15.D. Executive Session minutes compliance announcement.

16. VOTE TO ADJOURN