May 8, 2023 at 5:00 PM - Millwood Board of Education Special Meeting

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. SWEARING IN INDIVIDUAL TO BOARD SEAT #3

4.A. Administration of the oath of office

5. REORGANIZATION OF THE BOARD OF EDUCATION

5.A. Discussion and possible action to vote or not to vote on board reorganization.

6. APPROVAL OF PREVIOUS MINUTES
Special Meeting Minutes of April 3, 2023

7. RECOGNITION OF SPECIAL GUEST(S) AND SPECIAL ANNOUNCEMENTS

7.A. Valedictorian and Salutatorian - Superintendent Dr. Robinson-Woods

7.B. 2022-2023 Diploma of Distinction Students

7.D. Recognition for Years of Service - Superintendent Dr. Robinson-Woods

8. SUPERINTENDENT'S REPORT

8.A. Millwood Elementary Learning Academy - Principal Hamilton-Greene
Millwood Arts Academy Middle School - Principal Pete
Millwood High School - Principal Evans

8.B. Director of Operations Report - Shannon Hayes

8.C. Superintendent Robinson-Woods, Ed.D.

8.C.1. Accreditation

8.C.2. TFA - End of Year Presentation

9. ENROLLMENT

9.A. Transfers

9.B. Appeals

10. BOARD POLICIES

11. TREASURER'S REPORT - David Harp, Treasurer
April 30, 2023

12. Board to consider and take possible action, in the absence of the President and/or Clerk, to appoint an acting President and/or acting Clerk for the School District to execute any and all documents pertaining to setting the maturities, date, time and place of the bond sale.

13. Board to consider and take action on a resolution determining the maturities of, and setting a date, time and place for the sale of the $1,585,000 Combined Purpose Building Bonds of this School District and designating bond counsel for this issuance of bonds.

14. CONSENT AGENDA
The Millwood Board of Education uses a consent agenda during school board meetings. Items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all items. The consent agenda consists of the consideration, review, discussion and possible motion to approve the following items as listed under the appropriate categories and identified individually by number and/or alphabet. Items 14A, 14B and 15A-15I.

14.A. EMPLOYMENTS
Recommend the following person(s) be employed as of the effective date specified; and that contract(s) or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the District, the Superintendent or person designated by her; with all other personnel recommendations, including terminations, leaves, retirements and resignations.  See Attachment A and B.

14.B. APPROVAL OF ENCUMBRANCES

Fund	Purchase Order Numbers	Amount
11 - General (Operations)	297 - 325	$61,680.18
21 - Building	22	$54,500.00
22 - Child Nutrition	7	$500,000.00
32 - Bond	15	$10,000.00
86 - Insurance	3	$2,138,311.64

15. PROPOSED GENERAL BUSINESS

15.A. Action to approve OSAI Form 308, Cash Fund Estimate of Needs and Request for Appropriation for Insurance Recovery Fund 86 in the amount of $1,761,641.72 for Fiscal Year 2022-2023.

15.B. Motion to approve Temporary Appropriations for the General Fund in the amount of $8,802.754.00, Building Fund in the amount of $281,856.00 and Child Nutrition Fund in the amount of $759,651.00 for the Fiscal Year of 2023-24.

15.C. Discussion and possible motion to approve the Amendment to Renew the Food Service Management Company Contract with SODEXO - Renewal for the 2023-2024 School Year.

15.D. Motion to approve a travel request for ten (10) Millwood High School students who participate in the GEAR UP Program to go on a College Road Trip to tour four (4) colleges/universities, June 6 - 10, 2023.  GEAR UP will cover all costs for Charter Buses, hotel meals and activity entrance fees.

15.E. Discussion and possible motion to approve the April 26 - 29 out of state travel, lodging, meals and incidentals reimbursement for Pamela Webster, Executive Assistant to the Superintendent who attended the 2023 Boost Conference on behalf of Dr. Robinson-Woods, Superintendent.

15.F. Activity Fund Summary of Accounts for April, FY2023

15.G. Action to approve a gym rental fundraiser for Track with proceeds to be placed in the 810.1 activity account.

15.H. Action to approve a  track and field rental fundraiser for Track with proceeds to be placed in the 810.1 activity account.

15.I. Discussion and possible vote to surplus, outdated computer equipment, textbooks and furniture.

16. STATEMENT OF PUBLIC CONCERN

17. VOTE TO ADJOURN