July 11, 2022 at 5:00 PM - Millwood Board of Education Special Meeting

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. APPROVAL OF PREVIOUS MINUTES 

5. RECOGNITION OF SPECIAL GUEST(S) AND SPECIAL ANNOUNCEMENTS

5.A. Ring Presentation - Shannon Hayes

6. SUPERINTENDENT'S REPORT

6.A. Discussion and possible vote to approve staff beginning and ending dates for school year 2022-2023.

6.B. State Testing Data Presentation - Samone Thompson

6.C. Dress Code Policy - Superintendent Robinson-Woods

6.D. Back to School - Superintendent Robinson-Woods

6.E. New Falcons Academy

7. TREASURER'S REPORT - David Harp, Treasurer

8. Supplemental Appropriations  Fiscal Year 2021-2022

8.A. Discussion and possible vote to approve supplemental appropriations for the General Fund in the amount of $870,854.36 for fiscal year 2021-2022.

9. CONSENT AGENDA
The Millwood Board of Education uses a consent agenda during school board meetings. Items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all items. The consent agenda consists of the consideration, review, discussion and possible motion to approve the following items as listed under the appropriate categories and identified individually by number and/or alphabet. Items 9A, 9B, 10A, 10B, 10C, 10C1, 10C2, 10C3, 10C4, 10C5, 10C6, 10D, 10E, 10F, 10G, 10H, 10I, 10J, 10K, 10L and 10M.

9.A. EMPLOYMENTS
Recommend the following person(s) be employed as of the effective date specified; and that contract(s) or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the District, the Superintendent or person designated by her; with all other personnel recommendations, including terminations, leaves, retirements and resignations.  See Attahcment "A"

9.B. APPROVAL OF ENCUMBRANCES - FY22

FUND	Amount	Purchase Order Numbers
11 General (Operations)	$7,092.84	287 - 291

APPROVAL OF ENCUMBRANCES - FY23

FUND	Amount	Purchase Order Numbers
11 General (Operations)	$1,965,890.91	1 - 106
21 - Building	$312,203.0	1 - 9
22 - Child Nutrition	$207,300.00	1 - 2
86 Insurance	$500,000.00	1

10. PROPOSED GENERAL BUSINESS

10.A. Discussion and approval of Activity Fund Accounts Financials for end of year, June 30, 2022, reporting

10.B.  Activity Fund Summary of Accounts - June FY2022

10.C. Actvity Fund Fundraisers

10.C.1. Action to approve collecting team student dues for Middle and High School Football with proceeds placed in the 801.2 and 801.3 activity accounts,

10.C.2. Action to approve collecting team dues for High School Cross County with proceeds placed in the 803.2 activity account,

10.C.3. Action to approve collecting team dues for High School Softball with proceeds placed in the 802.2 activity account,

10.C.4. Action to approve collecting team dues for High School Volleyball with proceeds placed in the 804.2 activity account,

10.C.5. Action to approve collecting team dues for Millwood Band with proceeds placed in the 921.2 activity account,

10.C.6. Action to approve collecting team dues for Varsity Cheer with proceeds placed in the 808 activity account,

10.D. Discussion and possible motion to approve the Superintendent's travel to Orlando, Florida from July 24-25, 2022 to be a featured speaker at the Education Writers Association (EWA) 75th National Seminar.  There is no cost to the district.

10.E. Discussion and possible motion to enter into an agreement between the following school districts, referred to collectively as "the Districts", to provide transportation services to homeless children so that they may have equal access to a free, appropriated public education for school year 2022-2023.

10.F. Discussion and possible motion to enter into an agreement for services between Independent School District Number 37, Oklahoma County, Oklahoma and The City of Oklahoma City, for Crossing Guard for the school year 2022-2023.

10.G. Discussion and possible motion to approve a General Service Agreement with  AllDay Lawns LLC in the amount of $48,000.00 for fiscal year 2022-2023.

10.H. Discussion and motion to approve Independent School District IO37, Oklahoma County to participate in the CCOSA District Level Services Program costs not to exceed $2000.00.

10.I. Discussion and possible motion to enter into an agreement for services with The City of Oklahoma City, for Crossing Guard for the school year 2022-2023.

10.J. Discussion and possible vote to approve the Cleaning Services Contract Agreement with High Definition Construction & Design for $237,547.68 for FY 2022-2023.

10.K. Discussion and possible vote to approve a Clinical Rotation Agreement with Langston University for school year 2022-2023.

10.L. Discussion and possible vote to approve the General Service Agreement with Customs By Cread LLC to Design and Execute Millwood Mural for a fee of $5,400.00.

10.M. Discussion and possible vote to approve an Attorney-Client Fee Contract with the Frantz Law Group, APLC representing School District's against Juul Labs, Inc and Altria for their role in the youth vaping epidemic.

11. STATEMENT OF PUBLIC CONCERN

12. EXECUTIVE SESSION

12.A. Proposed executive session to discuss negotiations with teachers' association 25 O.S. Section 307 (B)(2).

13. Vote to convene or not to convene in executive session.

14. Acknowledge Board's return to Open Session.

15. Executive Session minutes compliance announcement.

16. VOTE TO ADJOURN