June 15, 2021 at 5:00 PM - Millwood Board of Education Special Meeting

Agenda
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. REORGANIZATION OF THE BOARD OF EDUCATION
5. APPROVAL OF PREVIOUS MINUTES 
Special Meeting Minutes of May 3, May 12 and June 2, 2021.
6. RECOGNITION OF SPECIAL GUEST(S) AND SPECIAL ANNOUNCEMENTS
7. SUPERINTENDENT'S REPORT
7.A. Explanation of Insurance premium increase for school year 2021-2022 by Tom Beckman, The Beckman Company.
7.B. Insurance Claims
7.C. Bond Update
7.D. Millwood Messenger
7.E. Results from Parent Satisfaction Survey
7.F. Vote to approve school year 2021-2022 District Calendar changes.
7.G. Discussion about high school schedule and credits for graduation.
8. TREASURER'S REPORT - David Harp Treasurer
8.A. Discussion and possible motion to approve supplemental appropriations for the General Fund in the amount of $1,371,607.90 for the school year 2020-2021.
8.B. Discussion and possible motion to approve Temporary Appropriations for the General Fund in the amount of $8,000,000, Building Fund in the amount of $250,000 and Child Nutrition Fund in the amount of $350,000 for the fiscal year 2021-2022.
9. ACTIVITY FUND
9.A. Summary of Account - FY 2021 May
9.B. Discussion and possible motion to approve the restructure of Activity Fund Accounts to fall in line with the Oklahoma Education Cost Accounting System by using 800's for Athletics and 900's for Non-Athletics.
10. CONSENT AGENDA
The Millwood Board of Education uses a consent agenda during school board meetings. Items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all items. The consent agenda consists of the consideration, review, discussion and possible motion to approve the following items as listed under the appropriate categories and identified individually by number and/or alphabet. Items 10A, 10B, 11A, 11B, 11C, 11D, 11E, 11F, 11G, 11H & 11I.
10.A. EMPLOYMENTS
Recommend the following person(s) be employed as of the effective date specified; and that contract(s) or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the District, the Superintendent or person designated by her; with all other personnel recommendations, including terminations, leaves, retirements and resignations.  See Attachment A
10.B. APPROVAL OF ENCUMBRANCES
Fund Amount Purchase Order Numbers
#11 - General (Operations) $14,959.82 254 - 260
#21 - Building $67,060.00 15 - 17
11. PROPOSED GENERAL BUSINESS
11.A. Discussion and possible vote to renew 2021-2022 property insurance through The Beckman Company Agent in the amount of $316,120.00.
11.B. Discussion and possible motion to approve the Contract for Audit of Public Schools 2020-2021 School Year with Bledsoe, Hewett & Gullekson, CPAs PPLLP.
11.C. Discussion and possible motion to approve an agreement with the Community Action Agency of Oklahoma City and Oklahoma/Canadian Counties, Inc., for the fiscal year 2021-2022.
11.D. Discussion and possible motion to approve a travel request for six (6) Millwood Public School Staff, four High School Staff and two Arts Academy Middle School Staff to attend the Family Leader Institute/GEAR UP in Las Vegas, Nevada, July 20 -22, 2021 at no cost to the District.
11.E. Discussion and possible vote to approve an agreement with Harp Educational Service, LLC., in the amount  of $15,000.00 for the school year 2021-2022.
11.F. Discussion and possible vote to approve a General Mutual Cooperation Agreement with The board of County Commissioners of Oklahoma County to assist the District as may be requested by the District with reconstruction, improvement, repair or maintenance of property owned by the District for the period of July 1, 2021 through June 30, 2022.
11.G. Discussion and possible vote to approve MOU with Oklahoma City-County Board of Health for school year 2021-2022.
11.H. Discussion and possible vote to approve an agreement with the Community Action Agency of Oklahoma City and Oklahoma/Canadian Counties, Inc., for fiscal year 2021-2022.
11.I. Discussion and possible vote to approve an agreement with ADPC for school year 2021-2022 in an amount not to exceed $8,520.00.
12. STATEMENT OF PUBLIC CONCERN
13. EXECUTIVE SESSION
13.A. Proposed executive session for the purpose of conducting the superintendent's evaluation.  25 O.S. § 307 (B)(1).
13.B. Proposed executive session to discuss negotiations with Millwood Federation of Teachers ' association 25 O.S. Section 307 (B)(2).
13.C. Proposed executive session to review confidential educational records and open transfer requests of students whereby disclosure of any additional information could potentially violate FERPA. 25 O.S. Section 307(B)(7).
14. Vote to convene or not to convene into executive session.
15. Acknowledge Board's return to Open Session.
16. Executive Session minutes compliance announcement.
17. Vote to accept, reject, or modify recommendation of Superintendent Robinson-Woods regarding the open transfer requests of students A-Z.
18. VOTE TO ADJOURN
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