June 29, 2020 at 6:00 PM - Millwood Board of Education Regular Meeting

Agenda
1. CALL TO ORDER
2. ROLL CALL
3. APPROVAL OF PREVIOUS MINUTES 
June 1, 2020 Special Virtual and Physical Meeting Minutes
4. RECOGNITION OF SPECIAL GUEST(S) AND SPECIAL ANNOUNCEMENTS
5. SUPERINTENDENT'S REPORT
5.A. Consider adoption of a Resolution approving and affirming a Lease/Purchase Agreement and authorizing the execution of the same; authorizing employment of School District Counsel, Financial Advisor and Bond Counsel pertaining to financing; and authorizing School District officials to execute any and all necessary documents in connection with the aforementioned transactions.
5.B. Bond Update
5.C. Discussion and possible motion to approve the Millwood Public Schools Data Privacy and Technology Survey. 
5.D. Review Reopening Framework
5.E. Discussion and possible motion to approve teacher return date of August 3, 2020.
5.F. Discussion and possible motion to approve revised school calendar for the 2020-21 school year.
5.G. Discussion and possible vote to approve open transfer requests for the 2020-21 school year.
5.H. Discussion and possible motion to approve of budget for Fiscal Year 2020-21.
5.I. Discussion of Activity Fund.
6. TREASURER'S REPORT - David Harp, Treasurer
7. CONSENT AGENDA
The Millwood Board of Education uses a consent agenda during school board meetings.  Items of a routine nature normally approved at board meetings will be approved by one vote unless any board member desires to have a separate vote on any or all of these items.  The consent docket consists of the consideration, review, discussion and possible motion to approve the following items as listed under the appropriate category and identified individual by alphabet and or number. Item numbers 7A, 7B, 7C, 7D, 8A, 8B, 8C, 8D, 8E, 8F, 8G,8H, 8I, 8J, 8K, 8L, 8M, 8N, 8O, 8P, 8Q, 8R and 8S.
7.A. EMPLOYMENTS
Recommend the following person(s) be employed as of the effective date specified; and that contract(s) or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the District the Superintendent or person designated by her; with all other personnel recommendations, including terminations, leaves, retirements and resignations. See Attachment A and Attachment B.
 
7.B. APPROVAL OF ENCUMBRANCES
Fund Purchase Order Numbers Amount
11 - General (Operations) 252 - 260 $30,550.90
21- Building 21 - 24 $21,246.95
7.C. Consideration and possible motion to approve July 2020 payroll for the employees listed pending approval of Fiscal Year 2019-20 Temporary Appropriations by the County Excise Board.
Name Position
Kimberly Akins Operations Assistant
Helen Bennett MELA Counselor
Jennifer Fuller  Payroll Coordinator (PT)
Lamar Hammon Transportation Director
Lonnita Long Facilities Manager
Dyan Riley AAMS Counselor
Samone Thompson School Logistic Manager
Pamela Webster Executive Assistant to Superintendent
Angelia Wilson HS Counselor
7.D. Consideration and possible vote to approve payments to the following vendors in July 2020. See Attachment C
8. PROPOSED GENERAL BUSINESS
8.A. Discussion and possible vote to approve agreement with Oklahoma Public School Resource Center (OPSRC) for fiscal year 2020-2021, cost not to exceed $3150.00
8.B. Discussion and possible motion to approve Management Employment Service Agreement with OSSBA to join their Employment Program for fiscal year 2020-2021 in the amount of $696.00.
 
8.C. Discussion and possible vote to subscribe to OSSBA Policy Maintenance Service for fiscal year 2020-2021 in the amount of $750.00
8.D. Discussion and possible vote to renew membership with Oklahoma State School Boards Association (OSSBA) for Assemble Annual Subscription for fiscal year 2020-2021, cost not to exceed $1500.00.
8.E. Discussion and possible vote to make application to renew membership with Oklahoma State School Boards Association (OSSBA) for fiscal year 2020-2021 in the amount of $2,350.00.
8.F. Discussion and possible motion to approve an agreement with with the Oklahoma School Assurance Group for Workers' Compensation Insurance for fiscal year 2020-2021, in the amount of $15,906.00
8.G. Discussion and possible vote to approve an agreement with The Center for Education Law, Inc., an Oklahoma Professional Corporation, school year 2020-2021, membership fee in the amount of $700.00.
8.H. Discussion and possible motion to approve an agreement with Harp Educational Services, LLC., for fiscal year 2020-2021 in the amount of $27,000.00.
8.I. Discussion and possible vote to approve an agreement with EAS Consulting, Inc, for fiscal year 2020-2021 in the amount of $12,000.
8.J. Discussion and possible vote to approve annual agreement with Infinite Campus End User License for fiscal year 2020-2021.
8.K. Discussion and possible vote to renew 2020-2021 property insurance through The Beckman Company in the amount of $215,861.00.
8.L.  Approve school district to participate in the CCOSA District Level Services Program cost not to exceed $2000.00
8.M. Approve payment to RK Black for postage meter rental for FY20 (July 1, 2019 - June 30, 2020) not to exceed $3,095.64.
8.N. Discussion and possible motion to approve general service agreement with  AllDay Lawns LLC in the amount of $36,000 for fiscal year 2020-2021.
8.O. Discussion and possible vote to approve a Master Service Agreement with United Systems effective July 1, 2020 through June 30, 2021 in the amount of $61,030.20.
8.P.  Discussion and possible vote to approve an agreement between Langston University and Independent School District Number 37, Oklahoma County, Oklahoma, for Clinical Rotations for school year 2020-2021.
8.Q. Discussion and possible vote to approve agreement with the City of Oklahoma City for Crossing Guard Services for school year 2020-2021.
8.R. Discussion and possible motion to approve or disapprove cleaning services with High Definition Construction & Design in the amount of $218,750.00
8.S. Discussion and possible motion to approve support personnel contract with Jennifer Fuller  to provide payroll clerk, accounts payable and activity fund coordinator services.
9. Proposed executive session to discuss superintendent's contract.  25 O.S. § 307 (B)(1).
10. Proposed executive session to discuss the employment of Susan Baldwin, Dawn Bowles, Phredd Evans, Shannon Hayes and Warren Pete. 25 O.S. Section 307(B)(1)
11. Proposed executive session to discuss negotiations with teachers' association 25 O.S. Section 307 (B)(2).
12. Vote to convene or not to convene into executive session.
13. Acknowledge Board's return to Open Session.
14. Executive Session minutes compliance announcement.
15. Vote to approve, not approve or amend contract for Superintendent.
16. Vote to approve, not approve or amend contract for Susan Baldwin.
17. Vote to approve, not approve or amend contract for Dawn Bowles.
18. Vote to approve, not approve or amend contract for Phredd Evans.
19. Vote to approve, not approve or amend contract for Shannon Hayes.
20. Vote to approve, not approve or amend contract for Warren Pete.
21. Vote to approve or not approve step increases for staff.
22. VOTE TO ADJOURN
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