May 21, 2024 at 6:00 PM - Stilwell Board of Education Regular Meeting

1. CALL TO ORDER AND ROLL CALL OF MEMBERS

2. STILWELL'S COIN OF EXCELLENCE PRESENTATION

3. PATRON PARTICIPATION
Open Forum-Comments from the floor
*The rules for this section are:
-Speakers must identify themselves and sign in prior to the start of the meeting
-Each speaker is given a maximum of three (3) minutes.
-The total time allocated to this item is thirty (30) minutes.
The president reserves the right to interrupt this section and move to the next item.

4. ITEMS FOR INFORMATION

4.a. Superintendent's Report

5. GENERAL CONSENT AGENDA

5.a. Minutes of Regular Meeting - April 16, 2024, Special Meeting - April 29, 2024 and Special Meeting - May 9, 2024.

5.b. Treasurer's Report

5.c. Activity Fund Summary of Accounts

5.d. Encumbrances
General Fund
PO Numbers 796-875 ($496,786.76)

Building Fund
PO Numbers 14-16 ($20,900.00)

General Fund Payroll PO Numbers 50281

6. ITEMS FOR ACTION

6.a. Discussion, consideration and possible action to approve/disapprove the Application for Temporary Appropriation for SY. 24-25.

6.b.  Discussion, consideration and possible action to approve Request for Approval of State Aid and/or Federal Funds for Schools (1) General Fund and Alternative Education Fund Form 307.

6.c. Discussion, consideration and possible action to approve/disapprove the 2025 Federal Assurances and LEA Agreement.

6.d. Discussion, consideration and possible action to approve/disapprove the addendum titled "Support Salary Schedule."

6.e. Discussion, consideration and possible action to approve/disapprove the Amendment of the Food Service Management Company Contract Renewal SY. 24-25.

6.f. Discussion, consideration and possible action to approve/disapprove the OKTLE Contract for SY. 24-25.

6.g. Discussion, consideration and possible action to approve/disapprove the Comprehensive Employment Service Agreement with OSSBA for the SY. 24-25.

6.h. Discussion, consideration and possible action to approve/disapprove the Policy Services Subscription with OSSBA for the SY. 24-25.

6.i. Discussion, consideration and possible action to approve/disapprove the Assemble Annual Subscription with OSSBA for the SY. 24-25.

6.j. Discussion, consideration and possible action to approve/disapprove adding the Artificial Intelligence Systems and Tools Use in the School District Policy.

6.k.  Discussion, consideration and possible action to approve/disapprove Indian Capital Technology Center providing mathematical and science courses to be counted for graduation credit for the SY. 24-25.

6.l. Discussion, consideration and possible action to approve/disapprove of naming Shannon Gilbert as an adjunct instructor for Anatomy and Physiology for the SY. 24-25.

6.m. Discussion, consideration and possible action to approve/disapprove the Transportation Contract Agreement with ICTC for SY. 24-25.

6.n. Discussion, consideration and possible action to approve/disapprove the contract with The Therapy House, LLC for occupational therapy SY. 24-25. 

6.o. Discussion, consideration and possible action to approve/disapprove the contract with Therapy Works for physical therapy SY. 24-25. 

6.p. Discussion, consideration and possible action to approve/disapprove the lease agreement for Miller Office Equipment SY. 24-25.

6.q. Discussion, consideration and possible action to approve/disapprove the Fund Raiser application form for SHS Cheer.

6.r. Discussion, consideration and possible action to approve/disapprove the revised addendum-OS SY 23-24 Out of State Travel/Overnight Trips.
FCCLA - Seattle, Washington
Wrestling - Reno, Nevada
TSA - Orlando, Florida 

6.s. Discussion, consideration and possible action to approve/disapprove adding High School Pom Squad and opening a new sub-account for the High School Activity Account, titled Pom Squad with the sponsors of Leslee Ratliff and Marcie Ketcher. 

6.t. Discussion, consideration and possible action to approve/disapprove opening a new sub-account for the Middle School Activity Account, titled E-Sports with the sponsor of Kristy Brown. 

7. EXECUTIVE SESSION: Proposed Executive Session to discuss the employment, appointment, promotion, demotion, resignation or salaries of personnel pursuant to 25 O.S. Section 307 (B)(1).

7.a. Discuss the resignation letters of the retiring employees:
Cynthia Brown
Margie Littledeer
 

7.b. Discuss the resignation letters of the following employees:
Terry Sweeny
Misty Sweeney
Kyle Decker
Maddison Nation
Derek Kennedy
Thomas Parker
Susan Davidson
Nicholas Davis
Rachelle English
Tonya Means
Brett Bell
Heidi Buchmann Vanderheiden


 

7.c. Discuss the Addendum titled "Summer School June 2024 hourly contracts." 

7.d. Discuss employment for an Assistant Maintenance SY. 24-25.

7.e. Discuss employment for a Speech Pathologist SY 24-25.

7.f. Discuss employment for a Middle School Special Education Teacher SY. 24-25.

7.g. Discuss employment for a First Grade Teacher SY. 24-25.

7.h. Discuss employment for a Head High School Girls Basketball Coach SY. 24-25. 

7.i. Discuss employment for a Head High School Baseball Coach SY. 24-25.

7.j. Discuss employment for a Head High School Girls Fastpitch and Slowpitch Softball Coach SY. 24-25.

7.k. Discuss employment for a Head Middle School and High School Volleyball Coach SY. 24-25.

7.l. Discuss employment for a High School English Teacher SY. 24-25.

8. VOTE TO ACKNOWLEDGE RETURN OF BOARD TO OPEN SESSION 

9. EXECUTIVE SESSION MINUTES COMPLIANCE ANNOUNCEMENT -The Board of Education entered into Executive Session to discuss personnel, the disclosure of which would violate confidentiality requirements of state law; no votes were taken and no other matters were discussed.

10. DISCUSS/VOTE TO APPROVE/DISAPPROVE THE RESIGNATION LETTERS OF THE RETIRING EMPLOYEES:
CYNTHIA BROWN 
MARGIE LITTLEDEER  

11. DISCUSS/VOTE TO APPROVE/DISAPPROVE THE RESIGNATION LETTERS OF THE FOLLOWING EMPLOYEES:
TERRY SWEENEY
MISTY SWEENEY
KYLE DECKER
MADDISON NATION
DEREK KENNEDY
THOMAS PARKER
SUSAN DAVIDSON
NICHOLAS DAVIS
RACHELLE ENGLISH
TONYA MEANS
BRETT BELL
HEIDI BUCHMANN VANDERHEIDEN

12. DISCUSS/VOTE TO APPROVE/DISAPPROVE THE ADDENDUM TITLED "SUMMER SCHOOL JUNE 2024 HOURLY CONTRACTS" AND THE SIGNING OF THE CONTRACTS AS PRESENTED.

13. DISCUSS/VOTE TO APPROVE/DISAPPROVE THE EMPLOYMENT OF AN ASSISTANT MAINTENANCE SY. 24-25.

14. DISCUSS/VOTE TO APPROVE/DISAPPROVE THE EMPLOYMENT OF A SPEECH PATHOLOGIST SY. 24-25.

15. DISCUSS/VOTE TO APPROVE/DISAPPROVE THE EMPLOYMENT OF A MIDDLE SCHOOL SPECIAL EDUCATION TEACHER SY. 24-25.

16. DISCUSS/VOTE TO APPROVE/DISAPPROVE THE EMPLOYMENT OF A FIRST GRADE TEACHER SY. 24-25.

17. DISCUSS/VOTE TO APPROVE/DISAPPROVE THE EMPLOYMENT OF A HEAD HIGH SCHOOL GIRLS BASKETBALL COACH SY. 24-25.

18. DISCUSS/VOTE TO APPROVE/DISAPPROVE THE EMPLOYMENT OF A HEAD HIGH SCHOOL BASEBALL COACH SY. 24-25.

19. DISCUSS/VOTE TO APPROVE/DISAPPROVE THE EMPLOYMENT OF A HEAD HIGH SCHOOL GIRLS FASTPITCH AND SLOWPITCH SOFTBALL COACH SY. 24-25.

20. DISCUSS/VOTE TO APPROVE/DISAPPROVE THE EMPLOYMENT OF A HEAD MIDDLE SCHOOL AND HIGH SCHOOL VOLLEYBALL COACH SY. 24-25.

21. DISCUSS/VOTE TO APPROVE/DISAPPROVE THE EMPLOYMENT OF A HIGH SCHOOL ENGLISH TEACHER SY. 24-25.

22. New Business

23. Adjourn