August 14, 2023 at 6:00 PM - Board of Education Regular Meeting

1. Call to Order

2. Roll Call

3. Flag Salute and Moment of Silence

4. Public Discussion

5. Recognition of Contributions and Donations:

• Victoria Mosburg for receiving the WHEA 2023 Scholarship to pursue a degree in education.

6. Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, modification, and approval of the following items:

6.1. Minutes for regular board meeting on July 10, 2023.

6.2. Minutes for special board meeting on July 25, 2023.

6.3. Minutes for special board meeting on July 28, 2023.

6.4. Encumbrances to be approved:

6.5. Facilities Use:
District
1. Elementary Sports to have a Basketball Camp on September 9, 2023 at Western Heights Middle School Gym and Cafeteria. Sponsor K.Moon and S.Sweeney
 

6.6. Fundraisers
 District
1. Elementary Sports (Basketball) to collect entry fees for elementary Basketball. The fees will be used for uniforms, equipment and future projects and field trips. Activity Account #259. Sponsor K.Moon and S.Sweeney
2. Elementary Sports to sell pulled port amor brisket sandwiches during the various Varsity Football games to raise funds for future projects and equipment for future projects and equipment for future sports and uniforms. Activity Account #259. Sponsor K.Moon and S.Sweeney
3. Central Office/Administration to have a SWAG online store to sell JETS apparel and generate funds to help with admin, teacher and student needs. Activity Account #873 Sponsor C.Culver
John Glenn
1. John Glenn to have a Whataburger Fundraiser Night to raise funds for activity accounts to be used for students, families and school management. Activity Account #175 Sponsor E.Rambo
2. John Glenn to have yearbook sales to raise funds to make the yearbook, activity fund to be used for students, families and school management. Activity Account #175. Sponsor E.Rambo
3. John Glenn to have Fall, Spring and Group Pictures to raise funds for the activity account used for students, families and school management. Activity Account #175. Sponsor E.Rambo
4. John Glenn to have a McDonalds Nights to raise funds for the activity account used for students, families and school management. Activity Account #175. Sponsor E.Rambo
5.John Glenn to sell Teach T-shirts to raise funds for the activity account used for students, families and school management. Activity Account #175. Sponsor E.Rambo
6. John Glenn to sell Kona Ice to raise funds for the activity account used for students, families and school management. Activity Account #175. Sponsor E.Rambo
7.John Glenn to sell student and adult T-shirts to raise funds for the activity account used for students, families and school management. Activity Account #175. Sponsor E.Rambo
8. John Glenn to have a Fall and Spring Carnival to raise funds for the activity account used for students, families and school management. Activity Account #175. Sponsor E.Rambo
9. John Glenn to sell school supply vending to raise funds for the activity account used for students, families and school management. Activity Account #175. Sponsor E.Rambo
10.John Glenn to sell Popcorm to raise funds for the activity account used for students, families and school management. Activity Account #175. Sponsor E.Rambo.
Winds West
1. Winds West to sell T-shirts, yearbooks, previous year yearbooks, Kona Ice, Santa Pictures, Box Tops, Stickers and have a hat day to raise funds for rewards, supplies and incentives for students. Activity Account #851. Sponsor A.Burton
Bridgestone
1. Bridgestone Science to sell Kona Ice to raise funds for science consumable supplies and science fairly project supplies. Activity Account #175. Sponsor D.Baker
2. Bridgestone Cheer to sell candy grams to raise funds to purchase new uniforms, shoes and mats. Activity Account # 285. Sponsor S.Williams and A.Troyer.
3. Bridgestone Cheer to ask for donations to raise funds to purchase new uniforms, shoes and mats. Activity Account #285. Sponsor S.Williams and A.Troyer
4. Bridngestone Cheer to have Restaurant Nights at Teds, The Garage, Buffalo WildWings and McDonalds to raise funds for uniforms, shoes and mats. Activity Account# 285. Sponsor S.Williams and A.Troyer
5. Bridgestone Cheer to sell Tee shirts and Hoodies to raise funds for new uniforms, mats and shoes. Activity Account # 285. Sponsor S.Williams and A.Troyer
Middle School
1. Middle School OFASA Piano to sell Blue and Gold Sausage to raise funds for Piano Activities. Activity Account # 120. Sponsor B.Krumwiede
2. Middle School OFASA Piano to sell Coca Cola products to raise funds for piano activities. Activity Account #120. Sponsor B.Krumwiede
High School
1. High School OFASA Piano to sell Blue and Gold Sausage to raise funds for piano activities. Activity Account #120. Sponsor B.Krumwiede.
2.High School Softball to have a Halloween Carnival and sell tickets to the Carnival games and trunk or treat to raise funds for softball equipment, food and student gifts. Activity Account #271. Sponsor A.Angela and K.Shelley
3. High School OFASA Piano to sell Coca Cola products to raise funds for piano activities.  Activity Account #120. Sponsor B.Krumwiede
 

6.7. Out-of-State Trips:
High School
1. High School NJROTC to go to Six Flags Leadership Experience on September 3, 2023. This was already approved but they had to change the date because of the extreme heat and safety concerns. Sponsor S.Trybus and G.Johnson

6.8. Retirements and Resignations as listed on Exhibit A.
 

7. Renewal of Contracts.

7.1. Discussion and possible action a contract renewal with Meraki for Licenses, Cisco Meraki system manager device license and Meraki MR enterprise.

7.2. Discussion and possible action regarding a contract renewal with the Oklahoma Department of Career and Technology Education.

8. Superintendent, Directors, and Principal Reports and Possible Actions.

8.1. Discussion and possible action regarding recognizing EXCEL Club as a support group and accept the bylaws.

8.2. Discussion and possible action regarding recognizing Bridgestone Cheer Booster Club as a support group.

8.3. Discussion and possible action regarding creating a new logo for our Dual Language program. 

8.4. Discussion and possible action regarding approving activity accounts for the 23-24 school Year.

8.5. Discussion and possible action on new Graduation Requirement forms.

8.6. Discussion and possible action regarding approving School Board Meetings for 2024.

8.7. Discussion and possible action regarding a Memorandum of Understanding between Boys and Girls Club and Western Heights Public Schools. 

8.8. Discussion and possible action regarding a Memorandum of Understanding between OSU Upward Bound and Western Heights Public Schools. 

8.9. Discussion and possible action regarding Certified Negotiation agreement and language for 2023-2024 School Year.

8.10. Discussion and possible action regarding approving Donar's Choose projects for the district.

8.11. Discussion and possible action on entering a purchasing card agreement with Arvest Bank.

8.12. Presentation update from Academic Team

8.13. Presentation update from Julie Moore COO

8.14. Superintendent's Report from Brayden Savage

8.15. Discussion and possible action regarding 1080 School Days to Hours for 2023-2024 School Year.

9. Discussion and possible action regarding the following Board Policies:
* 3.800 GRADES TO BE RECORDED
* 4.105 ATTENDANCE POLICY K-12
  

10. Discussion and possible vote to convene into executive session for the following purposes:

11. Acknowledge return to open meeting and request the Board Clerk to record the minutes of the executive session.

12. Discussion and possible action regarding the employment, hiring, appointment, promotion, disciplining or resignation of certified and support employees listed on Exhibit A.

13. Information Items: The next regular Board Meeting will be September 11, 2023 at 6:00pm at Council Grove Elementary, 7721 Melrose Lane.

14. Board Member Comments:

15. New Business: 

16. Adjournment