December 12, 2022 at 7:00 PM - Board of Education Regular Meeting

1. Call to Order

2. Roll Call

3. Flag Salute and Moment of Silence

4. Public Discussion

5.  Recognize Jerome Johnson Board Member for Office 5 appointed by Governor Kevin Stitt.

6. Discussion and possible action regarding reorganizing the Board of Education President office.

7. Discussion and possible action regarding  reorganizing the Board of Education Vice President Office.

8. Discussion and possible action regarding resignations of Board members Linda Farley (Office 3), Robert Everman (Office 5) and Robert Sharp (Office 4) and declaring Board Offices 3 and 4 vacant.

9. Discussion and possible action regarding the process to fill vacancies in Board Offices 3 and 4.

10. Instruction/General Areas/Special Superintendent Items

10.1. Board commends the following:

10.2. Discussion and presentation from Dawn Bowles 9th Grade Center Principal about UCO Leadership Academy.

10.3. Discussion and possible action regarding a spirit card presentation from First National Bank.

10.4. Discussion and possible action regarding accepting a $20,000.00 donation from Love's Family Affiliated Fund.

10.5. Discussion and possible action regarding declaring discarded materials listed in the attachment as surplus.

10.6. Discussion and possible action regarding approving an update to the 2022-2023 district calendar.

10.7. Discussion and possible action regarding approving an update to the District Activity Manual.

10.8. Discussion and possible action regarding approving a Memorandum of Agreement with WHEA and the Board of Education changing  or adding parts to the Certified Negotiated Agreement.

10.9. Board to receive and discuss a report on FY 2023 School Accreditation for the Western Heights District and all school sites.

10.10. Discussion and possible regarding updating the districts request to purchase form.

10.11. Discussion and possible action regarding appointing Paula Stewart to be Deputy Minutes Clerk

10.12. Discussion and possible action regarding approving a change to the 2022-2023 paydate schedule.

10.13. Board to hear an update about district facilities etc. from Daryl McDaniel, Chief Operations Officer.

11. Consent Agenda; Vote to approve, not approve, modify, or revise any of the following items:

11.1. Approval of the Minutes from the September 12, 2022 Board Meeting.

11.2. Approval of the Minutes from the October 25, 2022 Special Board Meeting

11.3. Treasurer's report for October:

11.4. Treasurer's Report for November.

11.5. Fundraisers:

11.6. Vote regarding Use of Facilities and Equipment requests, which are subject to changes due to administrative scheduling.

11.7. Discussion and possible action regarding High School NJROTC to take an out of state trip to the USS Lexington/Alamo visit/Corpus Christi Naval Air Station. They will leave March 11, 2023 and return March 14, 2023.
 

11.8. Discussion and possible action regarding High School NJROTC to take an out of state trip to Mountain Home Drone Competition. They will leave on February 17, 2023 and return on February 18, 2023.

12. School Finance and Business

12.1. Discussion and possible action regarding the following encumbrances:

12.2. Discussion and possible action regarding approving a contract with Barlow Education Management Services for School Year 2023-2024.

12.3. Discussion and possible action to terminate all future legal services provided by Jerry Colclazier, Colclazier and Associates, Paul Harris, Kevin Coffey, and Harris and Coffey, PLLC, including any non-litigation matters currently being handled by these attorneys.

12.4. Discussion and possible action to request that Oklahoma Schools Insurance Group (OSIG) change legal counsel from Jerry Colclazier and/or Colclazier and Associates and to reassign all litigation cases covered by OSIG for Western Heights Public Schools to another approved law firm and to direct the Superintendent to notify OSIG of this request.

12.5. Discussion and possible action regarding a contract with the Center for Education Law as District’s attorneys.

13. School Policy and Personnel

13.1. Vote regarding the resignations of the following certified personnel:

13.2. Vote regarding the resignation of the following non-certified personnel

13.3. Discussion and possible action regarding the employment of Brayden Savage as Interim Superintendent.

14. Discussion and possible action regarding approving the updated emergency procedure plan for the district.

15. First and Final Hearing: Vote to adopt new school board policy 4.105, ATTENDANCE.

16. First and Final Hearing: Vote to adopt new school board policy 1.110, OPERATIONAL PHILOSOPHY OF THE BOARD OF EDUCATION.

17. First and Final Hearing: Vote to adopt new school board policy 1.200, COMPOSITION OF THE BOARD OF EDUCATION.

18. First and Final Hearing: Vote to adopt new school board policy 1.310, RULES OF ORDER.

19. First and Final Hearing: Vote to adopt new school board policy 1.300, MEETINGS, REGULAR AND SPECIAL.

20. First and Final Hearing: Vote to adopt new school board policy 4.510, GRADE LEVEL PLACEMENT.

21. Discussion and possible vote to convene into executive session for the following purposes:

21.1. A.Discuss the employment, hiring, appointment, promotion, disciplining or resignation of certified and support employees listed on Exhibit A as well as Mannix Barnes pursuant to Title 25 O.S. §307(B)(1);

B.Have confidential communications with the Board's attorney concerning any pending investigation, claim, or action, after the attorney has determined that the disclosure will seriously impair the ability of the Board to process the claim or conduct a pending investigation, or proceeding, pursuant to Title 25 O.S. §307(B)(4).
If executive session is authorized by a majority of a quorum of the board members present, convene in executive session to discuss pending litigation against the State Board of Education in Case No. CV-21-945.:

 

21.2. Acknowledge the end of executive session and return to open meeting.

21.3. Discussion and possible action regarding the employment of the persons listed on Exhibit A.

21.4. Discussion and possible action regarding the employment of Mannix Barnes.

21.5. Discussion and possible action regarding the pending litigation (Case No. CV-21-945) with the State Board of Education.

22. Information and Possible Voting Items. The next regular Board Meeting will be January 10, 2023 at 7:00pm at the Western Heights Administration Board Room, 8401 SW 44th Street.

23. New Business: 

24. Adjournment