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February 3, 2020 at 6:00 PM - Board of Education Regular Meeting

Agenda
1. Invocation and Flag Salute
Speaker(s):  Mr. Leonard Wells
Rationale:  .
2. Call to Order and Roll Call
Speaker(s):  Mr. Leonard Wells
3. Convene in executive session pursuant to 25O.S. 307(B)(!) to interview the applicant(s) for the open School Board Member seat.
3.A. Acknowledge the board has returned from executive session.  Executive session minutes' compliance announcement.
3.B. Discussion and possible action concerning applicant(s) for the open School Board Member seat.
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
4. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Jason Simeroth
4.A. Dianna Mann, Helping Hands Coordinator, is here to spotlight ways YPS volunteers affect the district and community at large.
4.B. Beginning of a 30-day public comment and review of proposed new policy with the intent of board action during the March 2, 2020, regular board meeting.  The policy can be reviewed here:  https://docs.google.com/spreadsheets/d/10qPkKBFhYswsA_b_3x9NYG90O2rIVAsmk6_M57-kyz4/edit#gid=0
5. Board Member Communications and Announcements
5.A. Individual Board Member Comments
5.B. Upcoming Meetings/ Events:
FEBRUARY:
4     Legislative Breakfast 7AM Yukon Police Department, 100 S Ranchwood Blvd.
20    Bonds, Ballots, and Buildings - OSSBA 9am - 3pm Reed Conference Center
24, 25, 27 - Parent Teacher Conferences
28    No School

MARCH:
4   School Law Institute - OSSBA - Moore/Norman Technology Center 9am - 3:30pm
5   Region 10 - OSSBA - Redlands Community College 5:30 - 8:30pm
7   Presidents Workshop - OSSBA - OSSBA Conference Center 9am - 3:30pm
10  Day at the Capitol - OSSBA - OSSBA Conference Center 9am - 3:30pm
16 - 20  Spring Break


 
Speaker(s):  Mr. Leonard Wells
6. Communications - Request for patrons to address the board - Pursuant to Board Policy AF, comments can be made only by district patrons concerning items listed on this agenda.
Speaker(s):  Mr. Leonard Wells
7. Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless a board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Leonard Wells
7.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments:
7.B. Treasurer's Report(s) and General Fund Report(s)
Attachments:
7.C. Child Nutrition Report
Attachments:
8. Business Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Leonard Wells
8.A. Surplus items 
In addition to the attached inventories to be surplused, Special Services has 11 out of date and incomplete Boardmaker kits, baseball has 22 white pair of game pants and 3 pair of gray game pants that need to be declared surplus. They have holes or are stained beyond cleaning. They will be discarded. 
Attachments:
8.B. New Contract for custodial services at the PreK-3 school sites.
Rationale:  To provide more efficient and consistent cleaning services for our district facilities.  Please see the attached Item of Consideration and contract for specifics.
Goals:
  • FACILITIES- Provide efficient, cost effective facilities that address the learning needs of our students and enhance instruction.
8.C. Out of state travel requests
Rationale:  Tami Massey, Darin Chapin, and Derek Chapin, YMS and YHS Vocal Music teachers, are taking 7 students March 4, to 7, 2020, to Little Rock, AR, for the SW Division American Choral Directors Conference/Honor Choirs.  General fund is covering the expense of approximately $1,600.00 for Tami while an activity account will fund the same amount for Darin and Derek Chapin.
Christy Clemons, Transportation Director, is attending Transfinder University in Dallas, TX, February 11, to 13, 2020.  General fund is covering the expense of approximately $2,200.00.
8.D. YFAC Rental Contract
8.E. Playground options for Lakeview ES and Independence ES.
8.F. Discussion and possible action on a district wide LED project with Oklahoma LED.
Goals:
  • FACILITIES- Provide efficient, cost effective facilities that address the learning needs of our students and enhance instruction.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
8.G. Discussion and possible action on the new start times for all sites.
9. Minutes for the January 7, 2020, regular board meeting.
Attachments:
10. New Business:  this business, in accordance with Oklahoma Statutes, title 25-311 (A)(9) is limited to any matter not known about or which could not have been reasonably forseen prior to the time of posting this agenda. 
11. Personnel Docket:
Speaker(s):  Mr. Leonard Wells
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
11.A. Personnel-Vote to convene or not to convene in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, employment of support and certified personnel, promotions, recommendation of change of assignment, and/or transfers as listed on the attached Exhibit A.
Attachments:
11.B. Acknowledge the board has returned from executive session. Executive session minutes' compliance announcement.
11.C. Approval of Personnel Items as listed.
12. Adjournment
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