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December 2, 2019 at 6:00 PM - Board of Education Regular Meeting

Agenda
1. Invocation and Flag Salute
Speaker(s):  Mr. Leonard Wells
Rationale:  Dana from Passion Church will provide the invocation.
2. Call to Order and Roll Call
Speaker(s):  Mr. Leonard Wells
3. Reports/ Comments from Superintendent and/or Staff

Congratulations!
Clayton Cannon is the 2019 Middle School Teacher of the Year winner for Oklahoma Council for the Social Studies.
Gena Barnhill was awarded the Presidential Award of Excellence for Science and Mathematics.

Attendance Zones

Enrollment Trends
Speaker(s):  Dr. Jason Simeroth
Attachments:
3.A. Beginning of a 30-day public comment and review of many proposed new policies and policy modifications with the intent of board action during the January 7, 2020, Regular Board Meeting.  The policies can be reviewed here:   https://docs.google.com/spreadsheets/d/10qPkKBFhYswsA_b_3x9NYG90O2rIVAsmk6_M57-kyz4/edit?usp=sharing
4. Board Member Communications and Announcements
4.A. Individual Board Member Comments
4.B. Upcoming Meetings/ Events:
Speaker(s):  Mr. Leonard Wells
Rationale:  DECEMBER:
2     8AM Open Filing begins for Seats #3 and #5 - Canadian County Clerk's               Office 201 N Choctaw Ave. El Reno, OK 73036
3     Legislative breakfast  7AM Yukon Police Department, 100 S Ranchwood             Blvd.
4     5PM Open Filing ends for Board Seats #3 and #5
23-31     Christmas Break

JANUARY:
BOARD APPRECIATION MONTH
1-5     Christmas Break
7     Board Meeting (6:00PM)
7     Legislative Breakfast  7AM Yukon Police Department, 100 S Ranchwood         Blvd.
20     Martin Luther Kin Day (No School)
23     Administration Luncheon (11:30AM)
 
5. Communications - Request for patrons to address the board - Pursuant to Board Policy AF, comments can be made only by district patrons concerning items listed on this agenda.
Speaker(s):  Mr. Leonard Wells
6. Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless a board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Leonard Wells
6.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments:
6.B. Treasurer's Report(s) and General Fund Report(s)
Attachments:
6.C. Child Nutrition Report
Attachments:
7. Business Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Leonard Wells
7.A. Minutes of the November 4, 2019, Board Meeting.
Attachments:
7.B. Out of state travel requests.
Each attached travel request indicates who is traveling, where, if students are involved, and the funding source.
7.B.I. J Parker, Spanish teacher at YHS, is traveling to Costa Rica January 16 through 20, 2020.  This is a training trip for group leaders of future student trips.  The only expense to YPS is for a substitute.  Ms. Parker will be using two personal days.
Attachments:
7.B.II. T. Webb, YHS Cheer, is traveling with 18 students and 10-15 parents/guardians via school vehicle to Dallas, TX, January 31, through February 2, 2020.  This trip is to compete in the National Cheerleaders Association High School Nationals.  Registration and lodging is being paid for by the parents through the Booster Club.  Booster club is also covering the expense of the district vehicle and per diem for the bus driver.  
Attachments:
7.B.III. V. Branstool, Student Information System, is traveling to Manhattan, KS, for the PowerSchool User Group Conference, April 6-8. 2020.  The $1,600.00 in purchase orders to cover registration, lodging, transportation, and per diem are from general funds.
Attachments:
7.C. Surplus items listed in Rationale and on attached lists.
Rationale:  90 student desk/chair combo units from the 7th-8th grade building are being surplused.
15 adult sized heavy wooden chairs from the Surrey Hills  ES building are being surplused.
Attachments:
7.D. Leadership Development contract with Summit Partner Services.  
Rationale:  Cost analysis:  Not to exceed $17,500.00 paid for with Title II (Professional Development) Federal Funding.
Attachments:
8. New Business:  this business, in accordance with Oklahoma Statutes, title 25-311 (A)(9) is limited to any matter not known about or which could not have been reasonably forseen prior to the time of posting this agenda. 
9. Personnel Docket:
Speaker(s):  Mr. Leonard Wells
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
9.A. Personnel-Vote to convene or not to convene in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, employment of support and certified personnel, promotions, recommendation of change of assignment, and/or transfers as listed on the attached Exhibit A as well as to discuss the contract of the superintendent.
Attachments:
9.B. Acknowledge the board has returned from executive session. Executive session minutes' compliance announcement.
9.C. Approval of Personnel Items as listed on Exhibit A and the terms of the Superintendent's employment contract for the 2020-2023 school years.
10. Adjournment
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