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October 7, 2019 at 6:00 PM - Board of Education Regular Meeting

1. Invocation and Flag Salute:
Chad Penner, Canadian Hills Nazarene, is invited to give the invocation.
Speaker(s):  Mr. Leonard Wells
2. Call to Order and Roll Call
Speaker(s):  Mr. Leonard Wells
3. Reports/ Comments from Superintendent and/or Staff
Thank the Yukon Police Department and SRO's
Chief John Corn
Captain Zach Roberson 
Sgt. Jose Gomez
Sgt. Scott Franklin - SRO YPD
Sgt. Andy Henderson - SRO YPD
Also mention the cooperation and help from our security guards
R. Milner's art class from Myers ES provided the art work for the boards.
The Board Seats #5 and #3 open filing is 8am Monday, December 2, through 5pm Wednesday December 4, 2019.  Seat #5 is a 5-year term and Seat #3 is a 3-year term.
Speaker(s):  Dr. Jason Simeroth
3.A. Item of information:  Contract with Canadian Valley Tech Center for transporting students.  CVTC will make four quarterly payments for an annual total of $31,850.00 for YPS transporting students to their two locations. This price has been consistent for at least the last five years. 
4. Board Member Communications and Announcements
4.A. Individual Board Member Comments
4.B. Upcoming Meetings/ Events:
17-21   Fall Break
4    School Board Meeting - 6:00pm
5    Legislative Breakfast - 7am Yukon Police Department, 100 S. Ranchwood Blvd.
14   YPSFE Foundation Banquet - The Palace Event Center, 2310 N Banner Rd., El Reno, Doors open at 6:30pm, Dinner is at 7:00pm.
25-29   No School - THANKSGIVING BREAK
2    8AM Open Filing begins for Board Seats #3 and #5
4    5PM Open Filing ends for Board Seats #3 and #5
Speaker(s):  Mr. Leonard Wells
5. Communications - Request for patrons to address the board - Pursuant to Board Policy AF, comments can be made only by district patrons concerning items listed on this agenda.
Speaker(s):  Mr. Leonard Wells
6. Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless a board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Leonard Wells
6.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments: (1)
6.B. Treasurer's Report(s) and General Fund Report(s)
6.C. Child Nutrition Report
Attachments: (1)
7. Business Item:  Separate Vote
7.A. Discussion and possible action on the Minutes from the Special Board Meeting on September 25, 2019, 
Attachments: (1)
8. Business Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Leonard Wells
8.A. Board meeting minutes from September 9, 2019.
Attachments: (1)
8.B. 2019-2020 CV Tech Syllabi Book
Rationale:  OSDE requires we approve the academic courses offered by Canadian Valley Technology Center.
8.C. Changes to Board Policies.  
Rationale:  Policies can be found by clicking on the link:
Most of the changes are due to changes in governing state and federal laws.  
8.D. Fundraiser requests
Rationale:  These requests did not make the original deadline.
Attachments: (3)
8.E. Out of state travel requests.
Rationale:  Each attached travel request indicates who is traveling where, if students are involved, and the funding source.
8.E.I. W. and J. Schneider, T Jackson, & T Vestal are traveling to Ft. Smith, AR, December 20, taking 20 wrestlers to compete in the Battle for the Belt.  They will return December 21, 2019.  
Rationale:  The booster club is paying the $300.00 registration fee for the tournament.  The district general fund will cover the cost of transportation and substitutes.  
J. Schneider and T. Vestal's travel documents were approved on the September board meeting.
8.E.II. B. Ruiz and K. James are traveling to Phoenix, AZ, March 12, 2020, taking 25 students to compete in the Best of the West baseball tournament.  They will return March 20.
Rationale:  The booster club is covering the registration, rooms, and per diem expenses.  The district will cover any expense for substitutes and a school vehicle.
8.E.III. S. Stevens and D. Beams are traveling to Indianapolis, IN, October 29, 2019, taking 12 students to participate in the 2019 National FFA Convention.  They will return November 2, 2019.
Rationale:  The booster club is paying for registration and lodging.  District general fund is covering the cost of substitutes and a district vehicle.  Votech Grants will cover per diem.  
8.E.IV. D. Chapin and D. Chapin will be taking 100 students to San Antonio, TX, March 25, 2020, to compete in the National Choral Contest.  They will return March 28.
Rationale:  The booster club will cover the expense of registration, lodging, and buses.  District funds will cover per diem and the cost of one substitute.
8.E.V. D. Chapin and D. Chapin are taking 12 students to Kansas City, KS, November 13, 2019, to attend the acapella jazz ensemble.  They will return November 15.
Rationale:  The booster club will cover registration, lodging, and transportation expenses.  The district will cover the cost of substitutes.
8.E.VI. B. Hackett and R. Patrick are traveling to Hoffman Estates, IL, November 3, 2019, to attend Everyday Practices that Engage and Empower Readers and Writers.  They will return November 4.
Rationale:  The district will cover the expense of registration and substitutes while an activity fund is paying for lodging, air fare, and per diem.
8.E.VII. R. Shoaf is taking four students to Lewisville, Tx, October 11, 2019, to run the Special Olympics Red River Rivalry Flag Football tournament.  They will return October 12.
Rationale:  All expenses to be covered by the Special Olympics.
8.E.VIII. D. Morris, M. Megli, & M. Barlow will be traveling to Denver, CO, to attend an Aeropsace Symposium to determine the feasibility of developing an Aerospace program at YHS.  They will travel from November 10, to 12, 2019.
Rationale:  The total expense for this trip will be covered with district general funds not to exceed $2,620.00.
8.E.IX. W. Duty & R. Reape are taking 17 students to Orlando, Fl, January 29, 2020, to attend the Universal Dance Association's National Dance Team Championship.  They will return February 3. 
Rationale:  The only expense to the district will be for substitutes.
8.E.X. S. Loupe is taking 6 students to Dallas, TX, November 15, 2019, to attend the FCCLA National Fall Conference.  They will return November 17.
Rationale:  The cost of this trip is being covered by an activity fund with the exception of the teacher's per diem of approximately $150.00 coming from the district's general fund.
8.F. Board Meeting Schedule for calendar year 2020.
Rationale:  One calendar has board meetings the second Monday of the month if the first Monday immediately follows a holiday.  The other calendar has board meetings the first Tuesday following a holiday.
Attachments: (2)
8.G. YFAC Rental Contract 
January 10 and 11, 2020, for the Oklahoma Choral Directors All State Festival
8.H. Surplus Items
1998 Vanhoul VIN#YE2TC76BXW2029921
1998 Vanhoul VIN#YE2TC76BXX2029970
Two Red and White Coach Busses
Please see two additional lists as attachments.
Attachments: (2)
8.I. Contract with Youth & Family Services to continue providing emergency shelter, counseling, delinquency prevention, transitional living, and educational programs for clients from our schools. The amount and services are the same as years past.
8.J. Board of Education Election Resolution
9. New Business:  this business, in accordance with Oklahoma Statutes, title 25-311 (A)(9) is limited to any matter not known about or which could not have been reasonably forseen prior to the time of posting this agenda. 
10. Personnel Docket:
Speaker(s):  Mr. Leonard Wells
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
10.A. Personnel-Vote to convene or not to convene in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, employment of support and certified personnel, promotions, recommendation of change of assignment, transfers, and/or transfers as listed on the attached Exhibit A as well as to discuss the contract and evaluation of the superintendent.  
10.B. Acknowledge the board has returned from executive session. Executive session minutes' compliance announcement.
10.C. Approval of Personnel Items as listed.
Attachments: (1)
11. Adjournment

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