July 8, 2019 at 6:00 PM - Board of Education Regular Meeting
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1. Invocation and Flag Salute
Agenda Item Type:
Information Item
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1.A. Invocation- Pastor Brian Grider of Trinity Baptist Church.
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Information Item
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1.B. Flag Salute
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Procedural Item
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2. Call to Order and Roll Call
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Procedural Item
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2.A. Call to Order and Roll Call
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Action Item
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3. Reports/ Comments from Superintendent and/or Staff
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Information Item
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4. Board Member Communications and Announcements
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Information Item
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4.A. Individual Board Member Comments
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Information Item
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4.B. Upcoming Meetings/ Events:
July:
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Information Item
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5. Communications
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Information Item
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5.A. Communications- Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by district patrons, concerning items listed on this agenda.
Agenda Item Type:
Information Item
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6. Business Item: Separate Vote
Agenda Item Type:
Action Item
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6.A. Meeting minutes from the June 20, 2019, Special Board Meeting.
Agenda Item Type:
Action Item
Attachments:
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7. Business Items: Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless a board member desires to have a separate vote on any or all of the consent items.
Agenda Item Type:
Consent Agenda
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7.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Agenda Item Type:
Consent Item
Attachments:
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7.B. Treasurer's Report(s) and General Fund Report(s)
Agenda Item Type:
Consent Item
Attachments:
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7.C. Child Nutrition Report
Agenda Item Type:
Consent Item
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7.D. Activity Fund Reports
Agenda Item Type:
Consent Item
Attachments:
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8. Business Items Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.
Agenda Item Type:
Consent Agenda
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8.A. Renewal of the Sublease Agreement dated May 1, 2019, between the District and Canadian County Educational Facilities Authority for the fiscal year ending June 30, 2020, as required under the provisions of the agreement.
Agenda Item Type:
Consent Item
Rationale:
Cost analysis: $16,960,000.00
Attachments:
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8.B. Minutes of the June 3, 2019, board meeting.
Agenda Item Type:
Consent Item
Attachments:
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8.C. Contract for the 19-20 school year with The Center for Educational Law.
Agenda Item Type:
Consent Item
Rationale:
Cost analysis: $700.00. There are no changes in the contract from last year.
Attachments:
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8.D. Out of state travel request from T. McKeown, YuCan, to attend the Community Anti-Drug Coalition of America in Dallas, Tx, July 14, through July 18, 2019. Ms. McKeown will be taking 10 students in school vehicles with another district employee.
Agenda Item Type:
Consent Item
Rationale:
Cost analysis: Total cost of the trip $9940.00 to be covered by the STOP Act grant.
Attachments:
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8.E. Out of state travel request from S. Snowden, YuCan, to attend the Community Anti-Drug Coalition of America in Dallas, Tx, July 14, through July 18, 2019. Ms. Snowden will be taking 10 students in school vehicles with another district employee.
Agenda Item Type:
Consent Item
Rationale:
Cost analysis: Total cost of the trip $9940.00 to be covered by the STOP Act grant.
Attachments:
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8.F. Out of state travel request from D. Ray, YHS, to attend AP Computer Science Principles class in Arlington, TX, July 7, through July 11, 2019.
Agenda Item Type:
Consent Item
Rationale:
Cost analysis: Curriculum will pay the registration cost of $575 from general funds. AP Activity account will cover the balance of the trip cost $690.00.
Attachments:
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8.G. Out of state travel request for A. McGuire, IES STEM teacher, to travel to Dallas, TX, to attend Project Lead the Way training.
Agenda Item Type:
Consent Item
Rationale:
Cost analysis: $1,200 from general fund
Attachments:
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8.H. Contract renewal with Canadian County Education Center for continued Alternative Education services.
Agenda Item Type:
Consent Item
Rationale:
Cost analysis: The fee of $3,500.00 per student for 18 students is waived for the 19/20 school year. The contract has no changes from last year.
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8.I. Proposed policy DEE, Expense Reimbursement.
Agenda Item Type:
Consent Item
Rationale:
Policy can be viewed at: https://sites.google.com/a/yukonps.com/policy/?scrlybrkr=59d0f899
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8.J. Change of school lunch prices.
Agenda Item Type:
Consent Item
Rationale:
A $0.10 increase was added to all school lunch prices per the attached.
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8.K. Resolution to join OSIG.
Agenda Item Type:
Consent Item
Rationale:
Joining OSIG provides a basis for YPS to more economically obtain insurance coverage.This is an annual paper trail that follows approval of insurance quote that was finalized at the June meeting.,
Attachments:
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8.L. Contract agreement with BC Behavioral LLC. This contract is for remainder of ESY and the 2019-2020 school year. The name of the under-aged student has been redacted according to FERPA regulations.
Agenda Item Type:
Consent Item
Rationale:
Cost analysis: $40,000 for the remainder of the ESY and the 2019-2020 school year.
This student's needs exceed what we are able to provide safely in our district with our personnel. The needs encompass both student and teacher safety and it is our responsibility to provide for the education of every student that walks through our doors.
Attachments:
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8.M. Contract with My ASL Interpreting Services for school year 2019-2020.
Agenda Item Type:
Consent Item
Rationale:
Cost analysis: not to exceed $45.00 per hour.
Attachments:
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8.N. Items for surplus.
Agenda Item Type:
Consent Item
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8.O. Renewal contract with Omega Security Specialists, Inc.
Agenda Item Type:
Consent Item
Rationale:
There are no changes in the contract or the cost of the contract from last year.
Attachments:
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8.P. Renewal contract with Big Five Community Services, Inc.
Agenda Item Type:
Consent Item
Rationale:
The only change from last years' contract is our 50% share of the raises provided to our certified and support staff for the 19/20 school year.
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8.Q. Open transfers for school year 2019-2020.
Agenda Item Type:
Consent Item
Attachments:
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8.R. Yukon High School activity fund account changes.
Agenda Item Type:
Consent Item
Attachments:
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8.S. Contract with Oklahoma Family Counseling Centers (BRIDGES) for day treatment, partial hospitalization, school-based mental health services and out-patient extended services.
Agenda Item Type:
Consent Item
Rationale:
Cost analysis: not to exceed $38,000 same as last year.
Attachments:
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8.T. Renew contract with House of Healing.
Agenda Item Type:
Consent Item
Rationale:
There are no changes in the wording or cost of the contract from school year 2018-2019.
Attachments:
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8.U. Student Handbook, Environmental Health and Safety Plan, and Marzano Casual Evaluation System & State TLE Requirements.
Agenda Item Type:
Consent Item
Rationale:
Documents have been updated for the 2019-2020 school year to reflect staff changes, state requirements, and law changes.
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9. New Business:
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Action Item
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9.A. New Business-This business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
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Action Item
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10. Personnel Docket:
Agenda Item Type:
Action Item
Goals:
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10.A. Personnel-Vote to convene or not to convene in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, employment of support and certified personnel, promotions, recommendation of change of assignment, and/or transfers as listed on the attached Exhibit A.
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Action Item
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10.B. Acknowledge the board has returned from executive session. Executive session minutes' compliance announcement.
Agenda Item Type:
Procedural Item
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10.C. Approval of Personnel Items as listed.
Agenda Item Type:
Action Item
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11. Adjournment
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11.A. Consideration of and motion to adjourn the meeting
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Action Item
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