February 4, 2019 at 6:00 PM - Board of Education Regular Meeting
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1. Invocation and Flag Salute
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Information Item
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1.A. Invocation- Scott Kinney, Associate Pastor, Trinity Baptist Church
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Information Item
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1.B. Flag Salute
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Procedural Item
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2. Call to Order and Roll Call
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Procedural Item
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2.A. Call to Order and Roll Call
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Action Item
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3. Reports/ Comments from Superintendent and/or Staff
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Information Item
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3.A. We hired a total of 23 furloughed federal employees.
Agenda Item Type:
Action Item
Goals:
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3.B. Presentation: Ranchwood Elementary School
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Action Item
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3.C. Analysis of Midyear State Allocation
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Action Item
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4. Board Member Communications and Announcements
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Information Item
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4.A. Individual Board Member Comments
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Information Item
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4.B. Upcoming Meetings/ Events:
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Information Item
Rationale:
FEBRUARY:
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5. Communications
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Information Item
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5.A. Communications- Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by district patrons, concerning items listed on this agenda.
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Information Item
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6. Business Item: Separate Vote
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Action Item
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6.A. Approve or disapprove the lowest bid from Wynn Construction Co., Inc to furnish all labor, materials, and equipment necessary for the Redstone Intermediate School.
Agenda Item Type:
Action Item
Rationale:
Cost analysis: The lowest bid was $22,855,000.00.
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7. Business Items: Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless a board member desires to have a separate vote on any or all of the consent items.
Agenda Item Type:
Consent Agenda
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7.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Agenda Item Type:
Consent Item
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7.B. Treasurer's Report(s) and General Fund Report(s)
Agenda Item Type:
Consent Item
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7.C. Child Nutrition Report
Agenda Item Type:
Consent Item
Attachments:
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8. Business Items Consent Docket:
All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.
Agenda Item Type:
Consent Agenda
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8.A. Accept and approve the minutes from the January 7, 2019, Special Board Meeting as presented or following modifications.
Agenda Item Type:
Consent Item
Attachments:
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8.B. Accept and approve the minutes from the January 7, 2019, Regular Board Meeting as presented or following modifications.
Agenda Item Type:
Consent Item
Attachments:
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8.C. Approve the proposed policy FDAH: Education of Migratory Children.
Agenda Item Type:
Consent Item
Rationale:
The proposed policy has been available on the website for comments, feedback and discussion since the the January 7, 2019, board meeting.
https://docs.google.com/document/d/1jrZGytB7rvBUE7wEZvjBl0lLSiMJgE2ZuMd1nmSCgeU/edit |
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8.D. Approve Out of State Travel Request for Denley Castleberry, YHS Asst. Principal, to attend College Board New England Regional Forum January 28 & 29, 2019, in Boston, MA.
Agenda Item Type:
Consent Item
Rationale:
Cost analysis: The cost of this trip will be covered by the College Board. Ms. Castleberry will present on a panel, information to attendees regarding the AP Fall Exam Registration Pilot.
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8.E. Approve Out of State Travel request for Denley Castleberry, YHS Asst. Principal, to attend the College Board Middle States Regional Forum February 6 & 7, 2019, in Baltimore, MD.
Agenda Item Type:
Consent Item
Rationale:
Cost analysis: The cost of this trip will be covered by the College Board. Ms. Castleberry will present on a panel, information to attendees regarding the AP Fall Exam Registration Pilot.
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8.F. Approve Out of State Travel Request for Denely Castleberry, YHS Asst. Principal, to attend College Board Midwestern Regional Forum, February 9 & 10, 2019, in Cleveland, OH.
Agenda Item Type:
Consent Item
Rationale:
Cost analysis: The cost of this trip will be covered by the College Board. Ms. Castleberry will present on a panel, information to attendees regarding the AP Fall Exam Registration Pilot.
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8.G. Approve Out of State Travel Request for Denley Castleberry, YHS Asst. Principal, to attend the College Board Western Regional Forum in Newport Beach, CA, February 21 & 22, 2019.
Agenda Item Type:
Consent Item
Rationale:
Cost analysis: The cost of this trip will be covered by the College Board. Ms. Castleberry will present on a panel, information to attendees regarding the AP Fall Exam Registration Pilot.
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8.H. Approve Out of State Travel Request for Melissa Barlow, YHS Principal, to attend the College Board New England Regional Forum January 28 & 29, 2019, in Boston, MA.
Agenda Item Type:
Consent Item
Rationale:
Cost analysis: The cost of this trip will be covered by the College Board. Ms. Barlow will present on a panel, information to attendees regarding the AP Fall Exam Registration Pilot.
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8.I. Approve Out of State Travel Request for Melissa Barlow, YHS Principal to attend the College Board Midwestern Regional Forum February 9 & 10, 2019, in Cleveland, OH.
Agenda Item Type:
Consent Item
Rationale:
Cost analysis: The cost of this trip will be covered by the College Board. Ms. Barlow will present on a panel, information to attendees regarding the AP Fall Exam Registration Pilot.
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8.J. Approve Out of State Travel Request for Melissa Barlow, YHS Principal to attend the College Board Western Regional Forum February 21 & 22, 2019, in Newport Beach, CA.
Agenda Item Type:
Consent Item
Rationale:
Cost analysis: The cost of this trip will be covered by the College Board. Ms. Barlow will present on a panel, information to attendees regarding the AP Fall Exam Registration Pilot.
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8.K. Approve Out of State Travel Request for Melissa Barlow, YHS Principal to attend College Board Middle State Regional Forum February 6 & 7, 2019, in Baltimore, MD.
Agenda Item Type:
Consent Item
Rationale:
Cost analysis: The cost of this trip will be covered by the College Board. Ms. Barlow will present on a panel, information to attendees regarding the AP Fall Exam Registration Pilot.
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8.L. Approve Out of State Travel Request from J. Dawson, teacher YHS to attend Alliance Francaise March 16 - 30, 2019, in Amiens, France, as a chaperone/teacher.
Agenda Item Type:
Consent Item
Rationale:
Cost analysis: The district will cover the expense for 5 half-day substitutes. Ms. Dawson will be traveling as a chaperone/teacher for eight scholarship students from the metro area. They will be staying 2 weeks in Amiens, France.
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8.M. Approve Out of State Travel Request from Denley Castleberry, YHS Asst. Principal to attend Southwest Regional College Board Forum February 12-15, 2019, in San Antonio, TX.
Agenda Item Type:
Consent Item
Rationale:
Cost analysis: PO's totaling $1,620.00 to be funded from site activity funds.
"College Board is working on changing the AP Exam Registration Process. We have been a part of the initial process, but will learn more about upcoming changes and processes that we will need to adapt to in the near future. I will learn from others best practices and ways to improve our AP Program at YHS." |
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8.N. Approve authorization of Spencer Fane, LLP to file litigation on behalf of Yukon Public Schools to challenge the decision of the Oklahoma Tax Commission to withhold future motor vehicle collections from the district and other school districts and appointing the Superintendent as the Board's contact and representative for all OTC litigation related decisions.
Agenda Item Type:
Consent Item
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8.O. Approve terms of new contract with Red Earth to provide lawn mowing services for the 2019 growing season.
Agenda Item Type:
Consent Item
Rationale:
Cost analysis: $163,964.00 for 28 mowings for all school sites including the new 5 acres at 710 Vandament plus the administration building. An increase from 21 mowings at a cost of $102,300.00.
Attachments:
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8.P. Approve surplus of books and technology as listed on attached.
Agenda Item Type:
Consent Item
Attachments:
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9. New Business:
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Action Item
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9.A. New Business-This business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
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Action Item
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10. Personnel Docket:
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Action Item
Goals:
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10.A. Personnel-Vote to convene or not to convene in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, employment of support and certified personnel, promotions, recommendation of change of assignment, and/or transfers as listed on the attached Exhibit A.
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Action Item
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10.B. Acknowledge the board has returned from executive session. Executive session minutes' compliance announcement.
Agenda Item Type:
Procedural Item
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10.C. Approval of Personnel Items as listed.
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Action Item
Attachments:
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11. Adjournment
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11.A. Consideration of and motion to adjourn the meeting
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Action Item
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