Public Meeting Agenda: January 7, 2019 at 6:00 PM - Board of Education Regular Meeting

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January 7, 2019 at 6:00 PM - Board of Education Regular Meeting Agenda

January 7, 2019 at 6:00 PM - Board of Education Regular Meeting
1. Invocation and Flag Salute
1.A. Invocation- Pastor Ray Rhoton, Lead Pastor, Bethel Community Church.
Speaker(s):  Mr. Rex Van Meter
1.B. Flag Salute
2. Call to Order and Roll Call
2.A. Call to Order and Roll Call
Speaker(s):  Mr. Rex Van Meter
3. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Jason Simeroth
3.A. School Board Recognition
Speaker(s):  Dr. Jason Simeroth
Rationale:  January is School Board Recognition Month.  Some YMS StuCo members are here to present a gift and say thank you.
3.B. District presentation in memory of Dixie Ritz.
Speaker(s):  Dr. Jason Simeroth
3.C. Mr. Haggard is here to spotlight Parkland Elementary School.
3.D. College remediation and graduation rate presentation.
Speaker(s):  Dr. Sheli McAdoo and Melissa Barlow
3.E. Change of team branding.
3.F. Beginning of a 30-day public comment and review of the proposed policy FDAH with the intent of a second reading and board action during the February 4, 209, Regular Board Meeting.
Attachments:
  • 12/11/2018 at 11:18 AM
4. Board Member Communications and Announcements
4.A. Individual Board Member Comments
4.B. Upcoming Meetings/ Events:
Rationale:  JANUARY:
     Board Appreciation Month

8 - Legislative Breakfast - Yukon Police Department
10 - Administration Luncheon (11:30-1) 
21 - Martin Luther King Day (No School)

FEBRUARY:
4 - Legislative Advocacy for Education Leaders
(OSSBA - 9am to 3:30pm  Edmond Conference Center)
18, 19, 21 - Parent Teacher Conferences
22 - No School 
26 - Region 10 Spring Meeting
(OSSBA 5:30 - 8:30 pm Redlands Community College)
5. Communications
5.A. Communications- Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by district patrons, concerning items listed on this agenda.
Speaker(s):  Mr. Rex Van Meter
6. Business Item: Separate Vote
6.A. Accept and approve the minutes from the regular board meeting, December 3, 2018, which may be approved as presented or following modifications.
Attachments:
7. Business Items: Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless a board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Rex Van Meter
7.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments:
7.B. Treasurer's Report(s) and General Fund Report(s)
Attachments:
7.C. Child Nutrition Report
Attachments:
8. Business Items Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Rex Van Meter
8.A. Approve out of state travel request from W. Walker, YHS-Athletic Trainer, to attend the National Athletic Trainer Association Annual Symposium in Las Vegas, NV, June 22-27, 2019.
Rationale:  Cost analysis:  The registration cost of $544.00 will be paid for with Athletics' Activity fund and the travel expenses of approximately $1,600.00 will be paid for with district general funds.
Attachments:
8.B. Approve out of state travel request from A. Sikes, Children's Program Coordinator, to New York City, NY, March 15 through 18, 2019, to attend the National Afterschool Alliance Annual Convention.
Rationale:  Cost analysis:  The approximate $2300.00 cost will be covered by funds raised through community education.
Attachments:
8.C. Approve out of state travel request from J. Cawyer, football coach - YHS, to Kennesaw, GA, April 15-18, 2019, to visit with University coaching staff.
Rationale:  Cost analysis:  The approximate $700.00 expense to be covered by Football activity fund.
Attachments:
8.D. Approve out of state travel for D. Chapin, YHS music department, to go to New Orleans, LA, April 25, through 28, 2019, for a combined choir/band excursion to a Jazz Festival.
Rationale:  Cost analysis:  Expected cost will be $650.00 per person.  The hope is that approximately 240 students and 30 parents/guardians will take advantage of this opportunity.  The only cost to the district will be for one or two substitutes not to exceed $1200.00.
Attachments:
8.E. Approve out of state travel request for Jason Brunk to Dallas, TX, April 5, 2019, to recruit graduates from University of North Texas and Texas Women's University.
Rationale:  Cost analysis:  The approximate cost to district general fund will be $200.00.
Attachments:
8.F. Approve out of state travel for K. Yoes, 7th grade science teacher at YMS, to Houston, TX, February 5-10, 2019, to attend/present at the Space Exploration Educator Conference.
Rationale:  Cost analysis:  The cost to attend is being covered by the NASA OSGC.  The district will cover the cost of one substitute for four days.
Attachments:
8.G. Approve out of state travel request from A. Dillard, YHS football coach, to Kennesaw, GA, April 15, through 18, 2019, to visit with University coaching staff.
Rationale:  Cost analysis:  The approximate $750.00 cost to be covered with football activity funds.
Attachments:
8.H. Approve out of state travel for J. Tamez, Science Curriculum Coordinator to travel to Washington, DC, January 8-10, 2019, to attend the Realizing the Vision: NGSS District Implementation conference.
Rationale:  Cost analysis:  Achieve will cover all costs for this trip.
Attachments:
8.I. Approve out of state travel for G. Niemyer, YHS Career Connect, to Denver, CO, February 22-27, 2019, to attend the DPS Career Connect Program Shadowing PD.
Rationale:  Cost analysis:  The less than $650 expense for this trip is covered by district general fund.
8.J. Approve out of state travel from M Foster, YHS athletic trainer, June 23-27, 2019, Las Vegas, NV, to attend the Nat'l Athletic Trainers' Association Annual Symposium.
Rationale:  Cost analysis:  The cost of approximately $2,350 is covered by district Career Tech funds.
Attachments:
8.K. Approve surplus curriculum and IT products from Independence Elementary School.
Attachments:
8.L. Approve surplus of Cheer mat at YHS.
8.M. Approval of the course proposals and updates to the Course Description Guides for YMS and YHS.
Attachments:
9. New Business:
9.A. New Business-This business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
10. Personnel Docket:
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
10.A. Personnel-Vote to convene or not to convene in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, employment of support and certified personnel, promotions, recommendation of change of assignment, and/or transfers as listed on the attached Exhibit A.
Speaker(s):  Mr. Rex Van Meter
Attachments:
10.B. Acknowledge the board has returned from executive session. Executive session minutes' compliance announcement.
Speaker(s):  Mr. Rex Van Meter
10.C. Approval of Personnel Items as listed.
10.C.I. Approval of the contract and/or annual evaluation of the Superintendent for the 2019-2022 school years as provided or with modifications.
11. Adjournment
11.A. Consideration of and motion to adjourn the meeting
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