Public Meeting Agenda: November 5, 2018 at 6:30 PM - Board of Education Regular Meeting

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November 5, 2018 at 6:30 PM - Board of Education Regular Meeting Agenda

November 5, 2018 at 6:30 PM - Board of Education Regular Meeting
1. Invocation and Flag Salute
1.A. Invocation- Pastor Woody Burpo from Passion Church.
Speaker(s):  Mr. Rex Van Meter
1.B. Flag Salute
2. Call to Order and Roll Call
2.A. Call to Order and Roll Call
Speaker(s):  Mr. Rex Van Meter
3. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Jason Simeroth
Rationale: 
  • Scott Hein and his staff are presenting mindset matters from Lakeview E.S
  • The third grade Honor Choir from Shedeck ES is here to sing for us!
  • Dr. Simeroth introduces the school site principals who in-turn introduce their 2018-19 Teacher of the Year.
Central                                    Kristin Doutey
Myers                                      Wendy Green
Parkland                                  Kelsi Hernandez
Ranchwood                             Stacia Grba
Shedeck                                  Chase Langley
Skyview                                   Gene Oxford
Surrey Hills                              Whitney Stults
Independence                         Whitney Bruton
Lakeview                                 Jamie Hardin
Yukon Middle School               Bryan Jarrett
Yukon HIgh School                  Samantha Manke
  • Dr. Simeroth recognizes the 2019 State Teacher of the Year, Rebecca Oglesby.
3.A. Audit Report by Jerry Putnam, Putnam & Company, PLCC
Attachments:
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
3.B. Representatives from The Stacey Group will present plans and artists renderings of the new Redstone Intermediate building.
Goals:
  • FACILITIES- Provide efficient, cost effective facilities that address the learning needs of our students and enhance instruction.
4. Board Member Communications and Announcements
4.A. Individual Board Member Comments
4.B. Upcoming Meetings/ Events:
Rationale:  NOVEMBER:
6 - Legislative breakfast - 7a.m. Yukon Police Department,
     100 S.Ranchwood Blvd.
6 - No School - ELECTION DAY
9 - 12 Veteran's Day Assemblies - see the district calendar for site dates and             times.
15 - YPS Foundation Banquet - The Palace Event Center,
        2310 N Banner Rd., El Reno  Doors open at 6:30p.m. dinner at
        7:00 p.m.
19-23 - No School - THANKSGIVING 

DECEMBER:
3 - Board Meeting
3-5 - School Board Election Filing Period - Canadian County Clerk's Office: 
        201 N Choctaw Ave. El Reno, OK 73036
4 - Legislative breakfast - 7a.m. Yukon Police Department,
     100 S. Ranchwood Blvd.
24-31 - Christmas Break
5. Communications
5.A. Communications- Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by district patrons, concerning items listed on this agenda.
Speaker(s):  Mr. Rex Van Meter
6. Business Item: Separate Vote
6.A. Accept and approve the Special Board Meeting Minutes of, September 18, 2018, as presented or following modifications.
Attachments:
6.B. Accept and approve the Regular Board Meeting Minutes of October 1, 2018, as presented or following modifications.
Attachments:
6.C. Discussion and vote to approve a 2019 Board of Education Meeting Calendar
Rationale:  Options A, B and C all have the same dates.  The difference is the meeting time: A=5:30, B=6:00, and C=6:30
Attachments:
6.D. Approve Equipment Lease/Purchase Agreement with First American Commercial Bancorp, Inc. for Fiscal Year 2018-2019 for District-wide wireless.
Attachments:
7. Business Items: Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless a board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Rex Van Meter
7.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments:
7.B. Treasurer's Report(s) and General Fund Report(s)
Attachments:
7.C. Child Nutrition Report
Attachments:
8. Business Items Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Rex Van Meter
8.A. Approve the new Emergency Operations Plan as presented.
Attachments:
8.B. Approve Out of State Travel Request for R. Scott, coach, YHS to attend United Soccer Coach Annual National Conference in Chicago, IL, January 9-13, 2019.
Rationale:  Cost analysis:  The girls soccer booster club is paying the $800.00 registration fee, athletics will cover a substitute for three days, and Mr. Scott will pay his own airfare, room, and meal expenses.
Attachments:
8.C. Approve Out of State Travel Request for S. Manke, science teacher at YHS, April 11-14, 2019, St. Louis, MO, to attend the National Science Teachers Association Conference.
Rationale:  Cost Analysis:  General fund will cover the registration and room ($595.00) and a high school activity fund will cover the sub cost, transportation, and per diem ($390.00).
Attachments:
8.D. Approve Out of State Travel Request for M. Hannon, science teacher at YHS, April 11-14, 2019, St. Louis, MO, to attend the National Science Teachers Association Conference.
Rationale:  Cost Analysis:  General fund will cover the registration and room ($595.00) and a high school activity fund will cover the sub cost, transportation, and per diem ($390.00).
Attachments:
8.E. Approve Out of State Travel Request for D. Mowery, science teacher at YHS, April 11-14, 2019, St. Louis, MO, to attend the National Science Teachers Association Conference.
Rationale:  Cost Analysis:  General fund will cover the registration and room ($595.00) and a high school activity fund will cover the sub cost, transportation, and per diem ($390.00).
 
Attachments:
8.F. Approve Out of State Travel Request for T. Becker, science teacher at YHS, April 11-14, 2019, St. Louis, MO, to attend the National Science Teachers Association Conference.
Rationale:  Cost Analysis:  General fund will cover the registration and room ($595.00) and a high school activity fund will cover the sub cost, transportation, and per diem ($390.00).
 
Attachments:
8.G. Approve Rental Contract from OkCDA for the YFAC for the Oklahoma Choral Directors All State Festival January 11 & 12, 2019
Rationale:  Cost Analysis: Rental plus exit inspection - $1,620.00
Attachments:
8.H. Approve the IT and curriculum surplus from Shedeck, Ranchwood, Administration, and YHS as listed on the attachments.
Attachments:
8.I. Approve the 2019 SAT proposal from Olympia Prep for SAT prep courses.
Rationale:  Cost analysis: $18,900.00 for each student in the Junior class to receive 6 hours of SAT prep.
Attachments:
8.J. Approve contract with Big Five Community Services for Head Start Services.
Attachments:
8.K. Approve contract with the Department of Rehabilitative Services for Transition School-to-Work Work Study
9. New Business:
9.A. New Business-This business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
10. Personnel Docket:
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
10.A. Personnel-Vote to convene or not to convene in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, employment of support and certified personnel, promotions, recommendation of change of assignment, and/or transfers as listed on the attached Exhibit A.
Speaker(s):  Mr. Rex Van Meter
Attachments:
10.B. Acknowledge the board has returned from executive session. Executive session minutes' compliance announcement.
Speaker(s):  Mr. Rex Van Meter
10.C. Approval of Personnel Items as listed.
11. Appeal of Long Term Student Suspension
11.A. Vote to convene or not to convene in executive session to hear evidence and discuss the suspension of a minor student whereby disclosure of any additional information would violate FERPA. 25 O.S. Sections 307(B)(5) and (B)(7)
11.B. Acknowledge the board has returned from executive session. Executive session minutes compliance announcement.
11.C. Vote to uphold, overturn, or modify the long term student suspension.
12. Adjournment
12.A. Consideration of and motion to adjourn the meeting
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