November 5, 2018 at 6:30 PM - Board of Education Regular Meeting
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1. Invocation and Flag Salute
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Information Item
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1.A. Invocation- Pastor Woody Burpo from Passion Church.
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Information Item
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1.B. Flag Salute
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Procedural Item
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2. Call to Order and Roll Call
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Procedural Item
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2.A. Call to Order and Roll Call
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Action Item
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3. Reports/ Comments from Superintendent and/or Staff
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Information Item
Rationale:
Myers Wendy Green Parkland Kelsi Hernandez Ranchwood Stacia Grba Shedeck Chase Langley Skyview Gene Oxford Surrey Hills Whitney Stults Independence Whitney Bruton Lakeview Jamie Hardin Yukon Middle School Bryan Jarrett Yukon HIgh School Samantha Manke
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3.A. Audit Report by Jerry Putnam, Putnam & Company, PLCC
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Action Item
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3.B. Representatives from The Stacey Group will present plans and artists renderings of the new Redstone Intermediate building.
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Goals:
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4. Board Member Communications and Announcements
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4.A. Individual Board Member Comments
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4.B. Upcoming Meetings/ Events:
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Information Item
Rationale:
NOVEMBER:
6 - Legislative breakfast - 7a.m. Yukon Police Department, 100 S.Ranchwood Blvd. 6 - No School - ELECTION DAY 9 - 12 Veteran's Day Assemblies - see the district calendar for site dates and times. 15 - YPS Foundation Banquet - The Palace Event Center, 2310 N Banner Rd., El Reno Doors open at 6:30p.m. dinner at 7:00 p.m. 19-23 - No School - THANKSGIVING DECEMBER: 3 - Board Meeting 3-5 - School Board Election Filing Period - Canadian County Clerk's Office: 201 N Choctaw Ave. El Reno, OK 73036 4 - Legislative breakfast - 7a.m. Yukon Police Department, 100 S. Ranchwood Blvd. 24-31 - Christmas Break |
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5. Communications
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5.A. Communications- Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by district patrons, concerning items listed on this agenda.
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Information Item
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6. Business Item: Separate Vote
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Action Item
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6.A. Accept and approve the Special Board Meeting Minutes of, September 18, 2018, as presented or following modifications.
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Action Item
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6.B. Accept and approve the Regular Board Meeting Minutes of October 1, 2018, as presented or following modifications.
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Action Item
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6.C. Discussion and vote to approve a 2019 Board of Education Meeting Calendar
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Action Item
Rationale:
Options A, B and C all have the same dates. The difference is the meeting time: A=5:30, B=6:00, and C=6:30
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6.D. Approve Equipment Lease/Purchase Agreement with First American Commercial Bancorp, Inc. for Fiscal Year 2018-2019 for District-wide wireless.
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7. Business Items: Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless a board member desires to have a separate vote on any or all of the consent items.
Agenda Item Type:
Consent Agenda
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7.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Agenda Item Type:
Consent Item
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7.B. Treasurer's Report(s) and General Fund Report(s)
Agenda Item Type:
Consent Item
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7.C. Child Nutrition Report
Agenda Item Type:
Consent Item
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8. Business Items Consent Docket:
All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.
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Consent Agenda
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8.A. Approve the new Emergency Operations Plan as presented.
Agenda Item Type:
Consent Item
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8.B. Approve Out of State Travel Request for R. Scott, coach, YHS to attend United Soccer Coach Annual National Conference in Chicago, IL, January 9-13, 2019.
Agenda Item Type:
Consent Item
Rationale:
Cost analysis: The girls soccer booster club is paying the $800.00 registration fee, athletics will cover a substitute for three days, and Mr. Scott will pay his own airfare, room, and meal expenses.
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8.C. Approve Out of State Travel Request for S. Manke, science teacher at YHS, April 11-14, 2019, St. Louis, MO, to attend the National Science Teachers Association Conference.
Agenda Item Type:
Consent Item
Rationale:
Cost Analysis: General fund will cover the registration and room ($595.00) and a high school activity fund will cover the sub cost, transportation, and per diem ($390.00).
Attachments:
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8.D. Approve Out of State Travel Request for M. Hannon, science teacher at YHS, April 11-14, 2019, St. Louis, MO, to attend the National Science Teachers Association Conference.
Agenda Item Type:
Consent Item
Rationale:
Cost Analysis: General fund will cover the registration and room ($595.00) and a high school activity fund will cover the sub cost, transportation, and per diem ($390.00).
Attachments:
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8.E. Approve Out of State Travel Request for D. Mowery, science teacher at YHS, April 11-14, 2019, St. Louis, MO, to attend the National Science Teachers Association Conference.
Agenda Item Type:
Consent Item
Rationale:
Cost Analysis: General fund will cover the registration and room ($595.00) and a high school activity fund will cover the sub cost, transportation, and per diem ($390.00).
Attachments:
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8.F. Approve Out of State Travel Request for T. Becker, science teacher at YHS, April 11-14, 2019, St. Louis, MO, to attend the National Science Teachers Association Conference.
Agenda Item Type:
Consent Item
Rationale:
Cost Analysis: General fund will cover the registration and room ($595.00) and a high school activity fund will cover the sub cost, transportation, and per diem ($390.00).
Attachments:
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8.G. Approve Rental Contract from OkCDA for the YFAC for the Oklahoma Choral Directors All State Festival January 11 & 12, 2019
Agenda Item Type:
Consent Item
Rationale:
Cost Analysis: Rental plus exit inspection - $1,620.00
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8.H. Approve the IT and curriculum surplus from Shedeck, Ranchwood, Administration, and YHS as listed on the attachments.
Agenda Item Type:
Consent Item
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8.I. Approve the 2019 SAT proposal from Olympia Prep for SAT prep courses.
Agenda Item Type:
Consent Item
Rationale:
Cost analysis: $18,900.00 for each student in the Junior class to receive 6 hours of SAT prep.
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8.J. Approve contract with Big Five Community Services for Head Start Services.
Agenda Item Type:
Consent Item
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8.K. Approve contract with the Department of Rehabilitative Services for Transition School-to-Work Work Study
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Consent Item
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9. New Business:
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Action Item
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9.A. New Business-This business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
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10. Personnel Docket:
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Goals:
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10.A. Personnel-Vote to convene or not to convene in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, employment of support and certified personnel, promotions, recommendation of change of assignment, and/or transfers as listed on the attached Exhibit A.
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10.B. Acknowledge the board has returned from executive session. Executive session minutes' compliance announcement.
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Procedural Item
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10.C. Approval of Personnel Items as listed.
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Action Item
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11. Appeal of Long Term Student Suspension
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Action Item
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11.A. Vote to convene or not to convene in executive session to hear evidence and discuss the suspension of a minor student whereby disclosure of any additional information would violate FERPA.
25 O.S. Sections 307(B)(5) and (B)(7)
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Action Item
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11.B. Acknowledge the board has returned from executive session. Executive session minutes compliance announcement.
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Action Item
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11.C. Vote to uphold, overturn, or modify the long term student suspension.
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Action Item
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12. Adjournment
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12.A. Consideration of and motion to adjourn the meeting
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